Financial and Administrative Officer

University of California, Riverside; California (MO); On-site; USD 84,100 - 154,700; Full time

Job summary

The University of California, Riverside is hiring a Financial and Administrative Officer to manage the operations of multiple departments including Creative Writing and Music. This role requires overseeing payroll, financial reporting, and administrative support systems.

Ideal candidates will have a bachelor's degree, 6–10 years of relevant experience, and strong skills in financial analysis and communication. Salary ranges from $84,100 to $154,700 annually.

Qualifications

• Solid knowledge of budget, account, and fund management.
• Experience with contract and grant administration.
• Management experience in an academic environment.

Responsibilities

• Manage access control to all spaces.
• Oversee payroll and reconciliation processes.
• Prepare financial reports and budget approvals.
• Approve purchases and contracts.
• Supervise administrative support staff.

Skills

Financial analysis

HR administration

Communication skills

Critical thinking

Budget management

Education

Bachelor's degree in a related field

6–10 years of related experience

Tools

Microsoft Office

Online accounting systems

Database management applications

Job description

Position Overview

Financial and Administrative Officer for the Departments of Creative Writing, Dance, Music, Theatre, Film and Digital Production, Palm Desert Low‑Residency MFA, the University Theater, and the Performing Arts Administration (PAA). Reports to the Divisional FAO for CHASS with a dotted line to the four Department Chairs/Program Directors.

Oversee daily operations of the four independently operated academic units, including managing access control, payroll, reconciliation, reporting, budget approvals for the Palm Desert Low‑Residency MFA, payroll review, and purchasing approvals for the University Theater. Also coordinate an administrative support unit that handles financial, human resources, academic support, contracts and grants, and facilities management.

Responsibilities

• Manage access control to all spaces.
• Oversee payroll and reconciliation processes.
• Prepare financial reports and budget approvals.
• Approve purchases and contracts.
• Supervise administrative support staff (financial, HR, academic, contracts and grants, facilities).
• Ensure compliance with university, university system, and legal policies.
• Develop and implement policies and procedures.

Education & Experience

• Bachelor's degree in a related field or equivalent experience.
• 6–10 years of related experience.
• Experience with budget development and management using online financial, payroll, personnel, and purchasing systems; contract and grant administration.
• Management experience in an academic environment.
• Prior supervisory or managerial experience is preferred.

Minimum Qualifications

• Solid knowledge of organizational processes, protocols, and procedures focusing on budget, account and fund management and personnel management within labor contracts.
• Financial analysis and reporting skills; HR and risk management planning.
• Employee supervision and HR administration proficiency.
• Strong interpersonal, verbal and written communication, active listening, critical thinking, and advising skills.
• Computer proficiency in common organization‑specific and other applications, including Microsoft Office and online accounting and database systems.
• Ability to evaluate complex issues, identify resolutions, and develop policies and procedures.
• Exceptional written communication and business correspondence skills.
• Independent work, confidentiality, and ability to manage multiple tasks and timelines.
• Knowledge of employment laws, union contracts, and UC personnel policies.
• Extensive experience with Microsoft Office and desktop/web applications related to online accounting and database management.

Preferred Qualifications

• In‑depth knowledge of university policies, procedures, and common practices.
• Experience processing all financial transactions on UCRFS and appropriate feeder systems.
• Work experience in the disciplines of Creative Writing, Dance, Music, Theatre, Film and Digital Production, and/or Performing Arts.

Compensation

Salary range: $84,100 – $154,700 annually. Salary offers are based on education, licensure, certifications, experience, and business needs.

Application & Eligibility

Applicants must have current work authorization when accepting a UCR staff position. UCR is currently unable to sponsor or take over sponsorship of an employment visa for staff.

Policy and Compliance

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to week. Federal, state, or local government directives may impose additional requirements.

Equal Opportunity Statement

UCR is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. The University is a federal and state contractor that undertakes affirmative action and anti‑discrimination efforts, consistent with its obligations.