Financial Aid Processor

Barry University; Miami Shores (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Tuition assistance

Paid time off

Wellness programs

Job summary

Barry University is seeking a Financial Aid Processor to handle ISIR processing, loan origination and disbursement, and daily financial aid tasks. The role requires attention to detail, strong communication, and the ability to work independently within a confidential environment.

The position supports compliance with federal/state regulations, uses Colleague and COD tools, and collaborates with the Financial Aid team to ensure accurate awarding and reporting.

Qualifications

• A high school diploma is required; an Associate's degree is preferred.
• Experience with CRM is required; independent work is needed.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Process ISIR verification and ensure compliance with Title IV rules.
• Oversee loan origination, disbursement, and COD data exports.
• Coordinate with departments to reconcile PELL/SEOG and COD data.
• Prepare weekly/monthly reports and maintain accurate records.
• Support Financial Aid Counselors and external partners as needed.

Skills

Strong communication

Independent worker

Attention to detail

Education

Associate's degree preferred

Tools

CRM system

COD platform

Entrinsik Informer

Job description

Summary

The Financial Aid Processor position handles all financial aid processing tasks, including but not limited to: ISIR import/export, loan origination, import/export and processing, file verification, reporting, document review and tracking, awarding, crediting Title IV funds, and other non-counseling financial aid tasks.

Essential Functions

Performs all functions related to student loan origination and disbursement management:

• Identifies loans that are ready for origination, marks files, and exports loan data electronically to the Common Origination & Disbursement (COD) platform using Colleague
• Imports loan responses from COD and corrects and resolves all rejected response records
• Monitors the electronic import of required loan documents from COD, such as the Master Promissory Note and Loan Entrance Counseling
• Processes loan cancellations and reductions, and works with CBO to ensure reversal of funds and that corrected information is exported to COD
• Performs daily loan disbursement process, including creating disbursement saved list for CBO and then exporting disbursement information to COD
• Works jointly with Quality Control Supervisor on resolving system issues, updating records, and creating loan reports.
• Oversees process for Parent PLUS loans, including data entry and export, monitoring credit decisions, and sending communications to parents/students.

Completes ISIR file verification in accordance with federal Title IV guidelines:

• Compares parent/student federal tax data to ISIR income/asset data for accuracy, making corrections when necessary, and electronically exports information to the Department of Education
• Ensures daily import/export files in Colleague and Student Financial Success Form
• Generates verification status reports for review.
• Maintains 100% verification file review compliance and has working knowledge of federal tax filing requirements, specifically IRS Publication 17
• Ensures compliance with laws and regulations regarding federal and state regulations and school policies and procedures.

Performs routine daily processing and office tasks:

• Requests additional information on the Student Financial Success Form to resolve conflicting information
• Ensures that correct missing document requests are added to the student record
• Oversees office mail collection (both internal and external), delivery to the mail room, and distribution
• Maintains responsibility for student file creation and ongoing management
• Oversees office supply orders and inventory.

Crediting PELL Grant and SEOG

• Credits PELL and SEOG in accordance with federal/state regulations
• Ensures PELL/SEOG disbursements are reconciled with Colleague and COD
• Assists with reconciliation and reporting to COD.
• Adjusts PELL/SEOG amounts before crediting.
• Exports corrections to COD when student changes registered credits and affects aid eligibility.

Review and resolve ISIR critical comment codes

• Perform data analysis to identify discrepancies in data and determine action for resolution
• Ensure to identify different federal documents (e.g., domestic/foreign passports, forms I-551, I-94, status information letters) and know which documents are appropriate for clearance
• Runs secondary verification process when eligible non-citizen status is undetermined.

Checks the SAVE System DHS

• Ensures clearing SAR C-Flags for verification, direct loan rejects, resolution of conflicting information, certifying PLUS/GRAD Direct Loan applications, award revisions, and rejected disbursements.

Performs all functions related to reporting

• Ensure reporting processes in accordance with federal regulations
• Review and report results on a weekly basis to NSLDs for Transfer Monitoring
• Ensure monthly reporting to FAA access to report V4/V5 results
• Maintain detailed records of import/export files.

Perform awarding processes

• Review and identify students that are ready to be awarded
• Award new students with a valid admissions status and ISIR with no C-codes
• Award returning students with valid ISIR, no C-codes
• Ensure all C-flags and rejects have been resolved before awarding students
• Verify completion of Master Promissory Note and Loan Entrance Counseling

Perform other miscellaneous duties as assigned

• Maintain current knowledge of financial aid federal, state, and school regulations
• Read, understand, and comply with federal, state, and school policies and procedures
• Respond to communication (email/voicemail) daily.
• Liaison to and provide support to the Financial Aid Counselors, internal departments, and external organizations; answer questions, inquiries, or requests regarding processing and disbursing loans and crediting PELL/SEOG.

Perform processing tasks on various platforms

• Daily use Colleague to perform all processing duties
• Daily use Student Financial Success Form to maintain and process student documents
• Run daily/weekly reports using Entrinsik Informer Report
• Utilize federal websites, such as COD, FPS Access, NSLDS, etc., to keep current on federal/state regulations and processing.

Qualifications/Requirements

A high school diploma is required. An Associate's degree is preferred. 1-3 years of relevant experience.

Intermediate experience with CRM is required. Must be able to work independently and apply financial aid concepts to a variety of situations.

Must have strong written/oral communication skills to communicate clearly and professionally with internal and external stakeholders.

Benefits

Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Barry University is a private Catholic institution with a history of academic excellence. Founded in 1940 by the Adrian Dominican Sisters, Barry University now offers more than 100 undergraduate, master, professional, and doctoral degree programs.

Barry University provides a nurturing environment built on strong values, mutual respect, and collaborative service to the community.

The University seeks to recruit and retain a diverse group of student-centered faculty and staff who are dedicated to activities that enhance the quality of University life.

The Barry experience fosters individual and communal transformation where learning leads to knowledge and truth, reflection leads to informed action, and a commitment to social justice leads to collaborative service.

Barry University does not discriminate on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, gender expression, genetic information, familial status, marital status, pregnancy, age, disability status or veteran status.

This policy applies to students, employees, applicants and trustees with respect to participation in any program, benefit, activity or student/employment opportunity offered by the University.

Every member of the University community is expected to uphold this policy as a matter of mutual respect and fundamental fairness in human relations.

Every student of this institution has a responsibility to conduct himself/herself in accordance with this policy as a condition of enrollment.

Further, every University employee has an obligation to observe Barry University policies and implementation of federal and state law as a term of employment.

No person shall be retaliated against for reporting violations or concerns about prohibited discrimination or bias through appropriate University channels.