Financial Aid Coordinator - Scholarships

El Paso Community College; El Paso (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

El Paso Community College is seeking a Financial Aid Administrator to assist the Assistant Director in planning and coordinating the Financial Aid department. The role requires on-campus presence and management of scholarship programs, including eligibility, reporting, award posting, and keeping resources current.

You will liaise with internal departments, donors, and external agencies, assist in evaluating aid eligibility, and conduct workshops for students.

Qualifications

• Associate’s Degree with five years of related experience or an equivalent combination of education and experience.
• Excellent written and verbal communication skills.
• Ability to establish and maintain effective working relationships with staff and the public.
• Proficient computer skills.
• Ability to understand, analyze, and interpret policies and procedures.
• Self-direction and initiative to perform all areas of responsibility.
• Ability to handle multiple assignments simultaneously.
• Ability to work independently, troubleshoot, and problem-solve.
• Strong organizational and interpersonal abilities.

Responsibilities

• Assist the Assistant Director with administration, planning and coordination of a designated program, department or unit within Financial Aid.
• Coordinate scholarship management activities: eligibility, applications, reports, posting awards, tracking continued eligibility, maintain scholarship resources.
• Implement policies and improve delivery systems to enhance office efficiency and scholarship unit effectiveness.
• Handle receipt, disbursement and reconciliation of scholarships, Veteran Educational program and other funds.
• Keep scholarship and Veteran Affairs information current on the financial aid web page and maintain scholarship database.
• Serve as liaison with internal departments, donors, and external agencies regarding scholarships.
• Assist in evaluating aid eligibility and awarding; advise students and families on all aspects of student financial aid programs.
• Conduct on-campus and community workshops for current and prospective students.
• Provide personnel management to assigned staff including hiring, supervision, orientation, performance evaluation and development guidance.
• Perform other duties as assigned.

Skills

Effective communication

Relationship building

Computer skills

Policy interpretation

Initiative

Multitasking

Independence

Interpersonal skills

Education

Associate’s Degree + 5 years experience

Job description

Responsibilities

• Responsible for assisting the Assistant Director with administration, planning and coordination of a designated program, department or unit within the Financial Aid Department. In-person work on campus is an essential function of this position.
• Responsible for coordinating all activities related to the management of scholarships to include determining eligibility, processing applications, preparing necessary reports, posting awards on Student Information System, tracking and verifying continued eligibility, and maintenance of resource library of scholarship opportunities.
• Implement policies and procedures while continuing to improve the delivery system, maximize office efficiency and improve overall scholarship unit effectiveness.
• Responsible for receipt, disbursement and reconciliation of scholarships, Veteran Educational program and other funds.
• Ensure scholarship and Veteran Affairs educational benefits information on the financial aid web page is current and up to date. Maintain scholarship database to promote scholarship opportunities.
• Serve as a liaison with internal departments, donors, and external agencies in matters related to scholarships.
• Assist in evaluation of aid eligibility and awarding of aid. Advise students and families regarding all aspects of student financial aid programs and delivery system.
• Conduct workshops for current and prospective students on campus and in the community.
• Provide personnel management activities of assigned staff, including recommendation for employment, supervision, orientation, performance evaluation and guidance and support concerning professional development. Mentor and train staff on policy and procedures.
• Perform other duties as assigned.

Required Qualifications

1. Associate’s Degree and five (5) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
2. Effective communication skills.
3. Ability to establish and maintain effective working relationships with staff and the public.
4. Proficient computer skills.
5. Ability to understand, analyze, and interpret policies and procedures.
6. Ability to have initiative and self-direction to perform all areas of responsibility.
7. Ability to work on multiple assignments simultaneously.
8. Ability to work independently, trouble shoot, and problem solve.
9. Effective interpersonal and organization skills.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application

Special Conditions

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures.

Diversity and Inclusion

The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Physical Requirements

While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee is frequently required to stand, sit, and use hands to handle or feel. And reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.