Financial Administrator

Children's Theatre Company; Lanesboro (MN); Hybrid; USD 30,000 - 47,000; Part time

Job summary

Lanesboro Arts is seeking a part-time contractor Financial Administrator to maintain a strong financial foundation in support of its mission, programs, and projects. The role works closely with the Executive Director to ensure accuracy and accountability, with duties largely in Quickbooks and related processes.

The position emphasizes detail, independence, and collaboration within a flexible, mostly remote environment with some on-site time likely required.

Qualifications

• Associate's or Bachelor's degree in accounting, business, finance, or related field.
• Experience in nonprofit accounting and/or familiarity with nonprofit financial and tax practices.
• Knowledge of generally accepted accounting principles (GAAP).
• Essential: Experience with Quickbooks.
• Strong administrative, time-management and organizational skills.
• Proficiency in Microsoft Office and Google Apps products.

Responsibilities

• Maintain all financial processes and ensure activity is correctly entered into Quickbooks.
• Reconcile bank statements monthly in Quickbooks and record journal entries.
• Assist with Form 990 preparation and year-end closing with the auditor.

Skills

Attention to detail

Time management

Organizational skills

Interpersonal skills

Multitasking

Independent worker

Team collaboration

Education

Associate's or Bachelor's degree in accounting, business, finance, or related field

Tools

Quickbooks

Microsoft Office

Google Apps

Job description

Lanesboro Arts is looking for a part-time, contractor Financial Administrator position who will be instrumental in maintaining a strong financial foundation to support the organization. The person who fills this position will be a detail-loving, self-starter who sees the beauty in the systems and processes that propel organizations forward. Even though the contract position is part-time, the Financial Administrator will find camaraderie and support from the Lanesboro Arts team and perform work that is critical for the organization’s mission, projects and programs. The new staff will work closely with the Executive Director to ensure financial accuracy and accountability.

Responsibilities

• Maintain all financial processes, ensuring financial activity is correctly entered into Quickbooks.
• Reconcile all bank statements for the month in Quickbooks and record journal entries as appropriate.
• Work with the auditor to help prepare our form 990 and participate in year-end closing.
• Oversee all payroll functions including but not limited to entering employee hours into Quickbooks, updating employee records, and paying taxes as appropriate.
• Create and send out employee W2’s at the end of year.
• Help manage and oversee accounts payable including processing employee expense reports, consignment payments, invoices, reimbursements, check requests, and logging debit card transactions.
• Manage accounts receivable by recording advancement, event and gallery deposit sheets in Quickbooks, performing bank deposits as needed, leading all invoicing efforts, and assist with tracking grant payments.
• Track State sales/use tax and City lodging tax and ensure timely payments each month.
• Help maintain the filing system of supporting documentation for all financial activity.
• Help oversee the collection of W-9s and send out 1099s at the end of the year.
• Work with the Auditor, Board and Executive Director to continue streamlining and improving financial processes. Assist in the development of the annual budget.
• Help track and generate financial reports for programs, fundraisers, grants and board meetings.
• Help with the renewal of insurance policies and various licenses.

Position Information

• This is an hourly part-time contractor position in a flexible work environment estimated at approximately 8 hours a week. Lanesboro Arts requests proposals for hourly contracting rates reflective of experience. Benefits are not included as this is a contractor position. Most duties and responsibilities may be performed remotely, but some on-site time in the office may be required.

Knowledge, skills and abilities

• Associate's or Bachelor's degree in accounting, business, finance, or related field
• Experience working in a nonprofit setting and/or familiarity with nonprofit financial and tax practices
• Knowledge of generally accepted accounting principles
• Essential: Experience with Quickbooks
• Strong administrative, time-management and organizational skills
• Proficient in Microsoft Office and Google Apps Products
• Excellent interpersonal skill and ability to multitask and prioritize
• Demonstrated ability to effectively work both independently and as part of a team
• Ability to be detail oriented while maintaining focus on “big picture” of the organization

Lanesboro Arts is an equal opportunity employer.