Financial Administrative Assistant

Equipment Assets, Inc.; Troy (MI); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

Job summary

Equipment Assets, Inc. is seeking an Accounts Payable support specialist to own the routine AP workflow, process vendor invoices, PO matching, and maintain records within our established systems.

You’ll assist the Controller, Purchasing team, and COO, work with ERP/software, and contribute to a stable, growth‑oriented organization with four metro Detroit locations. The role emphasizes accuracy, discretion with confidential data, and independent ownership after initial ramp‑up, with bi‑weekly pay

Qualifications

• Experience in an administrative, finance support, AP, or purchasing role.
• Exceptional organization and attention to detail.
• Strong Microsoft Excel and Outlook skills.
• Professionalism and discretion with confidential information.
• Experience with accounting software, ERP systems, or Salesforce.
• A self‑starter who meets deadlines independently.

Responsibilities

• Process vendor invoices and match them to purchase orders.
• Maintain accurate accounts payable records.
• Follow up on missing invoices, documentation, and discrepancies.
• Assist with HR onboarding and manage employee documentation.
• Communicate professionally with vendors and internal teams.
• Manage electronic records and data entry.
• Support the COO with documents, reporting, and projects.
• Support general office operations.

Skills

AP experience

Organization

Excel

Outlook

Confidential handling

ERP/Salesforce experience

Education

Associate degree or coursework in accounting/finance/business

Tools

Accounting software

ERP systems

Salesforce

Job description

Our finance, purchasing, and executive teams depend on this role to keep things running smoothly. You’ll own our established accounts payable process — processing vendor invoices, matching them to purchase orders, keeping records accurate and organized, and following up on missing documentation and routine discrepancies. You’ll also be a go‑to source of administrative support for the Controller, the Purchasing team, and the COO.

Our systems and processes are straightforward and well-established. You’ll learn them quickly, take full ownership of the routine accounts payable workflow within your first 30 days, and work independently from there. If you take pride in accuracy, handle confidential information with discretion, and get things done without needing reminders, we want to talk to you.

WHAT YOU’LL DO

• Process vendor invoices and match them to purchase orders
• Maintain accurate accounts payable records
• Follow up on missing invoices, documentation, and discrepancies
• Assist with HR onboarding and manage employee documentation
• Communicate professionally with vendors and internal teams
• Manage electronic records and data entry
• Support the COO with documents, reporting, and projects
• Support general office operations

WHAT YOU BRING

• Experience in an administrative, finance support, AP, or purchasing role
• Exceptional organization and attention to detail
• Strong Microsoft Excel and Outlook skills
• Professionalism and discretion with confidential information
• Experience with accounting software, ERP systems, or Salesforce
• A self‑starter who meets deadlines independently

Nice to Have

• Invoice processing and PO matching experience
• Associate degree or coursework in accounting, finance, or business

Formal accounting qualifications are not required for candidates with strong relevant experience.

WHY JOIN US

• Competitive salary of $65,000-$75,000, based on experience
• Work directly with company leadership
• Stable, established operations across a diverse range of industries
• Four locations across the metro Detroit area
• A growing family of companies — up more than 50% in the last 3 years
• Paid time off: 2 weeks after the first year; first-year hours accrue monthly
• Bi‑weekly pay
• 7-7:30am to 4-4:30pm Daily Work Schedule (Mon-Fri)

Equipment Assets Family of Companies:

• Equipment Assets
• Repower Batteries (Repowerbatteries.com)
• Concord Equipment (Concordequipment.com & concordrents.co)
• Commodity Resource Group
• Bidworx (bidworx.com)
• 401(k)
• Health insurance
• Paid time off
• Vision insurance

ABOUT THE COMPANY

The Equipment Assets family of companies has grown by over 50% in the last 3 years. As a recycling based company focused on Material Handling Equipment (forklifts, pallet jacks, forklift batteries, and more), we give customers both an avenue to offload decommissioned assets and the ability to purchase reconditioned assets at a fraction of “new” prices. We operate four locations across the metro Detroit area and serve clients across North America in the US, Canadian, and Mexican markets.