Financial Administrative Assistant

Palmerhome; Hernando (MS); On-site; USD 20,664 - 27,552; Part time

Job summary

A children's care organization in Hernando, MS is seeking a Financial Administrative Assistant to support daily finance operations and ensure accurate financial processing. The ideal candidate has at least two years of experience in a similar role, holds a Bachelor's degree in a relevant field, and is proficient in Microsoft Office. This part-time role requires an on-site presence 2–3 days a week, with potential remote work based on department needs. Commitment to the organization's Christian beliefs is essential.

Qualifications

• Minimum of two years’ experience as a Bookkeeper, Administrative Assistant, or similar role.
• Experience with donor stewardship and compliance processes.
• Ability to work independently and as part of a team.

Responsibilities

• Open, sort, and distribute incoming mail.
• Deposit all incoming donations in accordance with established procedures.
• Maintain and upload documentation through the Jitasa Client Portal.
• Prepare and distribute donor acknowledgment letters.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Problem-solving

Time management

Education

Bachelor's degree in Accounting, Finance, Business Administration or related field

Tools

QuickBooks Online

Microsoft Office Suite

Apple/Windows products

Job description

Palmer Home provides superior care for children while introducing the love of God through our service to each individual child. Palmer Home ensures restorative environments where children feel safe, connected and supported. Each child served by Palmer Home has a safe place to call home with trustworthy, supportive adults to guide them as they grow and develop into all that God created them to be. Palmer Home provides holistic care to each child based on their unique physical, emotional, spiritual and educational needs.

Position Summary

Reporting to the Financial Comptroller, the Financial Administrative Assistant provides
administrative and bookkeeping support that ensures accurate financial processing, donor
stewardship, compliance readiness, and strong internal controls. This role supports daily finance
operations, donor documentation workflows, and reporting processes critical to maintaining audit
readiness and donor trust.

This position serves as a key administrative support role for Finance and Development-related
documentation and reporting workflows

Responsibilities

• Open, sort, and distribute incoming mail
• Deposit all incoming donations in accordance with established procedures
• Scan, file, upload, and retrieve financial documents, records, การพนัน reports
• Code accounts payable and bank drafts for general ledger entry
• Assist in account reconciliations
• Collect and retain vendor data for tax filings
• Maintain and upload documentation through the Jitasa Client Portal
• Upload investment statements and supporting financial documentationfillable
• Compile and maintain in-kind donation records
• Upload and process accounts payables eg>…
• Facilitate PHC issued invoices in connection with the Development and Marketing team
• Update and maintain bank draft coding sheets
• Monitor and respond to [e-mail] and related finance communications
• Prepare, generate, and distribute tax acknowledgment letters and donor acknowledgment letters in coordination with the Development team
• Communicate with vendors, donors సిద్ధ internal departments regarding financial documentation, invoices, and reporting needs
• Contribute to budget preparation and monitoring efforts
• Perform finance-related errands and special projects
• Perform additional duties as assigned by the Financial Comptroller
• Adhere to established internal financial controls, segregation of duties, and documentation standards

Qualifications

• Minimum of two (2) years’ experience as a Bookkeeper, Administrative Assistant, or similar role
• Bachelor's degree in Accounting, Finance, Business Administration, or related field strongly preferred
• Experience with QuickBooks Online and/or Blackbaud Raiser’s Edge preferred but not required
• Proficiency in Microsoft Office Suite and Apple/Windows products
• Highly detail-oriented with strong organizational and time-managed skills
• Excellent verbal and written communication skills
• Strong problem-solving ability and ability to work independently while contributing successfully in a team environment
• Professional demeanor and commitment to confidentiality
• Willingness to learn and demonstrate initiative in completing assigned responsibilities
• Must be in agreement with the Palmer Home for Children Statement of Christian Beliefs and demonstrate a strong commitment to Christ consistent with the mission of Palmer Home as a non‑profit religious organization

Compliance & Stewardship Responsibilities

Timeliness & Accuracy Expectations

• Process mail, deposits, invoices, donor acknowledgments, and reports within established turnaround standards
• Maintain high attention to detail with minimal supervision in a part-time environment

Location: Hernando, MS
Status: Part-time, 20 hours per week
Schedule: On‑site presence required 2–3 days per week for mail processing, deposits, and physical
documentation handling. Some remote administrative work may be permitted based on department
needs.

The above statements are intended to describe the general nature and level of work being performed
and are not intended to be a comprehensive listing of all activities, duties, or responsibilities.

Apply

For consideration of employment, please send the following documents:

• Cover letter to include a statement of your religious affiliation