Financial Administration Coordinator

Indiana University Bloomington; Bloomington (IN); In loco; USD 63.039.000 - 65.504.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical and dental insurance

Health savings account

Retirement plan

Tuition subsidy for employees

Paid holidays

Paid time off

Descrizione del lavoro

Indiana University Bloomington is seeking a Finance/Administrative staff member in Bloomington, IN to handle financial records, reporting, and process improvements under minimal supervision. The role emphasizes accuracy, timeliness, and adherence to university policies.

The position requires strong communication, professionalism, and initiative, with responsibility for liaising across departments and ensuring smooth financial workflows in a fast-paced campus environment.

Competenze

• 4 years of relevant experience.
• Proven ability to maintain records and generate reports.
• Experience in documenting workflows and processes.

Mansioni

• With minimal supervision, process financial records and related admin tasks.
• Maintain records of financial transactions, compile data, and prepare reports.
• Assist in designing, documenting, and implementing processes.
• Respond to inquiries regarding policies; handle the most complex cases within scope.
• Serve as liaison to department and other university divisions.

Conoscenze

Communication skills

Professionalism

Time management

Quality focus

Initiative

Customer relations

IU systems knowledge

Workflow documentation

General computer literacy

Office equipment

Accounting basics

Formazione

High school diploma or equivalent

Associate's degree

Descrizione del lavoro

EARTH AND ATMOSPHERIC SCIENCES (BL-GEOL-IUBLA)

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40 plus departments, 50 plus Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80 plus buildings on the Bloomington campus.

The breadth of our undergraduate and graduate teaching fosters geoscience education while providing exceptional learning opportunities. Our curriculum features foundation courses in core aspects of the geological sciences, complemented by specialized training in evolving subdisciplines. Many of our courses include fieldwork, most notably those taught at the Judson Mead IU Geologic Field Station, our permanent field campus in Montana.

Our discipline involves the interdisciplinary research and scientific study of the earth and planets. Within our subject area, specializations include biogeochemistry, geobiology, sedimentology and stratigraphy, geophysics, structural geology and tectonics, hydrogeology, economic geology and mineral and clay geology. Our work encompasses field-based, analytical, and theoretical research.

Our department offers B.S. and B.A. degree programs, an honors undergraduate program, and M.S. and Ph.D. graduate degree programs centered on research dissertations. We partner with other campus programs for the B.S. degree in Environmental Sciences.

More information about the Department of Earth and Atmospheric Sciences.

Department-Specific Responsibilities

• Assists faculty with preparing external grant proposals and monitoring expenditures.

General Responsibilities

• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.


• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.


• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).


• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.


• Assists in designing, documenting, and implementing processes.


• Monitors financial accounts and ensures timely payments are made to payees.


• Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.


• Serves as liaison to department and/or other university divisions.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Associate's degree.

Required

WORK EXPERIENCE

• 4 years of relevant experience.

Skills

Required

• Proficient written and verbal communication skills.


• Maintains a high degree of professionalism.


• Demonstrates time management and priority setting skills.


• Demonstrates a high commitment to quality.


• Possesses flexibility to work in a fast paced, dynamic environment.


• Highly thorough and dependable.


• Possesses a high degree of initiative.


• Ability to build strong customer relationships.


• Demonstrates ability or general knowledge to learn basic functionality of IU systems (KFS, HRMS, SIS).


• Experience in managing and documenting workflows, processes, and/or data entry.


• Basic understanding of technology.


• Ability to use standard office equipment such as phone, fax, scanner, etc.


• Proficiency in computer systems, including standard Office software.


• Basic accounting and financial skills. Ability to reconcile accounts.


• Prior demonstrated ability to apply concepts and policies to daily work functions.


• Good oral and written communication skills.


• Ability to clearly present material and make it accessible to a specific audience.

Preferred

• Familiarity with proposal requirements of external grant agencies like National Science Foundation.


• Knowledge of student award processing.


• Knowledge of IU Foundation funding processes.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$22.00 per hour to $22.86 per hour or approximately $45,760 to $47,548.80.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

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