Finance Transformation Project Coordinator: Oracle ERP Focus

BlackCube Labs; San Francisco (CA); On-site; USD 100,000 - 160,000; Full time

Benefits offered by this job

Bonus

Benefits

Equity

Job summary

Shield AI is seeking a Project Coordinator to support the Oracle ERP implementation and broader Finance Transformation PMO. You will coordinate meetings, maintain schedules, draft status materials, and enable smooth governance across finance and technology workstreams.

In the near term, you’ll focus on planning, testing coordination, go-live readiness, and stabilization for Oracle-related workstreams, while collaborating with internal teams and external partners.

Qualifications

• 2+ years of experience in project coordination, project administration, or a related role.
• Experience supporting ERP, technology, finance, or large-scale business transformation initiatives is strongly preferred.
• Strong organizational and time-management skills with exceptional attention to detail.
• Proficiency with Microsoft Teams, Outlook, Excel, PowerPoint, SharePoint, and similar collaboration and project tracking tools.
• Strong written and verbal communication skills, including the ability to work effectively with stakeholders at different levels of the organization.
• Ability to manage multiple priorities in a fast-paced, evolving environment.
• Self-starter mindset with strong follow-through, sound judgment, and adaptability.

Responsibilities

• Coordinate project meetings, workshops, and working sessions; manage logistics, materials, calendars, and follow-up actions across Oracle ERP workstreams and future Finance Transformation initiatives.
• Maintain project schedules, milestone trackers, action logs, RAID logs, and status reporting artifacts to support disciplined program execution and PMO governance.
• Prepare meeting agendas, document key decisions and action items, and track completion with team members and stakeholders.
• Assist in drafting, organizing, and distributing project documentation, including status reports, presentations, governance materials, communications, and PMO updates.
• Support onboarding of project resources, including access requests, documentation distribution, workspace setup, and coordination with internal support teams.
• Manage SharePoint sites or similar collaboration spaces to ensure project information is organized, current, and accessible.
• Coordinate meetings and deliverables with internal stakeholders, implementation partners, and vendors, ensuring readiness of pre-reads, decisions, and supporting materials.
• Support Project Managers and PMO leadership in tracking risks, issues, dependencies, change requests, and overall program progress.
• Provide general administrative and operational support to improve efficiency across the Oracle ERP program and broader Finance Transformation PMO.

Skills

Organization

Time management

Communication

Multitasking

Self-starter

Stakeholder collaboration

Tools

Microsoft Teams

Outlook

Excel

PowerPoint

SharePoint

Job description

Shield AI is seeking a Project Coordinator to support the Oracle ERP implementation and broader Finance Transformation PMO. You will coordinate meetings, maintain schedules, draft status materials, and enable smooth governance across finance and technology workstreams.

In the near term, you’ll focus on planning, testing coordination, go-live readiness, and stabilization for Oracle-related workstreams, while collaborating with internal teams and external partners.