Finance Supervisor/Accountant/Payroll

City of Maypearl; Mathis (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

City of Maypearl seeks a detail‑oriented accounting professional to manage monthly journal entries, bank reconciliations, and payroll processing. You will assist with audit preparation, budgeting, and grant reporting while ensuring accuracy across ledgers and accounts payable workflows.

Ideal candidates bring two years of accounting experience, strong Excel and accounting software skills, and a commitment to customer service in a municipal setting.

Qualifications

• Accounting experience of two years preparing and entering journal entries, bank and general ledger reconciliations.
• High school graduate or GED required; Associates degree preferred in Accounting.

Responsibilities

• Prepares and posts monthly journal entries and reconciles approximately 43 bank accounts.
• Performs reconciliations of general ledger accounts including payroll, utility billing and municipal court.
• Assists Finance Director with annual audit preparation and budget development.
• Processes payroll and accounts payable payments for payroll deductions/benefits.
• Responds to utility and court inquiries and provides customer service.

Skills

Accounting

Payroll

Reconciliations

Customer service

Clerical accuracy

Communication

Education

High School/GED

Associates Degree in Accounting

Tools

Excel

Accounting software

Job description

Job Purpose

Under supervision and/or instruction, prepare and post monthly journal entries and reconcile bank accounts, reconcile and analyze general ledger accounts for posting accuracy, assist with annual audit and process payroll for employees and accounts payable payments for payroll deductions/benefits.

Provide quality customer service in person or via telephone, respond to utility and court inquiries, process utility and court payments, prepare daily bank deposits, prepare correspondence to utility and court customers, and perform other duties as assigned.

Duties and Responsibilities

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Prepares and posts monthly journal entries and other journal entries, as needed, and reconcile approximately 43 bank accounts.
• Perform reconciliations of general ledger accounts, including payroll, utility billing and municipal court and other accounts to insure that all Due From and Due To accounts and Transfer To and Transfer From accounts are balanced and that the General Ledger and Sub-Ledgers (Payroll, Utility Billing and Municipal Court) balance.
• Assists in monthly closings for all 16-20 funds.
• Prepares analysis of general ledger accounts to insure that all journal entry posting to the accounts are accurate from Payroll, Accounts Payable, Municipal Court, Utility Billing and General Ledger, as required.
• Coordinates with the Finance Director to resolve operational problems.
• Assists Finance Director with annual audit preparation for the auditor request with the list of 39 categories, including preparing Trial Balance Reports, and other requested information.
• Assists Finance Director with annual budget preparation, including preparing the salary schedules for all departments, assist in the preparation of the budget book, and all other budget items needed.
• Assists Finance Director with other projects, including accounting for all grants, and preparing the annual grant report for the state agencies, as necessary.
• Reviews purchases to ensure that the Texas and City purchasing requirements are met, including learning the Texas Procurement Laws, assisting departments with understanding of quotes and bid processes of various categories businesses for minority owned, women owned, etc., and assisting departments for documentation for audit purposes.
• Maintains payroll information by collecting, calculating, and entering data.
• Reviews payroll records by verifying changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and retirement payments and prepares payments for each.
• Reviews for wage garnishments for accuracy and prepares payment for each.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Reviews and monitors all leave accruals, including sick, vacation and personal.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Reviews and reconciles invoices to payroll deduction reports for accuracy prior to payment.
• Prints and obtains signatures on all payroll accounts payable checks, as needed.
• Maintains all payroll and accounts payable reports, spreadsheets and city payroll and accounts payable files.
• Cross trains on accounts payable, utility billing and court processes to perform the functions as needed.
• Assists staff to respond to and resolve difficult or sensitive citizen and vendor complaints regarding utility billing, municipal court and accounts payable transactions.
• Answers employee and vendor inquiries.
• Assists with routing and addressing customer calls.
• Performs filing and coping.
• Verifies daily collections for deposits to the bank.
• Contributes to team effort by accomplishing related results as needed.
• May be assigned other areas of revenue management as required.
• Other duties as assigned.
  

Qualifications

Knowledge, Skills and Abilities

Knowledge of office practices and procedures
Knowledge of business English, spelling and arithmetic
Ability to make routine arithmetic computations and tabulations accurately and with reasonable speed
Ability to learn assigned clerical tasks readily within a reasonable training period, and to adhere to prescribed departmental routines
Ability to establish and maintain effective working relationships with other employees and the public
Ability to understand and carry out oral and written instructions
Ability to accurately prepare and maintain correspondence, files, and reports
Ability to operate the telephone in a clear, well-modulated voice using good diction with employees and vendors.
Ability to prioritize assignments and work independently
Ability to operate equipment such as a computer, photocopier, fax machine, electronic spreadsheets, word processing, and integrated accounting systems

Education:

Accounting experience of two years of preparing and entering journal entries, bank and general ledger reconciliations.
High school graduate or GED required.
Prefer Associates Degree in Accounting

Experience:

Accounting experience of two years of preparing and entering journal entries, bank and general ledger reconciliations

Licenses and Certifications

N/A

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed while standing or sitting, in an office environment, with a computer and telephone. Some lifting of forms and small equipment is required.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.

The employee is frequently required to stand and walk. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus

Direct Reports

Does the Job require the supervision of other employees?

. x . Yes ___ No

If yes, list by job title, any positions to be supervised.

UBO Billing Specialist IIII; UBO Billing CSR/Permit Clerk; Municipal Court Clerk;

Accounts Payable Clerk

JOB OPENS: 09/28/26 - 5PM

JOB CLOSES: 10/12/26 - 5PM

BENEFITS:

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

WORK LOCATION: IN PERSON