Facilities Procurement Director - Office of the Facilities Maintenance, Operations, and Emergency Response

The City University of New York; New York (NY); Hybrid; USD 136,000 - 161,000; Full time

Job summary

The City University of New York seeks a seasoned Facilities Procurement Director to lead strategic sourcing, purchasing, and contracting for the Division of Facilities Planning, Construction, and Management. The role ensures compliant procurement across tax and non-tax purchases, driving efficiency and stakeholder alignment.

Reporting to the Executive Director for Facilities Administration and JOC’s program, the director will supervise staff, build a high-performing team, coordinate with legal

Qualifications

• Bachelor's Degree and eight years' related experience required.
• Degree in business, economics, accounting, finance, or a closely related field
• Experience coordinating procurement processes for a public/government agency
• Demonstrated knowledge of City and/or State procurement rules, procedures, and finance law
• Experience conducting purchasing/sourcing in ERP systems (CUNYBuy, CUNYfirst, SFS)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational, interpersonal, and communication skills

Responsibilities

• Oversee tax and non-tax levy purchases; develop bid specs; advertise; negotiate contracts.
• Prepare and submit Board Resolutions; compile contract packages for procurement vehicles.
• Review and approve unit assignments; create procurement project plans; update stakeholders.
• Analyze purchasing procedures; propose operational efficiencies.
• Streamline procure-to-pay workflow with FPCM, accounts payable, budget, and accounting offices.
• Supervise procurement and fleet staff; provide training and development.
• Ensure compliance with CUNY, NYS, and Federal guidelines.

Skills

Procurement coordination

Microsoft Word

Microsoft Excel

PowerPoint

Organizational skills

Interpersonal skills

Communication skills

Education

Bachelor's Degree

Degree in business/economics/accounting/finance

Tools

CUNYBuy

CUNYfirst

State Financial System (SFS)

Job description

POSITION DETAILS

The Division of Facilities Planning, Construction, and Management (FPCM), Office of the Facilities Maintenance, Operations, and Emergency Response, is seeking a dynamic and experienced Facilities Procurement Director to provide strategic leadership and oversight for the office’s procurement activities including sourcing, purchasing and contracting of goods and services necessary for the office’s operation.

Reporting to the Executive Director for Facilities Administration and JOC’s (Job Order Contract) program, the Director’s responsibilities include:

• Oversee all tax levy and non-tax levy purchases, including developing bid specifications, advertise in the City Record and NYS Contract Reporter, negotiate contracts with vendors based on price and product specifications through a variety of procurement methods - Invitation for Bids (IFB), Requests for Proposals (RFP), Request for Qualifications (RFQ) Expressions of interest, issue of addenda, public opening of bids, vendor site visits etc.
• Oversee preparation and timely submission of CUNY Board Resolutions as well as compilation of contract packages for all applicable procurement vehicles, including the state and other funding sources.
• Review, evaluate, and approve unit member assignments, create actionable procurement project plans to deliver on key/critical projects, and regularly provide updates to necessary stakeholders, as directed by management.
• Analyze and evaluate current purchasing procedures, recommend operational efficiencies to the Executive Director of Facilities Administration and JOC’s program that will assist the Facilities team in achieving its overall objectives.
• Evaluate and identify opportunities to streamline the workflow and improve efficiency in the procure-to-pay process in collaboration with members of the FPCM, accounts payable, budget, and relevant accounting offices.
• Supervise office procurement and fleet management staff, provide training, supervision, and professional development as needed, and ensure all activities related to the acquisition of goods and services are performed following applicable CUNY, NYS, and Federal guidelines and regulations.
• Serve as the Unit’s advocate and compliance officer with the use of minority and women-owned business enterprises (MWBE) and service-disabled veteran-owned businesses (SDVOB) for the college’s procurements.
• Coordinate with the CUNY Office of the General Counsel and other relevant entities to ensure appropriate approvals for contracting actions.
• Build and lead a high-performing team that fosters creativity, collaboration, and customer-focused service.
• Perform other related duties as needed.

Note

Until further notice, this position is eligible for a hybrid work schedule.

Qualifications

Minimum:

Preferred

Bachelor's Degree and eight years' related experience required.

• Degree in business, economics, accounting, finance, or a closely related field
• Experience coordinating procurement processes, including purchasing and sourcing activities, for a public/government agency
• Demonstrated knowledge of, and experience in, City and/or State procurement process rules, procedures, and finance law
• Experience conducting purchasing/sourcing transactions in an Enterprise Resource Planning System (ERP), such as CUNYBuy, CUNYfirst, and the State Financial System (SFS)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Strong organizational, interpersonal, and communication (verbal and written) skills

CUNY Title Overview

Directs a College's purchasing and contracting operations including staff supervision and legal compliance.

• Oversees the procurement of all goods and services necessary for a College's operations within the parameters of CUNY and NYC procurement regulations.
• Represents the College on purchasing and contract matters, providing expertise and guidance during the bidding, selection, negotiation and contract processes.
• Manages and supervises the purchasing office staff to assure all activities related to goods and services are performed in accordance with the applicable guidelines and regulations.
• Manages the Board Resolution process for contracts and purchases in excess of mandated amounts.
• Liaisons with College, University and governmental representatives.
• Provides reports to the executive administration on department operations as required.
• Performs related duties as assigned.

Job Title Name: Finance Procurement Director

CUNY TITLE

Higher Education Officer

FLSA

Exempt

Compensation And Benefits

The salary range is $136,040 - $160,827, commensurate with credentials, education, and experience.

CUNY is in the process of implementing salary schedule increases. Salaries of eligible employees were adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32922

Location: Central Office

Job Type: Full-Time