Finance Procurement Manager

The City University of New York; New York (NY); On-site; USD 87,000 - 98,000; Full time

Job summary

BMCC, part of The City University of New York, seeks a Finance Manager to oversee procurement and contract administration within the College's finance office. The role focuses on ensuring compliance with NYC and NYS policies while advancing strategic procurement.

You will review requisitions in CUNYBuy, develop bid specs, issue bids, and coordinate with legal and the NYC Comptroller's Office. A Bachelor's degree and six years’ experience are required, with MWBE advocacy and reporting

Qualifications

• Bachelor's Degree and six years' related experience required.
• Experience with procurement, contracts, and vendor management preferred.
• Familiarity with MWBE programs and NYS/City procurement regulations is a plus.

Responsibilities

• Review requisitions in CUNYBuy and ensure proper documentation.
• Develop bid specs and advertise in City Record and NYS Contract Reporter.
• Release bids, conduct vendor site visits, and issue addenda.
• Manage Board Resolutions and Contract packages for tax and non-tax levy projects & RFPs.
• Interact with CUNY Legal and NYC Comptroller's Office for contract registration.
• Advocate for MWBE vendors in line with CUNY policies.

Skills

Procurement management

Budgeting

Vendor relations

Regulatory compliance

Education

Bachelor's Degree and six years' related experience

Job description

POSITION DETAILS The Borough of Manhattan Community College (BMCC), part of the City University of New York (CUNY) system, is a vibrant, pluralistic learning community committed to students' intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member's ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC's motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

Responsibilities

• Assist in the management of the department by reviewing and assigning requisitions in CUNYBuy to Buyers; review requisition documentation, correspond with the requisition creators to ensure that all purchase requisitions are processed accurately, timely and in compliance with the City of New York, State of New York and University policies and regulations.
• Assist in developing bid specifications, advertising in City Record and the NYS Contract Reporter, negotiating contracts with vendors through various procurement methods such as Invitations for Bids (IFBs), Price Requests Documents for Software (PRDS), Requests for Proposals (RFPs), and other procurement projects.
• Release of IFB/PRDS/RFP and conduct vendor site-visits, issue addendums and publicly open bids.
• Manage Board Resolutions and Contract packages for tax levy, non-tax levy projects & RFPs.
• Interact with CUNY Legal and The New York City Comptrollers' Office for Community College Contract Registration
• Advocate for the use of MWBE vendors in accordance with CUNY policies.
• Advise internal customers with regards to technology and equipment products available under NYS OGS, NYC and CUNY contracts.
• Working with vendors, ensure that new vendor documentation is submitted to Central Office; act as a liaison between the Procurement Office, end users, vendors and CUNY Vendor Management Unit.
• Evaluate current purchasing procedures and recommend and implement process improvements.
• Develop monthly and quarterly reports to track progress of purchase requisitions.
• Provide training and technical assistance to the College community about procurement regulations and procedures
• Assist the Director with various projects; may act in the absence of the Director.

Qualifications

Bachelor's Degree and six years' related experience required.

CUNY Title Overview

• Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues
• Develops and recommends policies and controls to assure the responsible use of resources
• Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations
• Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities
• Assists in developing budgeting policies and procedures, and interprets University-wide policy
• Liaisons with auditors and other internal and external agencies as necessary
• May negotiate contracts
• May hire, supervise and train finance and/or clerical staff and manage related administrative functions
• Performs related duties as assigned.

Job Title Name

Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

Compensation And Benefits

Salary range is $86,645 - $98,231; Salary commensurate with education and experience.

• CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
• We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
• Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location

Borough of Manhattan CC