Finance & Payroll Assistant

The Waldwin Group; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Waldwin Group in Boston is seeking a Finance & Payroll Assistant to support weekly payroll, verify hours, adjust entries, and maintain PTO balances, while assisting with accounts payable and monthly reconciliations.

The role requires a Bachelor's degree in a related field and 2+ years payroll/AP experience, strong Excel skills, and proficiency with QuickBooks and Paylocity; detail-oriented, organized, and able to handle confidential data in a fast-paced environment.

Qualifications

• Bachelor's degree in accounting/finance/business or related field preferred; equivalent experience will be considered.
• 2+ years of experience in payroll, accounts payable, accounting support, or related function.
• Proficiency in QuickBooks or accounting system; experience with Paylocity or comparable HRIS/payroll platform is strongly preferred.
• Strong Microsoft Excel skills with ability to learn new technology and automation.
• Exceptional attention to detail with professionalism and discretion when handling confidential information.
• Excellent organizational and time management skills with ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Support payroll processing by verifying employee hours, deductions, adjustments, and payroll accuracy.
• Partner with the payroll team to prepare and process weekly payroll.
• Process payroll-related transactions including returned pay, garnishments, vacation payouts, and employee termination.
• Maintain and reconcile PTO balances and employee requests.
• Manage Accounts Payable by entering vendor invoices, processing payments, and maintaining AP aging reporting.
• Review daily cash and sales reports and assist with month-end financial reconciliation.
• Provide ongoing administrative support and financial reports to the Leadership Team.
• Complete assigned Time & Labor reviews as part of HR and payroll oversight.
• Utilize and continuously improve business systems including Paylocity, QuickBooks, CrunchTime, Orackle, R&A, POS Administration.

Skills

Payroll processing

Accounts payable

Financial reporting

Excel

Data privacy

Time management

Organization

Education

Bachelor's Degree in Accounting/Finance/Business or related field

Tools

QuickBooks

Paylocity

CrunchTime

Orackle

R&A

POS Administration

Job description

The Waldwin Group is a Dunkin' franchisee operator located in Boston. Our network is committed to promoting a performance driven customer centric culture aligned with customer loyalty and team performance. Corporate oversight is centralized to ensure compliance to structure and processes for achievement of short term and long term business goals. Corporate department functions including finace and payroll are a integral part of the organization structure to ensure success. Employees work collaboratively in person.

Finance & Payroll Assistant

Job Description Includes

• Support payroll processing by verifying employee hours, deductions, adjustments, and payroll accuracy.
• Partner with the payroll team to prepare and process weekly payroll.
• Process payroll-related transactions including returned pay, garnishments, vacation payouts, and employee termination.
• Maintain and reconcile Paid Time Off (PTO) balances and employee requests.
• Manage Accounts Payable by entering vendor invoices, processing payments, and maintaining AP aging reporting.
• Review daily cash and sales reports and assist with month-end financial reconciliation
• Provide ongoing aministrative support and financial reports to the Leadership Team
• Complete assigned Time & Labor reviews as part of the HR and payroll oversight.
• Utilize and continuously improve business systems including Paylocity, QuickBooks, CrunchTime, Orackle, R&A, POS Administration, etc.

What We’re Looking

• Bacherlor's Degree in Accounting, Finance, Business, or a related field preferred; equivalent experience will be considered.
• Two or more years of experience in payroll, accounts payable, accounting support, or a related function.
• Proficiency in QuickBooks or accounting system; experience with Paylocity or a comparable HRIS/payroll platform is strongly preferred.
• Strong Microsoft Excel skills with the ability to learn new technology and automation too
• Exceptional attention to detail with the ability to handle confidential information with professionalism and discretion.
• Excellent organizational and time management skills with the ability to prioritize multiple deadlines in a fast-paced environment.