Finance Operations Specialist

Jimmy Jazz; Seattle (WA); Hybrid; USD 42,000 - 59,000; Full time

Benefits offered by this job

Medical plans

Dental plans

401k match

Transit subsidy (ORCA)

Job summary

Seattle Roots Community Health is seeking a detail-oriented Finance Operations Specialist to support payroll, accounts payable, cash receipts, and related transactional finance activities. This role partners with the Controller and Staff Accountant to ensure accurate, timely processing in line with policies and approvals.

The position focuses on transactional finance operations rather than reconciliations or reporting, with on-site hybrid work at Carolyn Downs Family Medical Center and remote

Qualifications

• Associate or bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.
• 2–4+ years in payroll, accounts payable, or similar finance operations role.
• Experience with UKG/Kronos and MIP preferred.
• Proficiency in Excel and MS Office; strong attention to detail.

Responsibilities

• Payroll Administration: Process biweekly payroll and maintain timekeeping systems.
• Accounts Payable: Process vendor invoices, coding, approvals, and weekly payments.
• Cash and Payment Support: Track incoming payments and record cash receipts.
• Expense and Credit Card Management: Process reimbursements and maintain documentation.
• Compliance and Documentation: Maintain documentation and support audits.
• Systems and Process Support: Use MIP, UKG/Kronos, and other systems; develop SOPs.
• Collaboration and Team Support: Work with Controller and Staff Accountant; cross-train.

Skills

Payroll

Accounts payable

UKG/Kronos

MIP

Excel

Education

Associate or bachelor’s degree in accounting/finance/business administration

Tools

UKG/Kronos

MIP

Excel

Job description

• Base Pay $30.30 - $42.67 / Hour
• Employee Type Non-Exempt

Description

Position Title: Finance Operations Specialist

Location: Hybrid- on site at Carolyn Downs Family Medical Center and remote work available.

Expected Hours : 40 hours/week

Union: No

$30.30– $42.67 Per hour, non-exempt, payable bi-weekly. The salary scale for this position is between steps 0 and 19, depending on experience. We use the resume submitted on your application to determine your hourly wage, so please ensure that all relevant work experience is listed in your resume. Applicants must pass an extensive background check.

About Us

Seattle Roots Community Health is a not-for-profit organization that operates two primary care clinics, an After-Hours Clinic, two School-Based Health Centers, a low barrier Medication-assisted treatment clinic and a Dental Clinic. Our Carolyn Downs Family Medical Center was founded in 1970 in Seattle's Central District. Our Country Doctor Community Clinic was established in 1971 by residents of the CapitolHill neighborhood.

Seattle Roots is passionate about serving patients of all backgrounds and employing individuals who are equally committed to this mission. To ensure our organization is best serving our populations, we strive to promote policies that enable us to work effectively in all situations, with patients, with coworkers, and with the community.

Our Mission

To improve the health of our community by providing high-quality and caring primary health care that addresses the needs of people, regardless of their ability to pay. At Carolyn Downs and Country Doctor, healthcare is a right.

Job Summary

Seattle Roots Community Health is seeking a detail-oriented and proactive Finance Operations Specialist to support core day-to-day financial operations. This role is primarily responsible for payroll, accounts payable, cash-receipt, and related transactional finance activities.

The Finance Operations Specialist works closely with the Controller and Staff Accountant to ensure financial processes are accurate, timely, well documented, and completed in accordance with organizational policies and established approval procedures. This role focuses on transactional finance operations and does not include primary responsibility for account reconciliations or financial reporting.

Job Responsibilities

Payroll Administration

• Process biweekly payroll accurately and on schedule.
• Maintain and support the organization’s timekeeping and payroll systems, including UKG/Kronos.
• Review timesheets, payroll data, deductions, benefit changes, and other payroll-related information.
• Maintain payroll records and respond to employee payroll questions.
• Prepare payroll-related journal entries and supporting documentation.
• Assist with payroll tax reporting, year-end activities, and other payroll requirements as needed.

Accounts Payable

• Monitor the accounts payable inbox and process vendor invoices in a timely manner.
• Ensure invoices are properly coded, supported, and approved before payment.
• Prepare and process weekly payment runs, including ACH payments, checks, and wires, in accordance with established procedures.
• Maintain vendor records, W-9s, and payment information.
• Respond to vendor payment inquiries and help resolve invoice or payment discrepancies.
• Support AP aging review and payment scheduling.

Cash and Payment Support

• Track incoming payments, including ACH, checks, and other electronic payments.
• Record and support the timely application of cash receipts.
• Maintain records of cash receipts and payment activity.
• Identify and escalation discrepancies, unapplied cash, or missing documentation for follow-up.

Expense and Credit Card Management

• Process employee expense reimbursements in accordance with organizational policies.
• Collect and maintain supporting documentation for corporate credit card transactions.
• Ensure expenses are appropriately coded and supported.

Compliance and Documentation

• Maintain organized documentation for payroll, accounts payable, cash receipts, and related transactions.
• Follow internal policies, approval workflows, and established financial procedures.
• Support audit requests by gathering required documentation.
• Handle sensitive employee, vendor, payroll, and banking information confidentially.

Systems and Process Support

• Support transactional workflows within MIP, UKG/Kronos, and other assigned finance systems.
• Assist with process improvements that support accuracy, efficiency, and timeliness.
• Develop and maintain standard operating procedures for assigned processes.
• Assist with finance-related projects and system updates as needed.

Collaboration and Team Support

• Collaborate closely with the Staff Accountant and Controller to support accurate and complete financial data.
• Support resolution of discrepancies identified during review, reconciliation, or audit processes.
• Participate in team meetings, process discussions, and continuous-improvement efforts.
• Participate in cross-training and knowledge-sharing to support team coverage, continuity, and smooth finance operations.
• Provide support on special projects and other duties as assigned.

Qualifications

Education & Training

• Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience will be considered.

Experience & Skills

• Two to four or more years of experience in payroll, accounts payable, or a similar finance operations role.
• Experience with payroll and accounting systems; UKG/Kronos and MIP experience preferred.
• Experience processing payroll, invoices, and payment transactions.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail, organization, and follow-through.
• Ability to manage multiple priorities and meet recurring deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Basic understanding of payroll and accounts payable processes.
• Preferred:
  • Experience working in a nonprofit, healthcare, or similarly complex organization.
  • Experience with high-volume transaction processing.
  • Familiarity with audit documentation and financial controls.
  • Experience supporting finance-system improvements or process changes.

Supervision: The Finance Operations Specialist will report to the Controller

We provide a robust suite of benefits, including the choice of three medical plans, two dental plans, long-term disability, life, and other insurance programs. You’ll have access to flexible spending accounts, a subsidy of up to 80% of the cost of an ORCA pass, plus an additional match of 50% of the employee's contribution up to 4% after one year of employment. (Ex. if employee contributes at 4%, Seattle Roots will match with an additional 2%, plus the safe harbor contribution totaling a 9% contribution to the employee's 401k) We’ve got you covered!