Finance Operations Analyst - Accounts Payable

Pinellas County Government; Clearwater (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Pinellas County Government is seeking an experienced accounting/governance professional to support AP integrity and Oracle ERP processes in Clearwater, FL. You will analyze finances, improve processes, train staff, troubleshoot system issues, and prepare documentation, reconciliations and reports.

The role requires strong Excel skills, knowledge of AP and ERP systems, and the ability to work in a dynamic county environment with occasional emergencies or special projects.

Qualifications

• At least five years’ experience in semi-professional accounting or finance support using a personal computer and state-of-the-art software applications; or 12+ college credits in accounting/finance with related work experience.
• Associate’s degree plus 3 years of described experience in accounting/finance or related field.
• Bachelor’s degree with 1 year of relevant experience.
• Master’s degree or higher in a related field.
• Equivalent combination of education, training and/or experience.
• Must be willing to work varied schedules including emergency or disaster situations.

Responsibilities

• Pre-audit of complex invoices, including construction pay applications.
• Research AP items from bank reconciliations.
• Prepare weekly, monthly and quarterly reports.
• Maintain signature authorization forms and update AME (Approval Management Engine).
• Audit Spending in the Sunshine.
• Assist with monthly balancing.
• May assist with setting up distribution sets and recurring invoices.
• Review, set-up and maintain vendor records.
• Trouble shoots system problems.
• Assists with testing.
• Work on special projects as assigned.
• Perform any other tasks to maintain efficient workflow in the department.
• Perform other related job duties as assigned.

Skills

Excel

Oracle applications

Accounts Payable knowledge

Education

Associate’s degree in accounting or related field

Bachelor’s degree with 1 year experience

Master’s degree or higher

12+ college credit hours in accounting/finance

Equivalent combination of education, training and/or experience

Tools

Oracle ERP

SAP

Granicus

Documentum

Nexgen

Chedas

Job description

Location: 14 South Fort Harrison Avenue, Clearwater, FL 33756

This position is responsible for supporting the integrity of transactions residing in the Accounts Payable and Oracle ERP. Duties include financial analysis, process improvement, training, troubleshooting system issues, and a variety of documentation, reconciliation and reporting activities.

This role may involve the following responsibilities:

• Pre-audit of complex invoices, including construction pay applications.
• Research of Accounts Payable related items from bank reconciliations.
• Preparing weekly, monthly and quarterly reports.
• Maintaining signature authorization forms and updating AME (Approval Management Engine).
• Auditing Spending in the Sunshine.
• Assist with monthly balancing
• May assist with setting up distribution sets and recurring invoices.
• Review, set-up and maintain vendor records
• Trouble shoots system problems.
• Assists with testing.
• Work some special projects as assigned.
• Performs any other task needed to maintain an efficient workflow within the department.
• Performs other related job duties as assigned.

What Do you Need To Have?

• Five years’ experience in semi-professional accounting, bookkeeping, purchasing, or finance support using a personal computer and state-of-the art software applications with preference given candidates who successfully completed 12 or more college level credit hours in accounting and finance courses; or
• Associate’s degree (or 4 years of other related college level education) in accounting, business administration or related field and 3 years of experience as described above; or
• Bachelor’s degree and 1-year experience as described above; or
• Master’s or higher level-degree described above; or
• An equivalent combination of education, training, and/or experience.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

• In-depth experience and knowledge of an ERP system and most desirably Oracle applications.
• Knowledge of the effect transactions created in Accounts Payable have on General Ledger.
• Knowledge of a relational database system is desired.

Knowledge, Skills and Abilities

• High proficiency in Microsoft Office products with an emphasis on Excel, and preferably experience with Oracle applications.
• Knowledge of advanced budgetary processes, financial accounting and fund organization including proper accounting based on laws, rules and other regulatory requirements.
• Knowledge of best practices and procedures for Accounts Payable, payment processing, and audit compliance.
• Ability to conduct research, identify and evaluate process improvement opportunities and assist with implementation of approved strategies.
• Ability to analyze complex transactions and reports (including reconciliations) and make appropriate correcting entries and/or recommendations.
• Ability to understand advanced automated accounting systems as well as to train and guide others on how to understand and maintain financial accounting files, with emphasis on all Accounts Payable transactions.
• Ability to communicate effectively with all levels of staff within the Finance Division, county departments, and external users.
• Ability to organize, multitask and prioritize deadlines, such as external audit requests that include gathering information and preparing statements while still supporting the department's day to day needs.
• Aptitude to readily navigate within other systems such as SAP, Granicus, Documentum, Nexgen and Chedas. May assist with application testing and report writing.

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.