Finance Operations Analyst

Virginia's Community College System; Richmond (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

Virginia's Community College System seeks a Finance Operations Analyst to support AP and Travel & Expense processing, ensure accurate vendor data, and promote efficiency in the Shared Services Center in Botetourt.

The role combines transactional processing with data analysis, reporting, and cross-functional collaboration to optimize controls and decision making. Strong Excel/ERP skills and GAAP knowledge are preferred.

Qualifications

• Experience in Accounting, Finance, or Business.
• Experience processing invoices with 3-way match and resolving discrepancies.
• Experience developing dashboards and/or metrics.
• Experience with Lean or Six Sigma process improvement.
• Experience analyzing Travel & Expense reports for accuracy and policy compliance.
• Experience with Microsoft Outlook, Word, and Excel.
• Experience with ERP/AP systems (e.g., SAP, Oracle, NetSuite, Workday).
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, macros).
• SQL and/or Power BI experience.

Responsibilities

• Support finance operations by ensuring Accounts Payable and Travel & Expense data, invoices, payments, and vendor accounts are processed accurately and in compliance with policy.
• Analyze data and generate reports, identify trends, and propose process improvements.
• Collaborate with finance and business stakeholders to promote operational efficiency and informed decision making.

Skills

BI & analytics

Communication skills

Audit & controls

Policy development

SQL

Tools

ERP systems (PeopleSoft/Oracle/SAP)

Excel

Power BI

Job description

Working Title Finance Operations Analyst Role Title Finan Svcs Spec I Role Code 19031-SW FLSA Exempt Pay Band 04 Position Number 27000374 Agency VCCS-Shared Services Center Division Shared Services Center (Div) Work Location Botetourt - 023 Hiring Range $65,000 - $70,000 Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time

Sensitive Position No Job Description

Work Schedule

Monday – Friday

8:00 AM – 5:00 PM

Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion. Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year. The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.

This role supports finance operations by ensuring Accounts Payable and Travel & Expense data, invoices, payments, and vendor accounts are processed accurately, timely, and in compliance with company policies and internal controls. It combines transactional support with data and process analysis, reporting, trend identification, process improvement, and collaboration with finance and business stakeholders to promote operational efficiency and informed decision‑making.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Knowledge and experience of BI and analytics.
• Knowledge of computer information programs such as word processing, database, and spreadsheets.
• Knowledge and experience of the accounts payable process, internal controls, and GAAP basics.
• Knowledge and experience developing operating policies and procedures.
• Knowledge and experience of corporate card reconciliation and audit procedures.

Knowledge of:

• Strong interpersonal communication skills, both verbal and written.
• Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
• Analytical and problem-solving skills.
• PeopleSoft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).
• SQL skills and understanding.

Ability To

• Communicate effectively and accurately.
• Be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
• Proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
• Compose clear communications regarding complex situations.
• Multi-task with a high level of accuracy.
• Work independently and as part of a team, cross-functionally.
• Work effectively with a wide range of constituencies.

Minimum Qualifications

• Experience in one or more of the following fields: Accounting, Finance, or Business.
• Experience processing invoices for payment by matching the invoice to a Purchase Order and Receiving report (3-way match) and identifying and resolving any discrepancies/exceptions.
• Experience developing and maintaining dashboards and/or metrics.
• Experience with process improvement methodologies (Lean, Six Sigma).
• Experience analyzing Travel & Expense reports for accuracy and policy compliance.
• Experience with Microsoft Outlook, Word, and Excel.
• Experience with ERP/AP systems (e.g., SAP, Oracle, NetSuite, Workday)

Additional Considerations

• Experience with state disbursement policies and procedures as stated in the Commonwealth Accounting Policies and Procedures (CAPP) Manual.
• Higher education and/or government experience.
• Experience with eVA.
• Experience with AP and/or Travel & Expense automation tools (e.g., Coupa, Tipalti, Bill.com, Concur, ChromeRiver).
• Experience supporting compliance or audit processes.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, macros).
• SQL and/or Power BI experience.

Operation of a State Vehicle No Supervises Employees No Required Travel

Less than 5%