Finance & Operations Administrator

Fuzzy Math; Chicago, Northern (IL, KY); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Fuzzy Math in Chicago seeks a Finance & Ops Administrator part-time to support accounting and administrative activities. Reporting to the Head of Operations, you will handle accounts payable/receivable, invoicing, payroll processing, and monthly close tasks in a fast-paced agency setting.

Ideal candidates have 2+ years in finance/admin, proficiency with Excel and QuickBooks Online, and strong attention to detail and communication skills.

Qualifications

• 2+ years of experience in finance, accounting, admin or related field.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Assist with day-to-day operations of finances: accounts payable/receivable and general ledger.
• Process and reconcile invoices, expense reports, and other financial transactions.
• Ensure compliance with policies and regulatory requirements in all financial processes.
• Process payroll and 401K administration twice monthly.
• Prepare financial reports, statements, audits, reviews and analyses as needed.
• Maintain accurate financial records and documentation.
• Assist month-end and year-end close processes, including journal entries.
• Coordinate with internal departments and vendors to resolve discrepancies.
• Support development and improvement of financial and operational processes.

Skills

Attention to detail

Organizational skills

Communication

Teamwork

Tools

Excel

QuickBooks Online

Job description

Fuzzy Math is a leading user experience design, strategy, and innovation consultancy in Chicago. We work with clients of all sizes across industries, from covert startups to Fortune 500 household names like Hyatt, GE Healthcare, Microsoft, and Threadless. We work across the user experience space, including design for mobile, web, and emerging technologies. We pride ourselves on our ability to deliver fantastic results with small, agile teams. We’re dedicated to user experience design, from top to bottom — everyone is involved in UX work.

Role Overview

We are currently seeking a detail-oriented and organized Finance & Ops Administrator to join our team part-time. The Finance & Ops Admin will report to the Head of Operations and play a key role in supporting various financial processes and administrative activities within our organization. This position requires strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment. This position is not eligible for benefits or PTO. Paid leave & sick leave will be provided in accordance with applicable federal, state, and local laws.

What You Will Bring and Do

• Assist with the day-to-day operations of the firm’s finances, including but not limited to accounts payable, accounts receivable, and general ledger activities
• Process and reconcile invoices, expense reports, and other financial transactions in a timely and accurate manner
• Ensure compliance with company policies and procedures, as well as regulatory requirements, in all financial transactions and operational processes
• Process payroll and 401K admin twice monthly
• Assist in the preparation of financial reports, statements, audits, reviews and analyses as needed
• Maintain accurate and up-to-date financial records and documentation
• Assist with the month-end and year-end close processes, including preparation of journal entries and account reconciliations
• Coordinate with internal departments and external vendors to resolve any discrepancies or issues related to financial transactions
• Assist with the development, implementation and improvement of financial and operational processes and controls to increase efficiency and accuracy
• Assist with special projects and initiatives as assigned by management.

Requirements

• 2+ years of experience in finance, accounting, admin or a related field
• Proficiency in Microsoft Excel and QuickBooks Online
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Ability to work independently and as part of a team
• Knowledge of financial regulations and compliance standards
• Availability during central standard time

Competitive Qualities

• Experience working at a smaller company (<50 employees) in an agency setting
• Experience working with financial contractors (bookkeepers, accountants, etc.)

Compensation

• The general salary range for this position is $20-$30 USD per hour, depending on experience and location
• Final compensation will be based on qualifications & relevant experience