School Operations Coordinator

Charter Schools USA; Town of Florida (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

Charter Schools USA (CSUSA) is a leading education management company serving over 82,000 students across more than 150 schools in four states. We are seeking a School Operations Coordinator who will support the School Operations Administrator by maintaining complete, confidential, accurate financial, operational, and HR records at the school level.

In this role you will handle financial documentation, deposits, payroll support, HR paperwork, data entry in SIS and ADP, time and attendance, and

Qualifications

• Associates or higher in Accounting, Finance, or related field.
• At least 2+ years professional experience; education sector preferred.
• Maintains confidentiality and handles sensitive records.
• Experience with payroll, SIS/HR systems is a plus.
• Proficient with MS Word, Excel and QuickBooks.
• Ability to work independently within policy guidelines.

Responsibilities

• Maintain confidential financial records and assist monthly statements.
• Process bank deposits and submit receipts and disbursements timely.
• Monitor school checking accounts and reconcile balances.
• Support HR paperwork, open enrollment, and benefits setups.
• Enter new hire data into SIS and Time & Attendance systems.
• Assist payroll with timekeeping and payroll registrations.
• Coordinate with HR on FMLA, disability paperwork, and record accuracy.
• Handle equipment distribution to proper department.

Skills

Time Management

Computer Basics

Mathematics

Communication

Multitasking

Calm under pressure

Education

Accounting/Finance degree

Tools

MS Word

Excel

QuickBooks

Job description

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As a School Operations Coordinator, you will be responsible for helping the School Operations Administrator keep complete, confidential, accurate, and systematic set of records for all the financial, operational, and HR functions at the school level.

How You Will Impact Education

• Files and maintains financial records and help the School Operations Administrator prepare monthly financial statements.
• Makes bank deposits in accordance with company policy.
• Submits documentation for all receipts and disbursements made at the school level on a timely basis.
• Monitors balances of school-based checking accounts.
• Follows up on outstanding checks of school-based checking accounts. Assist payroll in resolving outstanding payroll checks.
• Follows up and collects returned checks received on a timely basis.
• Reviews expenditure invoices with school Principal and School Operations Administrator with his/her approval.
• Assist in all personnel in completing Human Resources ("HR") paperwork, including but not limited to, new employee paperwork, benefit applications, Payroll information, etc.
• Enters new hire information into Student Information System (SIS) and Time & Attendance systems in ADP; maintains employee data in both systems.
• Reviews entries to time and attendance system for accuracy. Makes corrections when necessary as the time and attendance system administrator, and ensures proper authorization of the correction.
• Reviews payroll register presented by Payroll Department to authorize processing of payroll.
• Assists the HR Department in setting up and executing open enrollments and other Benefit meetings.
• Coordinates employee family status changes and collects the appropriate paperwork for timely submission to HR Department.
• Coordinates requests by employees for FMLA, Short-term and Long-term disability by forwarding employee requests to HR and assisting employees in completing paperwork, if necessary.
• Receives equipment and materials and arranges for distribution to the proper department.

Required Qualifications And Skills

• Time Management: Prioritizing, Organizing, Scheduling
• Computer Basics -- Windows, Internet
• Aptitude for mathematics and the ability to concentrate on detail.
• Communication -- Oral, Written, Interpersonal (active listening)
• Ability to multitask
• Ability to remain calm in fast-paced environment

Job Requirements

• Associates or higher in Accounting, Finance, or related experience.
• At least 2+ years in a professional environment required. Experience in an educational environment preferred.
• Must always maintain confidentiality.
• Knowledge and practical experience beyond basic bookkeeping.
• Knowledge and practical experience using MS Word, Excel, QuickBooks.
• Ability to work independently and make decisions in accordance with established policies and regulations.
• Polite, courteous, and tactful with the public and co-workers.
• May perform other duties assigned.

Responsibilities

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is exempt from the overtime provisions of the Fair Labor Standards Act.