Finance Officer - Accounts Payable & Receivable

OpenKrill; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Openkrill is seeking a detail-oriented Finance Administrator to manage day-to-day transactional finance in a WA not-for-profit context. The role operates as a subcontractor under a contract for services and reports to the Finance Manager, with limited day-to-day supervision.

You will handle accounts payable and receivable, bank reconciliations, on-charging and FBT reporting, ensuring audit-ready records and timely reporting to the Finance team.

Qualifications

• Experience in transactional finance covering AP/AR.
• Experience coding transactions to cost centres and job codes.
• Experience completing bank reconciliations and preparing reconciliation reports.

Responsibilities

• Process supplier and card transactions with correct cost centre coding.
• Ensure documentation is complete before processing transactions.
• Follow up missing or unsubstantiated transactions.
• Prepare remittances from funding invoices and on-charge purchases to properties.
• Monitor outstanding items and discrepancies in funding invoices.
• Apply bank feeds and reconcile accounts; produce reports.
• Investigate unmatched transactions promptly.
• Prepare monthly FBT reports and maintain supporting records.
• File dockets in SharePoint and maintain audit-ready records.
• Maintain confidentiality and comply with GST/FBT rules.

Skills

GST & FBT knowledge

Attention to detail

Independent worker

Communication

ABN compliance

Tools

MYOB

SharePoint

Excel

Job description

ABOUT THE COMPANY

Our client is a non-profit, NDIS-registered disability support provider operating across regional Western Australia, with this role based at their Karratha office. The organisation provides disability support services (transport, in-home care, respite and wellbeing programs), community programs (employment pathways, community events and parenting programs) and support coordination services (therapies, activities and skill development), helping clients navigate the NDIS and connect with the right supports.

ABOUT THE ROLE

• You are here for the accurate and timely processing of the organisation's day-to-day finance transactions - remittances from funding invoices, entry and coding of purchases and card transactions to cost centres and job codes, bank feeds and reconciliations, on-charging of purchases to properties, and monthly Fringe Benefits Tax (FBT) reporting.
• Engaged as a sub-contractor under a contract for services, the role works to agreed deliverables and timeframes with limited day-to-day supervision.
• You will support the organisation's financial health by maintaining accurate, well-documented and audit-ready financial records, and by providing timely reporting to the Technical Specialist - Finance and the Finance Manager.

PRIMARY PURPOSE

To process the organisation's day-to-day finance transactions accurately and on time - accounts payable, accounts receivable, bank reconciliations, on-charging and FBT reporting - while maintaining audit-ready financial records with limited day-to-day supervision.

KEY RESPONSIBILITIES

Accounts Payable & Transaction Processing

• Enter supplier purchases into the finance system, allocating each transaction to the correct cost centre and job code
• Enter credit card and debit card transactions, coding each to the appropriate cost centre and job code
• Confirm that all purchases are supported by valid documentation (tax invoice, receipt or docket) before processing
• Follow up missing, incorrect or unsubstantiated transactions with the relevant staff member or supplier

Accounts Receivable, Funding & On-Charging

• Prepare and process remittances arising from funding invoices
• On-charge purchases to properties in accordance with the approved on-charge spreadsheet
• Monitor and follow up outstanding items and discrepancies relating to funding invoices and property on-charges

Banking & Reconciliation

• Apply bank feeds to payments made, ensuring transactions are matched and coded accurately
• Reconcile bank accounts within agreed timeframes
• Prepare and provide bank reconciliation reports to the Technical Specialist — Finance
• Investigate unmatched or unidentified transactions and investigate unresolved items promptly

FBT & Reporting

• Review transactions to identify items with Fringe Benefits Tax (FBT) implications
• Maintain supporting records and documentation to substantiate FBT treatment
• Prepare and produce the monthly FBT report for the Finance Manager

Records, Systems & Compliance

• File dockets and supporting documentation correctly in SharePoint in line with the organisation's filing conventions
• Maintain accurate, complete and audit-ready financial records, and provide information to support internal and external audits
• Work within the organisation's finance procedures, delegations and relevant legislative requirements, including GST and FBT
• Maintain confidentiality and integrity when handling sensitive financial and personal information

Working Hours

• Full-time, aligned to Western Standard Time (WST) business hours, 8am-4pm (Monday-Friday)

Required Experience

• Demonstrated experience in a transactional finance role covering both accounts payable and accounts receivable
• Experience entering and coding transactions to cost centres and job codes within an accounting system
• Demonstrated experience completing bank reconciliations and preparing reconciliation reports

Required Skills

• Working knowledge of GST and FBT treatment of business expenses
• Proficiency with accounting software (MYOB) and Microsoft Office, including intermediate Excel skills
• Experience using SharePoint or a comparable document management system for filing and record keeping
• High level of accuracy and attention to detail, with the ability to meet recurring reporting deadlines
• Ability to work independently with limited supervision, and communicate clearly with staff, suppliers and stakeholders
• Current ABN, own equipment and appropriate insurances as required for a sub-contract engagement

Highly Desirable

• Experience working in the not-for-profit, disability or community services sector
• Experience with property or tenancy on-charging and cost recovery processes
• Experience preparing monthly FBT reports for a finance manager or external accountant
• Familiarity with grant and funding-based invoicing, claiming and acquittal processes