Finance & Office Coordinator

Zvh; Bellevue, Epsie (WA, MT); On-site; USD 72,000 - 99,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) with company matching

Employee Stock Purchase Plan (ESPP)

Flexible Spending Accounts

Paid holidays and paid time off (20-35

Parental leave

Job summary

Baxter is seeking a Finance & Office Coordinator in Bellevue, WA to support daily financial operations and office administration. You will help with accounts receivable/payable, invoicing, payment processing, vendor management, and maintain accurate financial records for monthly close.

This onsite role emphasizes organization, accuracy, and collaboration across teams. The ideal candidate has 2+ years in accounting/finance support, strong Excel skills, and the ability to manage multiple

Qualifications

• Associate or bachelor8 degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of experience in accounting, finance support, bookkeeping, office administration, or a related role preferred.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent analytical, organizational, problem-solving, and multitasking skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal and communication skills with the ability to work effectively with employees, customers, vendors, and leaders at all levels of the organization.
• Experience working with accounting software, ERP systems, or financial management tools preferred.
• High level of integrity, professionalism, confidentiality, and ability to work independently with minimal supervision.

Responsibilities

• Monitor accounts receivable aging and support collection efforts to improve cash flow and reduce outstanding balances.
• Initiate customer collection outreach and follow up on outstanding balances.
• Support accounts receivable processes, including invoice distribution and payment application processing.
• Process vendor invoices and support accounts payable activities, including invoice verification, data entry, and payment processing.
• Reconcile employee expense reports, corporate credit cards, and vendor statements.
• Collaborate with internal departments, customers, and vendors to resolve billing and payment inquiries.
• Maintain organized electronic financial records and assist with month-end close activities, account reconciliations, and special projects.
• Identify opportunities to improve financial processes, controls, and overall operational efficiency.
• Serve as the primary point of contact for visitors and help maintain a professional, welcoming office environment.
• Coordinate office operations, including facility services, repairs, vendor support, office supply management, and general administrative activities.

Skills

Analytical skills

Organizational skills

Problem-solving

Multitasking

Communication skills

Education

Associate or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Microsoft Office

Accounting software/ERP

Job description

This is where your work makes a difference. At Baxter, we believe every person - regardless of who they are or where they are from - deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride.

Your role at Baxter

As the Finance & Office Coordinator, you will play a key role in supporting both the day-to-day financial operations and administrative needs of our Bellevue office.

This position serves as a critical partner to the finance team, helping to ensure the timely processing of accounts receivable and accounts payable activities, maintaining accurate financial records, and supporting month-end processes. In addition to finance responsibilities, you will help create a professional and efficient office environment by coordinating office operations, vendor services, and front desk activities. This role is ideal for someone who enjoys variety in their work, takes pride in organization and accuracy, and thrives in a collaborative, fast-paced environment where they can make an impact across multiple areas of the business. This is an onsite position based in Bellevue, Washington.

What you'll be doing

Finance Support (85%)

• Monitor accounts receivable aging and support collection efforts to improve cash flow and reduce outstanding balances.
• Initiate customer collection outreach and follow up on outstanding balances.
• Support accounts receivable processes, including invoice distribution and payment application processing.
• Process vendor invoices and support accounts payable activities, including invoice verification, data entry, and payment processing.
• Reconcile employee expense reports, corporate credit cards, and vendor statements.
• Collaborate with internal departments, customers, and vendors to resolve billing and payment inquiries.
• Maintain organized electronic financial records and assist with month-end close activities, account reconciliations, and special projects.
• Identify opportunities to improve financial processes, controls, and overall operational efficiency.

Office Administration (15%)

• Serve as the primary point of contact for visitors and help maintain a professional, welcoming office environment.
• Coordinate office operations, including facility services, repairs, vendor support, office supply management, and general administrative activities.

What you'll bring

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of experience in accounting, finance support, bookkeeping, office administration, or a related role preferred.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent analytical, organizational, problem-solving, and multitasking skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal and communication skills with the ability to work effectively with employees, customers, vendors, and leaders at all levels of the organization.
• Experience working with accounting software, ERP systems, or financial management tools preferred.
• High level of integrity, professionalism, confidentiality, and ability to work independently with minimal supervision.

Compensation

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $72,000 -$99,000. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based upon location, skills and expertise, experience, and other relevant factors. This position is also eligible for discretionary bonuses.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Benefits

Baxter offers comprehensive compensation and benefits packages for eligible roles.

• Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance.
• Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching.
• We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave.
• Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits.

Join us and enjoy the competitive compensation and benefits we offer to our employees.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

No matter your role at Baxter, your talent, skills, and time has a direct impact on people's lives. Since 1931, we have been at the forefront of innovation by bringing smarter, more personalized care to patients around the world. Now, we're more determined than ever to make a lasting impact as we are redefining healthcare delivery across the care journey. Our Mission to Save and Sustain Lives motivates us as we create a culture in which each of us can succeed. This is where you belong.