Finance Office Assistant / Executive Assistant

ManpowerGroup Global, Inc.; New York (NY); Hybrid; USD 34,000 - 45,000; Full time

Job summary

Major University Law School in New York, NY seeks a Finance Office Assistant / Executive Assistant to support the Office of Financial Management and the Associate Dean/CFO. The role coordinates finance office activities across centers and committees with discretion and precision.

The ideal candidate will be proactive, highly organized, and able to navigate a fast-paced academic environment while maintaining confidentiality and professional standards.

Qualifications

• Bachelor's degree required.
• Proven experience as Office Assistant or Executive Assistant.
• Proficiency in Google Suite and Zoom.
• Ability to handle confidential information with discretion.

Responsibilities

• Executive support for the Associate Dean/CFO, including scheduling and briefing materials.
• Manage clerical duties, phones, emails, files, and office supplies.
• Assist in monitoring budgets and processing reimbursements.
• Prepare travel itineraries and coordinate university travel.
• Set up Zoom sessions and prepare materials for meetings.

Skills

Executive support

Discretion

Communication

Problem solving

Education

Bachelor's Degree

Tools

Google Suite

Zoom

Job description

Finance Office Assistant / Executive Assistant
Organization: Major University Law School - Office of Financial Management
Location: New York, NY (Greenwich Village / Hybrid Fridays)
Pay Range: $25.00 - $33.00 / hour
Start Date: Monday, March 16, 2026
Duration: 3 months

A prestigious Law School in Manhattan is seeking a highly organized and professional Finance Office Assistant / Executive Assistant to provide critical support to the Office of Financial Management and the Associate Dean/CFO. This role serves as a central point of coordination for the Finance Office, as well as various academic centers, institutes, and committees.
The ideal candidate is a proactive problem-solver who can navigate a fast-paced academic and financial environment with discretion and precision.

Key Responsibilities

• Executive Support: Provide high-level administrative support to the Associate Dean/CFO, including complex scheduling, meeting confirmation, and preparation of briefing materials.
• Office Operations: Manage a wide range of clerical and secretarial duties, including triaging high-volume phones and emails, maintaining files, and managing office supplies.
• Financial Administration: Assist in monitoring budgets and preparing/processing reimbursements and other payments. Modify or create spreadsheets as needed for financial tracking.
• Logistics & Coordination: Prepare detailed itineraries and coordinate travel to and from the university for guests and staff.
• Meeting & Event Support: Set up and manage Zoom sessions, prepare digital and physical materials for committee meetings, and handle general copying/faxing.

Qualifications

• Education: Bachelor's Degree required.
• Experience: Proven experience as an Office Assistant or Executive Assistant, preferably within a finance or higher education setting.
• Technical Skills: Proficiency in Google Suite (Docs, Sheets, Calendar) and Zoom is essential.
• Communication: Exceptional verbal and written communication skills with the ability to "triage" inquiries effectively.
• Professionalism: Ability to handle sensitive financial and personnel information with total confidentiality.

Schedule & Logistics

• Hours: Monday - Friday, 9:00 AM - 5:00 PM (35 hours/week).
• Flexibility: Fridays may be remote, subject to office needs.
• Commitment: Must be available to start promptly on March 16, 2026.

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay