Finance Manager Part time

French American Academy; Englewood (NJ); On-site; USD 95,000 - 130,000; Full time

Job summary

French American Academy’s Englewood Campus seeks a Finance Manager to oversee the school’s financial and accounting health. You will partner with the Head of School and report to the School Board to ensure cash flow, budgeting, and financial controls are robust.

Responsibilities include tuition and program billings, A/R/A/P processing, payroll administration, benefits management, and annual audits. The role requires liaison duties with consulates and AEFE for scholarships.

Responsibilities

• Billings for tuition, aftercare, enrichment, camps, and private classes.
• Monitor A/R weekly and follow up with families and FACTS.
• Post vendor bills in QuickBooks and ensure payment within 30 days.
• Monitor daily cash flow and reconcile Wells Fargo/AmEx accounts.
• Supervise payroll hours and process payroll; administer 401K and health insurance.
• Prepare and attend monthly Board meetings; support Finance Committee and financial aid processes.
• Liaise with French Consulate and AEFE for scholarships; monitor dashboards.

Skills

Financial management

Cash flow management

Budgeting and forecasting

Accounts payable/receivable

Audit coordination

Tools

QuickBooks

EsmerPS (Platinum, Isolved)

John Hancock 401K

Job description

The Finance Manager is responsible for the financial and accounting well‑being of the Englewood Campus and works closely with the Head of School to sustain the school’s growth. The Finance Manager reports to the School Board and plays a pivotal role in ensuring effective cash flow management and financial oversight.

Responsibilities

1. Billings
   • Tuition
   • Before & After Care
   • Enrichment, camps billings
   • Afterschool and private classes billings
2. A/R
   • Monitor A/R every week / Follow up with FACTS
   • Communication and follow up with families
3. A/P
   • Post bills in Quickbooks
   • Pay vendor/contractor bills within 30 days
   • Work closely with Jeremie
4. Cash Flow, Bank and Petty cash
   • Monitor daily the cash flow
   • Reconcile Wells Fargo and Amex accounts
5. Payroll and Benefits
   • Supervise the hours given by Jeremie allowing a double check
   • Process the payroll with EsmerPS (Platinum, Isolved)
   • Process 401K with John Hancock, prepare documentation for 401K Audit
   • Administer Health Insurance plan
6. Follow up and monitor the yearly budget / Analyze discrepancies
7. Insurance Workers Compensation Renewal and Audit
8. Yearly non‑profit audit & tax return with Tait Weller
9. Preparing & attending Monthly Board Meetings
10. Preparing and managing Finance Committee and all financial aid applications
11. Liaison with French Consulate and AEFE (payment of French scholarship)
12. Follow up dashboard (Cash Flow, Balance Sheet, P/L YTD, Budget usage)
13. FAA TC billing and accounting
14. Fundraising - Participation to all events and monitoring budgets of these events

Competencies and skills

Confidentiality (signature NDA). This position requires confidentiality and mutual trust between owners and the Finance Manager.