Finance Manager, Events & Budgets

HireCapital; New York (NY); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid Time Off

Paid Parental Leave

Mobile/Home Office Stipend

Job summary

A prominent financial consultancy in New York seeks a Financial Manager for Events & Budgets. The candidate will manage complex budgets, conduct variance analysis, and oversee vendor contracts. Essential qualifications include a bachelor's degree and 5-7 years of experience in FP&A and budget management, primarily within the media or event sectors. The role promises extensive growth opportunities and the chance to impact global journalism in a dynamic, startup environment.

Qualifications

• 5 – 7 years of FP&A and Budget Management experience, ideally in Media or Events.
• Proven experience managing complex Budgets ranging from $500K to $15M.
• Experience with AP, Accrual Accounting, and Financial Reconciliations.

Responsibilities

• Develop complex live event budgets and financial models up to $15M.
• Serve as the financial gatekeeper for event spending.
• Prepare financial reports and dashboards for leadership.

Skills

Attention to detail

Financial modeling

Budget management

Vendor management

Negotiation

Data analysis

Tech-savvy

Fast-paced environment adaptability

Education

Bachelor's degree in Finance, Accounting, or Business

Tools

MS Excel

Job description

New York, NY | 4 Days On-Site | Full-Time, Exempt

$130K – $150K | Health, Dental, Vision, PTO, Paid Parental Leave, Mobile/Home Office Stipend

Overview:

We’re seeking a detail-oriented and experienced Financial Manager of Events & Budgets with a passion for building a business. They will be a key financial expert who owns the entire spectrum of Financial Analysis, Reporting, and Budget Management duties for all Live Events Revenues.

This company operates with urgency, curiosity, and low ego. Teams move quickly, think deeply, and care about doing meaningful work that changes how journalism functions on a global scale. This is an opportunity to step into a critical seat during a moment of momentum – working alongside sharp C‑Suite leaders, contributing directly to how the organization grows.

The ideal candidate thrives in startup environments, enjoys building the financial infrastructure of a business, and is a tech‑savvy individual who is excited by innovative ways to improve Financial Operations processes.

Primary Responsibilities:

Budget Management & Financial Analysis

• Develop complex live event budgets up to $15M, building detailed financial models that account for all revenue streams.
• Translate strategic concepts into actionable financial plans and create and maintain budget templates and frameworks to scale across the growing events portfolio.
• Conduct variance analysis on planned versus actual to improve forecasting accuracy and take corrective actions.
• Serve as the financial gatekeeper for event spending, ensuring all expenditures are within budget and properly authorized
• Track commitments, accruals, and actual spending across concurrent events to ensure expenditures fall within budget.
• Prepare financial reports and dashboards to present budget health, burn rate, and projected outcomes to leadership.

Financial Oversight of Vendors & Contracts

• Manage all finance‑related vendor management duties, including vendor selection, evaluation, and payment tracking.
• Assist the Events team in negotiating favorable contract terms with venues, technology providers, and event companies.
• Maintain the database with contract terms, payment schedules, and performance metrics, while ensuring compliance.
• Build and maintain strong relationships with key vendor partners to optimize terms and service delivery.

AP Invoice Processing, Reconciliations, and Reporting

• Manage event‑related AP processes in conjunction with Accounting & Finance to verify invoice accuracy, coordinate payment scheduling, and to ensure accurate and timely processing of invoices.
• Perform post‑event financial reconciliation, accounting for all revenue, expenses, deposits, and vendor invoices.
• Prepare detailed event P&L statements and analyze financial performance against plan.
• Create financial summaries for leadership review, identifying key insights to advise future event planning and budgeting.

Strategic & Cross‑Functional Partnership

• Provide financial guidance to the Events and Revenue team on strategic decisions, pricing, packaging, and revenue.
• Work with the Accounting & Finance team on cash flow planning, forecasting, and financial close processes.
• Support market expansion with due diligence and analysis; aid in the development of financial processes and controls.
• Identify opportunities for automation and process improvements and document SOPs for event Financial Management.
• Collaborate with the IT team on future integration of Event Management and Financial Systems.

What Makes This Role Different:

• Be part of a team redefining global journalism, not maintaining the status quo.
• Culture of low egos, high standards, and work ethics with Leaders who value fresh ideas and continuous improvement.
• A genuine seat at the table, with exposure to senior leadership and C‑Suite stakeholders who are invested in your success.
• High‑impact, strategic, and operational Finance Management role with real ownership and visibility.
• Extensive growth opportunities into a Global position, with the ability to lead and manage a future finance team.

Qualifications:

• Bachelor's degree in Finance, Accounting, or Business.
• 5 – 7 years of FP&A and Budget Management experience. Ideally, within the Media, Entertainment, or Event space.
• Proven experience managing complex Budgets of $500K – $15M range.
• Experience with AP, Accrual Accounting, and Financial Reconciliations.
• Background in Vendor Management, Contract Review, and Procurement Processes.
• Advanced experience utilizing MS Excel for Financial Modeling, Financial Analysis, and building decks for Presentations.
• Experience translating complex financial data into concise and digestible operational insights to present to the C‑Suite.
• A tech‑savvy mindset, someone who enjoys utilizing technology to improve and automate processes.
• Ability to work in a fast‑paced start‑up environment and be a key player to help expand a high‑growth business.

HireCapital and our clients are equal opportunity employers committed to inclusive workplaces.