Finance Manager

CFILC; Sacramento (CA); Hybrid; USD 93,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid holidays

Paid vacation

401(k) retirement plan with employer 3

Job summary

The California Foundation for Independent Living Centers (CFILC) in a Sacramento-based hybrid setting seeks a Finance Manager to lead day-to-day financial management, accounting oversight, budgeting, reporting, compliance, and audit readiness. This role supervises the Bookkeeper and coordinates with external providers to ensure complete records and strong internal controls.

The Finance Manager will regularly provide the Executive Director with financial analysis, forecasts, and strategic

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field and 5+ years nonprofit accounting experience.
• Knowledge of U.S. GAAP, nonprofit and fund accounting, revenue recognition, restricted funds, cost allocation, and internal controls.
• Experience managing government grants or contracts and preparing funder invoices and reports.
• Experience leading annual audits and coordinating Form 990 filings.
• 2+ years of supervisory experience directing accounting staff or providers.
• Ability to analyze complex financial information and communicate clearly to leadership and Board.
• Advanced proficiency with QuickBooks Online and Excel; ability to learn related systems.

Responsibilities

• Oversee CFILC’s accounting operations, general ledger, and month-end close processes.
• Supervise Bookkeeper and coordinate with external accounting, audit, tax, payroll, and other providers.
• Establish roles, approvals, schedules, and deliverables; ensure accuracy and timeliness.
• Review account coding, reconciliations, and payroll/benefits allocations; manage depreciation and revenue tracking.
• Ensure proper revenue recognition and tracking of restricted funds and grants under GAAP.
• Prepare monthly and annual financial statements, variance analyses, and cash-flow projections.
• Provide financial analysis and forecasts to support operational decisions for the Executive Director.
• Maintain secure accounting records and audit trails; support internal controls.

Skills

US GAAP knowledge

Nonprofit accounting

Financial analysis

Supervisory experience

QuickBooks Online

Microsoft Excel

Grant management

Audits

Education

Bachelor's degree in accounting/finance

Tools

QuickBooks Online

Microsoft Excel

Job description

Reports To:Executive Director
Location: Sacramento Based Hybrid
Schedule: 40 hours per week with periodic evening or weekend work
Status: Full Time Exempt
Salary: $92,500 to $115,000 annually
Travel: Limited travel for meetings, training, and job-related conferences

ABOUT THE ORGANIZATION

The California Foundation for Independent Living Centers (CFILC) is a statewide disability organization that administers programs and serves as a membership association connecting California’s Independent Living Network. CFILC’s mission is to increase access and equal opportunity for people with disabilities by building the capacity of Independent Living Centers.

POSITION OVERVIEW

Reporting to the Executive Director, the Finance Manager leads CFILC’s day-to-day financial management, accounting oversight, budgeting, reporting, compliance, and audit readiness. The position ensures that financial records and reports are accurate, timely, and prepared in accordance with U.S. generally accepted accounting principles (GAAP), nonprofit accounting standards, grant and contract requirements, and CFILC policies.

The Finance Manager supervises the Bookkeeper and coordinates the work of external accounting and professional service providers. The position establishes clear workflows and responsibilities among internal staff and contractors, reviews financial work products, and ensures that CFILC maintains complete records, effective internal controls, and reliable information for management and Board decision making.

POSITION RESPONSIBILITIES

Financial Management and Reporting

• Oversee CFILC’s accounting operations, general ledger, chart of accounts, accounting calendar, and month-end and year-end close processes.
• Supervise and support the Bookkeeper and coordinate with external accounting, audit, tax, payroll, benefits, banking, and other financial service providers.
• Establish clear roles, approval processes, schedules, and deliverables for staff and contractors; review work for accuracy, completeness, timeliness, and appropriate use of organizational resources.
• Review account coding, reconciliations, journal entries, payroll and benefit allocations, prepaid expenses, fixed assets and depreciation, accrued expenses, deferred and unbilled revenue, shared cost allocations, and other material accounts.
• Ensure proper revenue recognition, classification and release of net assets with donor restrictions, and tracking of restricted funds and grant spending in accordance with U.S. GAAP.
• Prepare or oversee timely monthly and annual financial statements and supporting schedules, including statements of financial position, activities, functional expenses, and cash flows; budget-to-actual reports; cash-flow projections; and accounts receivable and payable aging reports.
• Provide the Executive Director with clear financial analysis, variance explanations, forecasts, and recommendations to support operational and strategic decisions.
• Maintain secure, complete, and accessible accounting records, workpapers, supporting documentation, and audit trails in CFILC’s systems.

Budgeting Grants and Contracts

• Lead development of the annual organizational budget and program budgets in collaboration with the Executive Director, Deputy Director, program managers, Treasurer, and Finance Committee.
• Monitor organizational and program performance against approved budgets and work with managers to address variances, spending rates, cash needs, and required budget revisions.
• Review grant agreements, contracts, scopes of work, and budgets for financial requirements, risk, allowable costs, reporting obligations, and consistency with CFILC policies before execution.
• Oversee preparation and submission of accurate, timely funder invoices, reimbursement requests, and financial reports, and coordinate with program staff on supporting documentation and deliverables.
• Maintain grant and contract financial files and ensure compliance with applicable federal, state, and private funder requirements, including cost allocation, procurement, record retention, and documentation standards.

Audit Compliance and Internal Controls

• Lead CFILC’s annual financial statement and Single Audit processes and serve as the primary liaison to the independent auditor; coordinate schedules, workpapers, confirmations, and responses to auditor requests.
• Coordinate preparation and review of Form 990, annual information returns, 1099s, and other required financial or regulatory filings with qualified external providers.
• Design, document, implement, and monitor internal controls that safeguard assets, support accurate reporting, provide appropriate segregation of duties, and reduce the risk of fraud or error.
• Maintain and recommend updates to fiscal policies and procedures and support management and Board understanding of nonprofit financial management and compliance responsibilities.
• Monitor compliance with applicable accounting standards, grant requirements, laws, regulations, tax obligations, and Board-approved financial policies.

Leadership and Board Support

• Advise the Executive Director, Treasurer, Finance Committee, and Board of Directors on financial condition, emerging risks, internal controls, forecasts, and recommended actions.
• Prepare for and participate in Finance Committee and Board meetings as requested, including presenting financial reports and responding to questions.
• Administer CFILC’s investment accounts in accordance with Board-approved policies and authorized direction.
• Provide financial guidance and training to managers and staff and promote shared accountability for budgets, documentation, and compliance.
• Perform other duties as assigned that are consistent with the scope and level of the position and provide reasonable backup support for organizational operations when needed.

POSITION QUALIFICATIONS

Required Education and Experience

• Bachelor’s degree in accounting, finance, business administration, or a related field and at least five years of progressively responsible accounting or financial management experience, including nonprofit accounting; an equivalent combination of education and relevant experience may be considered.
• Demonstrated knowledge of U.S. GAAP, nonprofit and fund accounting, revenue recognition, restricted funds, cost allocation, financial statement preparation, and internal controls.
• Experience managing government grants or contracts and preparing funder invoices and financial reports; familiarity with federal award compliance and Single Audit requirements.
• Experience leading annual audits and coordinating Form 990 or comparable regulatory filings.
• At least two years of supervisory, team leadership, or comparable experience directing the work of accounting staff or professional service providers.
• Advanced proficiency with QuickBooks Online and Microsoft Excel and the ability to learn and manage related financial, payroll, and payment systems.
• Ability to analyze complex financial information and communicate it clearly to staff, executive leadership, and Board members.
• Strong judgment, organization, attention to detail, discretion, and ability to manage competing priorities and deadlines with limited supervision.
• Demonstrated commitment to confidentiality, ethical financial practices, accessibility, and CFILC’s disability-led mission.

Preferred Qualifications

• Certified Public Accountant, Certified Management Accountant, or comparable professional credential.
• Experience with California state contracts and nonprofit organizations receiving a mix of government, foundation, corporate, and membership revenue.
• Experience with BILL, Paylocity, or similar accounts payable and payroll platforms.
• Bilingual proficiency in English and Spanish, Cantonese, or American Sign Language.
• Personal or professional experience with disability, Independent Living, or disability-led organizations.

WORKING CONDITIONS

This is a Sacramento-based hybrid position with regular in-person work required in accordance with CFILC policy and operational needs. Work is primarily performed in an office or remote-work setting using a computer, phone, and video-conferencing tools. Limited statewide or out-of-state travel and occasional evening or weekend work may be required. CFILC provides work equipment and reasonable accommodations; employees working remotely are responsible for maintaining a reliable internet connection and an appropriate workspace.

BENEFITS

CFILC offers a comprehensive benefits package that includes medical, dental, vision, chiropractic, and acupuncture coverage; 13 paid holidays and one paid personal day annually; paid vacation; and a 401(k) retirement plan with an employer match of up to 3 percent. Benefits are subject to plan terms and eligibility requirements.

EQUAL EMPLOYMENT OPPORTUNITY AND ACCESSIBILITY

CFILC is an equal opportunity employer. People with disabilities are strongly encouraged to apply. CFILC provides reasonable accommodations throughout the application and hiring process and to enable employees to perform the essential functions of their positions. Applicants may request an accommodation at any stage of the hiring process.

About CFILC

The mission of the California Foundation for Independent Living Centers is to increase access and equal opportunity for people with disabilities by building the capacity of Independent Living Centers.