Finance Manager

The Organization; Providence (RI); On-site; USD 55,000 - 75,000; Full time

Job summary

Project Weber/RENEW seeks an accounting professional to manage payroll processing, bookkeeping, and nonprofit financial reporting. You will oversee timesheets, payroll allocations, and expense tracking, ensuring quality documentation for invoices and grant reports.

Collaborate with leadership to reconcile donations, manage vendor payments, and monitor benefit invoices while supervising the bookkeeper to maintain accurate accounting records.

Qualifications

• Associate's degree in accounting or related field or 2+ years of relevant experience.
• Experience with QuickBooks Online preferred.
• Experience working with non-profit organizations preferred.

Responsibilities

• Oversee processing of employees' timesheets and payroll allocations.
• Assist with electronic tracking payroll system for employee timesheets.
• Execute bi-weekly payroll run.
• Manage allocation of receipts, expenses, and other financial data into accounting system.
• Provide documentation for monthly invoices and grant reports to partners and accounts payable.
• Monitor and reconcile donations by project/program area.
• Track employee advances and client housing payments.
• Coordinate with Development Director to track in-kind donations.
• Reconcile monthly benefit invoices (health, dental, vision, life, retirement).
• Monitor and track contracts and grants.

Skills

Commitment to mission

Non-profit experience

Education

Associate's degree in accounting or related field

Tools

QuickBooks Online

Job description

Through peer-based outreach, Project Weber/RENEW provides harm reduction services, builds relationships with the people we serve, and fights for systemic change. We empower people who engage in drug use and/or sex work to make healthier and safer choices within their own lives. We believe that all people deserve a loving space free from judgment and that everyone has the power to change.

Commitment to Inclusive Hiring

Project Weber/RENEW believes that a broad range of ideas, lived experiences, and backgrounds enriches our workplace, contributes to compassionate and innovative thinking, and attracts talented people focused on client-centered care. We are eager to welcome team members who share this belief as we strive to create an environment that reflects the rich diversity and strength of our communities. We strongly encourage candidates who have experiences in the work we do in the world or from other historically marginalized communities to apply to join the Project Weber/Renew team.

Essential Job Functions

• Oversee processing of employees' timesheets and manages payroll allocations
• Assist in implementation of electronic tracking payroll system for employee timesheets
• Executes bi-weekly payroll run
• Manage allocation of all receipts, expenses, and other financial data points into accounting system
• Work with bookkeeper to provide documentation for monthly invoices and grant reports to organization partners and accounts payable
• Monitoring and reconciliation of business and individual donations received by the organization by project/program area
• Tracking of employee advances and client recovery housing payments
• In coordination with the Director of Development and Communications, track in-kind donations received by the organization
• Reconciliation of expenditures for organization’s credit card
• Reconciliation of monthly benefit invoices (health, dental, vision, life, retirement)
• Monitoring and financial tracking of a diverse pool of contracts and grants
• Assist Finance Director in preparing documents for single audit and/or any grant required audit
• Supervision of monthly accounting processes, including bank reconciliations, restricted/ unrestricted funds tracking, asset and liability account reconciliations, review of budgeted versus actual performance, and manual journal entries
• Attend monthly meetings with organization leadership and key stakeholders
• Other related duties as assigned
• Supervise day-to-day duties of the bookkeeper

Reports to Finance Director

Qualifications and Requirements:

• Associate's degree in accounting or related field, or 2+ years of relevant experience
• A commitment to Project Weber/RENEW’s mission
• Experience with Quickbooks Online preferred
• Experience in working with non-profit organizations preferred