Finance Manager

Family & Children's Service of Ithaca; City of Ithaca (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

Family & Children’s Service of Ithaca is seeking a Finance Manager to provide strategic and operational leadership for the agency’s fiscal department. You will ensure the integrity of all financial transactions, lead long-term budgeting, and supervise the accounting team while collaborating with program directors to align resources with agency goals.

You will manage data systems that inform fiscal health, oversee grant lifecycle and reporting, and coordinate with auditors to uphold rigorous

Qualifications

• MBA or equivalent advanced degree plus two years of related experience.
• Eight years of paid experience in financial, administrative, and supervisory roles in nonprofit or business organizations.
• Proficiency in GAAP and financial computer systems.
• Experience supervising staff, including evaluations and development.
• Ability to conceptualize, implement, and evaluate complex administrative and program activities.

Responsibilities

• Maintain complete and systematic records of all financial transactions, including GL, A/P, A/R, and payroll, with audit readiness.
• Prepare internal and external financial reports and manage information systems for data accuracy.
• Partner with Executive Director in planning and developing agency programs.
• Lead the annual budget process for all agency programs.
• Coordinate with external auditors and maintain internal controls and tracking procedures.

Skills

GAAP expertise

Financial systems

Staff supervision

Grant management

Strategic planning

Education

MBA or related advanced degree

Accounting/Finance degree preferred

Non-profit accounting background preferred

Tools

QuickBooks

Payroll systems

EHR data management

Job description

Description

General Summary:

The Finance Manager provides strategic and operational leadership for the agency's fiscal department. This role is responsible for the integrity of all financial transactions, long-term budgetary planning, and the supervision of the accounting team. A key component of this position is collaborating with Program Directors to align financial resources with agency goals and managing the data systems that inform the organization's fiscal health.

Key Responsibilities

Fiscal & Program Management

Maintain a complete and systematic record of all financial transactions, including general ledger, accounts payable/receivable, and payroll, ensuring all meet strict audit requirements.

Prepare all internal and external financial reports. Participate in developing and managing information systems, overseeing the collection and accuracy of financial data.

Partner with Executive Director in the planning and development of agency programs.

Lead the preparation and management of the annual budget for all agency programs.

Coordinate with external auditors, providing necessary documentation and maintaining rigorous internal audit controls and tracking procedures.

Personnel & Departmental Leadership

Oversee the recruitment process for the finance team, including interviewing and recommending hires or salary adjustments in accordance with EEO directives.

Review agency payroll in compliance with all policies and government regulations.

Grant Management & Reporting

Oversee the lifecycle of organizational grants, ensuring compliance with funder guidelines, restrictions, and reporting timelines.

Track, reconcile, and monitor grant-related expenditures and budgets in coordination with the finance team and bookkeeper to ensure funds are utilized appropriately and efficiently.

Prepare and generate accurate financial and narrative grant reports for funders, the Board of Directors, and leadership, detailing project progress, outcomes, and financial statements.

Requirements

Minimum Qualifications

• MBA or equivalent advanced degree plus two (2) years of related experience; OR
• Eight (8) years of paid experience in increasingly responsible financial, administrative, and supervisory roles within a non-profit or business organization.
• High proficiency in commonly accepted accounting practices (GAAP) and advanced knowledge of financial computer systems.
• Proven experience in staff supervision, including performance evaluation and team development.
• Demonstrated ability to conceptualize, implement, and evaluate complex administrative and program activities.

Preferred Qualifications

• A Bachelor's or Master's degree specifically in Accounting or Finance.
• Significant experience managing the unique requirements of non-profit fiscal operations, including grant tracking and OMH/Medicaid reporting.
• Experience with centralized data management frameworks and pulling data from disparate software platforms (e.g., QuickBooks, Payroll systems, and EHRs).
• Demonstrated ability to maintain a sense of humor and tact under stress, along with a high degree of adaptability to changing circumstances.