Finance & Invoices Administrative Assistant II

First Solar, Inc.; Phoenix (AZ); On-site; USD 33,062 - 45,460; Full time

Job summary

First Solar, Inc. in Phoenix is seeking an experienced administrative professional to support the CFO/General Counsel. The role covers meeting scheduling, travel coordination, document control, and executive-level support including invoicing and financial reporting tasks.

Qualifications include a high school diploma, 3–5 years in a related role, and familiarity with corporate finance processes. Strong communication, confidentiality, and multi-tasking are essential for success.

Qualifications

• High School Diploma or GED required.
• College degree in Finance/business a plus.
• 3 to 5 years of related experience required.
• Familiarity with corporate concepts and fast-paced environment.
• Experience supporting Finance team is a plus.

Responsibilities

• Approve and process Finance VP invoices.
• Make Pcard purchases and perform monthly reconciliations.
• Assist in Visa documentation and travel-related submissions.
• Maintain SharePoint site on POWER.
• Proof and format reports and documents as needed.
• Support associates with questions, supplies, and scheduling.
• Coordinate meetings, travel, and live events; take minutes.
• Serve as liaison between teams, executives, clients, and vendors.
• Process expenses and invoices for Finance VPs.
• Assist special projects and quarterly financial events.

Skills

Interpersonal skills

Independent work

Time management

Problem solving

Team support

Confidentiality

Attention to detail

Process improvement

Cross-functional liaison

Education

High School Diploma

College degree in Finance/business

Tools

SharePoint

Microsoft Office

Job description

First Solar, Inc. in Phoenix is seeking an experienced administrative professional to support the CFO/General Counsel. The role covers meeting scheduling, travel coordination, document control, and executive-level support including invoicing and financial reporting tasks.

Qualifications include a high school diploma, 3–5 years in a related role, and familiarity with corporate finance processes. Strong communication, confidentiality, and multi-tasking are essential for success.