Administrative Assistant for Finance Office

Peachtree Academy Private School; Conyers (GA); On-site; USD 40,000 - 52,000; Full time

Job summary

Peachtree Academy Private School in Georgia seeks a Finance & HR Assistant to provide administrative support to the Finance and Human Resources departments. You will assist with accounting functions, payroll preparation, employee records, benefits administration, compliance reporting, purchasing, and general office duties.

The ideal candidate is highly organized, detail-oriented, and able to maintain strict confidentiality in a fast-paced educational environment.

Qualifications

• Associate's degree in Accounting, Business Administration, HR, or related field preferred.
• Minimum of 2 years of accounting, finance, HR, or administrative experience.
• Experience in a school or nonprofit environment preferred.
• Proficiency with Microsoft Office, Google Workspace.
• Experience with QuickBooks Desktop software preferred.

Responsibilities

• Assist with accounts payable and bank deposits.
• Prepare financial reports and reconciliations.
• Maintain confidential employee personnel files and onboarding processes.
• Support payroll, benefits administration, and compliance reporting.
• Assist with budgeting and financial audits.

Skills

Microsoft Office

Google Workspace

Attention to detail

Communication

Confidentiality

Education

Associate's degree in Accounting

Tools

QuickBooks Desktop

Job description

Position SummaryThe Finance & Human Resources Assistant provides administrative support to the Finance and Human Resources departments while helping maintain the financial integrity and operational efficiency of the school. This position assists with accounting functions, payroll preparation, employee records, benefits administration, compliance reporting, purchasing, and general office support. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and enjoys working in a fast-paced educational environment.Finance & AccountingAssist with accounts payablePrepare bank deposits and maintain financial records.Reconcile credit card statements and expense reports.Assist with monthly financial reconciliations.Maintain tuition and fee records as directed.Prepare spreadsheets and financial reports.Assist with annual budget preparation and financial audits.File and maintain accounting documentation.Support purchasing and inventory tracking.Human ResourcesMaintain confidential employee personnel files.Assist with new hire onboarding and employee orientation.Prepare employment documents and personnel forms.Process background checks and employment verifications.Maintain employee benefit enrollment and changes.Track employee certifications, training, and required documentation.Support compliance with federal, state, and local employment regulations.Administrative SupportAnswer phones and greet visitors professionally.Assist parents, faculty, staff, and vendors.Maintain filing systems and electronic records.Prepare correspondence, reports, and meeting materials.Assist with special projects assigned by the Finance Director or Head of School.Perform other duties as assignedQualificationsAssociate's degree in Accounting, Business Administration, Human Resources, or related field preferred.Minimum of 2 years of accounting, finance, HR, or administrative experience.Experience in a school or nonprofit environment preferred.Knowledge of basic accounting principles.Proficiency with Microsoft Office, Google Workspace.Experience with accounting, payroll, and Quickbooks desktop software preferred.Excellent written and verbal communication skills.Strong organizational and time management skills.Ability to maintain confidentiality with sensitive financial and personnel information.Strong attention to detail and accuracy.Ability to prioritize multiple tasks and meet deadlines.