Finance & HR Operations Specialist

Lutsen; Minnesota; Presencial; USD 90.000 - 130.000; Tempo integral

Benefícios oferecidos por esta vaga

401K

Health, Dental, & Vision Insurance

HSA (Health Savings Account)

FTO (Flexible Time Off)

Sick Time

Season Pass

Resumo da vaga

Midwest Family Ski Resorts seeks a Finance & HR Operations Specialist to manage end-to-end payroll, labor cost analysis, and HR program administration across multiple resort locations. The role reports to the CFO and CHRO, with responsibilities spanning financial controls, system improvements, and cross-functional collaboration.

The position demands strong analytical skills, experience with Paylocity or similar HRIS, and a proven ability to implement processes while maintaining accuracy and

Qualificações

• 7+ years of progressive experience in payroll, accounting, finance, HR operations, or related functions.
• At least 5 years of hands-on payroll administration experience for hourly, salaried, and multi-location workforces.
• Strong working knowledge of payroll regulations, wage and hour requirements, payroll taxes, deductions, and reporting.
• Experience with budgeting, labor cost analysis, reconciliations, and general accounting practices.
• Experience administering employee benefits, leave programs, payroll-related HR processes.
• Ability to configure, troubleshoot, and improve payroll and HR systems.

Responsabilidades

• Own end-to-end payroll execution across all resort locations with timely processing.
• Monitor labor costs, overtime, hours variances, and provide reporting to inform decisions.
• Support CFO and Finance with budgeting, month-end close, and audits.
• Administer employee benefits, leave, reimbursements, and HR programs consistently.
• Manage systems configurations, testing, documentation, and training.
• Maintain accurate records and ensure compliance across locations.
• Provide cross-functional support and trusted guidance to leaders and staff.

Conhecimentos

Payroll processing

Payroll compliance

Excel skills

HR operations

Financial reporting

Analytical thinking

Multi-location payroll

Formação

Bachelor's degree in accounting, Finance, Human Resources, Business Administration, or related field

Ferramentas

Paylocity

HRIS

Descrição da vaga

Seat: Finance & HR Operations Specialist

Department: Finance / Human Resources

Location: Lutsen Mountains or Snowriver Mountain Resort

Reports To:

• Chief Financial Officer (Primary Manager)
• Chief Human Resources Officer (HR Oversight & Accountability)

Status: Full-Time | Year-Round

Benefits: 401K | Health, Dental, & Vision Insurance | HSA (Health Savings Account) | FTO (Flexible Time Off) | Sick Time | Season Pass

One Position Available

We are searching for one exceptional Finance & HR Operations Specialist to join the Midwest Family Ski Resorts Finanace & HR team.

To attract the strongest talent, this opportunity is being advertised in both Lutsen Mountains and Snowriver Mountain Resort. Only one position will be filled, and the successful candidate will be based full-time at either Lutsen or Snowriver, depending on the selected candidate.

Seat Overview

The Finance & HR Operations Specialist is a highly skilled, cross-functional position responsible for payroll execution, labor cost management, financial support, HR program administration, and systems and process improvement across Midwest Family Ski Resorts (MFSR).

The position reports to both the CFO and CHRO, with the CFO serving as the primary manager responsible for overall performance, workload coordination, and prioritization. The CHRO provides direct oversight and accountability for assigned HR responsibilities. Serving as a key operational partner to both leaders, the Specialist independently manages assigned processes, implements approved programs and policies, strengthens internal controls, and drives operational improvements while escalating matters requiring executive approval or policy decisions.

Success requires strong financial and analytical capabilities, sound judgment, and the ability to translate business requirements into accurate, reliable, and scalable processes, along with excellent interpersonal skills and an approachable communication style that builds trust with employees and leaders across all resort locations.

Seat Purpose

Ensure accurate payroll execution, effective labor cost management, and reliable Finance and HR operations through strong financial controls, program administration, systems management, and continuous process improvement.

• Payroll Processing & Accuracy: Own end-to-end payroll execution across all resort locations, ensuring accurate and timely processing, timekeeping review, payroll tax compliance, deductions, retirement contributions, garnishments, reconciliations, year-end reporting, and resolution of payroll discrepancies.
• Labor Cost Management & Analysis: Monitor labor expenses, overtime, scheduled versus actual hours, and payroll trends; identify variances and opportunities for improvement; and provide budgeting support, labor cost projections, and reporting to inform financial and operational decisions.
• Finance & Accounting Support: Support the CFO and Finance team through budgeting, financial reporting, account reconciliations, month-end close activities, audit preparation, and other assigned financial and administrative responsibilities.
• HR Program Administration: Implement and administer approved employee benefits, leave, expense reimbursement, and related HR programs, ensuring accurate system setup, enrollment and eligibility administration, approval and utilization tracking, employee communications, reconciliations, and consistent execution across resort locations.
• Systems Administration & Process Improvement: Own the administration and continuous improvement of assigned Finance and HR systems and workflows, translating approved policies and business requirements into effective system configurations, testing, controls, documentation, training, automation, and scalable processes.
• Compliance, Reporting & Operational Controls: Maintain accurate financial, payroll, and employee records, conduct routine audits and reconciliations, monitor administrative compliance requirements, prepare financial and HR operational reports, and proactively identify and resolve discrepancies, risks, and process gaps.
• Cross-Functional Partnership & Leadership Support: Serve as an approachable, trusted resource for employees and leaders across all resort locations, providing clear communication, sound judgment, and responsive support while representing and extending the CFO and CHRO in assigned initiatives, employee interactions, and operational matters.

Qualifications & Competencies

Required

• 7+ years of progressive experience in payroll, accounting, finance, HR operations, or a combination of related functions.
• At least 5 years of hands-on payroll administration experience, including payroll processing, compliance, and accuracy for hourly, salaried, and multi-location workforces.
• Strong working knowledge of payroll regulations, wage and hour requirements, payroll taxes, deductions, and reporting.
• Experience with financial reporting, budgeting, labor cost analysis, reconciliations, and general accounting practices.
• Experience implementing and administering employee benefits, leave programs, payroll-related HR processes, or comparable employee programs.
• Demonstrated ability to administer, configure, troubleshoot, and improve payroll, HRIS, financial, or related business systems and workflows.
• Advanced Excel skills with strong analytical, reporting, and problem-solving capabilities.
• Ability to independently manage complex processes, balance competing priorities, and implement operational and system improvements.
• Strong organizational skills, attention to detail, sound judgment, and discretion when handling confidential financial and employee information.
• Strong interpersonal and communication skills, with the ability to build trust, develop positive working relationships, provide approachable employee support, and communicate effectively with employees and leaders at all levels.

Preferred

• Bachelor's degree in accounting, Finance, Human Resources, Business Administration, or related field.
• Experience with Paylocity or comparable integrated payroll and HRIS platforms.
• Experience in hospitality, resort operations, seasonal businesses, or organizations with complex workforce structures.
• Experience administering payroll and HR processes across multiple states.
• Experience supporting system implementations, process automation, or integration between financial and HR systems.
• Familiarity with retirement plan administration, expense reimbursement programs, and related financial controls.
• Experience supporting financial audits, workers' compensation audits, or other regulatory reporting requirements.
• Familiarity with international seasonal employment programs, including H-2B and J-1.

The position generally follows a regular business schedule, with flexibility required to accommodate payroll deadlines, month-end activities, open enrollment, financial reporting, system implementations, and other time-sensitive business needs. As part of a resort-based team, the position may also be expected to provide operational support during peak periods, special events, staffing shortages, or other business needs, including occasional weekends, holidays, or nontraditional hours.

Work is primarily performed in an office environment and involves extended periods of working at a computer, reviewing financial and employee information, preparing reports, and communicating with internal teams and external service providers.

The position supports multiple resort locations and may require occasional travel between properties or to other business-related locations.

Disclaimer

Disclaimer: The statements above describe the general nature and primary accountabilities of the seat but are not intended to represent an exhaustive list of all duties, responsibilities, or qualifications required. Responsibilities may evolve based on business needs, organizational priorities, and operational requirements.

Disclaimer: The above statements are intended to describe the generalnature and level of work being performed by people assigned to thisclassification. This is not an exhaustive list of all responsibilities,duties, and skills required. All employees may be required to performduties outside of their normal responsibilities as needed. In addition,as we are a recreational business, availability on peak holidaytimeframes and weekends is required.