Finance & HR Assistant

Data Innovations, LLC; United States; Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Basic life insurance

Paid holidays

Paid time off

401(k) matching plan

Job summary

Data Innovations, LLC in Colchester, VT is seeking a Finance & HR Assistant who can organize, adapt, and support two core functions. This hybrid role balances people operations, finance administration, and facilities coordination, ideal for someone who enjoys detail and helping others.

You will handle HR records, onboarding, recruitment support, contract and wage verification, and assist the finance team with invoicing and document control.

Qualifications

• Bachelor's degree plus 2+ years in admin/HR/finance/ops.
• Alternatively, 5+ years of relevant work experience.
• Experience with HRIS such as Workday preferred.

Responsibilities

• Maintain employee files (physical and online) audit-ready.
• Manage HR SharePoint content and resources.
• Coordinate recruitment including background checks and travel.
• Support HR contract review and document administration.
• Complete employment and wage verifications per policy.
• Provide finance admin support including invoicing and docs.
• Coordinate facilities needs and vendor relationships.
• Assist space planning and office logistics for meetings.
• Manage office supplies and procurement.
• Backup support for shipping/production coordination.
• Coordinate executive meeting logistics and agendas.
• Handle mail and package routing for VT office.

Skills

HR Operations

Recruitment Coordination

Administrative Support

Facilities Coordination

Office Logistics

Vendor Management

Communication Skills

Education

Bachelor's degree in Business/HR/related field

Tools

Workday

SharePoint

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Summary

We are looking for an organized, adaptable, and people-oriented Finance & HR Assistant to provide operational support across two critical functions at DI. This role sits at the intersection of people operations, finance administration, and workplace coordination - making it ideal for someone who thrives on variety, takes pride in getting the details right, and genuinely enjoys supporting others. This is a hybrid position based in Colchester, VT. The expectation is a minimum of two days per week onsite, with flexibility to be in the office up to five days per week as work needs require.

Essential Functions and Responsibilities

• HR Operations & Employee Support - Maintain and organize employee files - both physical and online - in compliance with applicable regulations and company standards, ensuring records are current, complete, and audit-ready.
• Maintain and organize HR SharePoint content, including employee-facing resources, templates, forms, process documentation, and internal HR materials, to ensure information is accurate, current, accessible, and aligned with established content standards.
• Support recruitment coordination, including background check coordination, candidate travel, and related documentation.
• Support HR contract review and process administration by tracking approval status, maintaining contract-related documentation, and ensuring completed agreements are stored appropriately.
• Complete employment and wage verifications in accordance with company policy, ensuring timely responses and appropriate documentation.
• Finance Backup Support - Provide administrative support to the Finance team, including invoice mailing and document management.
• Facilities Coordination - Serve as a day-to-day point of contact for facilities-related needs, including coordinating maintenance requests, managing vendor relationships, and ensuring common areas are functional and well-maintained.
• Support space planning and office logistics for in-person meetings and events.
• Manage office supply inventory and procurement.
• Shipping & Hardware Production Support - Provide backup support to DI's hardware production and shipping team, ensuring accuracy and timeliness of shipments, coordinating with carriers and internal stakeholders.
• Meeting & Administrative Coordination - Coordinate scheduling and logistics for executive meetings, events, and cross-functional sessions owned by HR. Prepare agendas and track follow-up actions as needed.
• Handle incoming mail in the VT office, receive packages/inventory, and route inquiries to the appropriate teams.

Education and/or Experience

Bachelor's degree and 2+ years of experience in an administrative, HR, finance, or operations support role, or a related field and 5+ years of relevant work experience.

Physical Requirements/Working Conditions

While performing duties of this job, the employee is predominantly functioning in a sedentary light office position with a high frequency of keyboarding and computer use.

Preferred skills and experience

Experience supporting administrative, HR, finance, or operations functions. Experience with an HRIS such as Workday. Interest in using AI and other technology tools to improve efficiency.

Supervision Level

This person reports directly to the VP of Finance.

Compensation & Benefits

DI offers a competitive benefits package including medical, dental, vision, basic life insurance, paid holidays, paid time off, and a 401(k) matching plan.

• Hourly Rate Range: $29.40-33.00.
• Bonus: Full-time, non-sales employees are eligible for DI's annual bonus plan, which takes into account individual, group, and corporate performance.
• Medical
• Dental
• Vision
• Basic life insurance
• Paid holidays
• Paid time off
• 401(k) matching plan

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Empowering labs to achieve more is what we do best. Our vendor-neutral connectivity - combined with comprehensive lab enablement solutions - enable labs to improve productivity, quality, compliance, and patient care.