Finance & HR Assistant

Data Innovations; Colchester (VT); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

401(k) matching plan

Medical, dental, vision

Paid holidays

Job summary

Data Innovations in Colchester, VT is seeking a Finance & HR Assistant to provide operational support across HR, finance administration, and facilities. This hybrid role requires a minimum of two days per week onsite with flexibility to be in the office up to five days per week as work needs require.

You will organize employee records, support recruitment, handle invoicing and office logistics, and assist with shipping, hardware production support, and executive meeting coordination while

Qualifications

• Bachelor’s degree and 2+ years in admin/HR/finance/operations; 5+ years total experience.
• Experience with HRIS (Workday) is a plus; strong MS Office skills required.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide HR operations support including employee files and records management.
• Assist HR recruitment coordination and contract/admin processing.
• Support Finance with basic invoicing and document management.
• Coordinate facilities needs, space planning, and office logistics.
• Backup for shipping, hardware production, and meeting logistics.

Skills

Organizational skills

Communication skills

Confidentiality

Tech savvy / MS Office

Cross-functional collaboration

Adaptability

Ability to learn quickly

Detail-oriented

Education

Bachelor’s degree

Tools

Microsoft Office

Workday (HRIS)

Job description

We’re committed to bringing passion and customer focus to the business.

Summary

We are looking for an organized, adaptable, and people-oriented Finance & HR Assistant to provide operational support across two critical functions at DI. This role sits at the intersection of people operations, finance administration, and workplace coordination — making it ideal for someone who thrives on variety, takes pride in getting the details right, and genuinely enjoys supporting others.

This is a hybrid position based in Colchester, VT. The expectation is a minimum of two days per week onsite, with flexibility to be in the office up to five days per week as work needs require.

Essential Functions and Responsibilities:

HR Operations & Employee Support

• Maintain and organize employee files — both physical and online — in compliance with applicable regulations and company standards, ensuring records are current, complete, and audit-ready.
• Maintain and organize HR SharePoint content, including employee-facing resources, templates, forms, process documentation, and internal HR materials, to ensure information is accurate, current, accessible, and aligned with established content standards.
• Support recruitment coordination, including background check coordination, candidate travel, and related documentation.
• Support HR contract review and process administration by tracking approval status, maintaining contract-related documentation, and ensuring completed agreements are stored appropriately.
• Complete employment and wage verifications in accordance with company policy, ensuring timely responses and appropriate documentation.

Finance Backup Support

• Provide administrative support to the Finance team, including invoice mailing and document management.

Facilities Coordination

• Serve as a day-to-day point of contact for facilities-related needs, including coordinating maintenance requests, managing vendor relationships, and ensuring common areas are functional and well-maintained
• Support space planning and office logistics for in-person meetings and events
• Manage office supply inventory and procurement

Shipping & Hardware Production Support

• Provide backup support to DI’s hardware production and shipping team
• Ensure accuracy and timeliness of shipments, coordinating with carriers and internal stakeholders

Meeting & Administrative Coordination

• Coordinate scheduling and logistics for executive meetings, events, and cross-functional sessions owned by HR.
• Prepare agendas and track follow-up actions as needed
• Handle incoming mail in the VT office, receive packages/inventory, and route inquiries to the appropriate teams

Requirements

Knowledge, Skills, and Abilities:

• Strong organizational skills and an ability to manage competing priorities with accuracy and follow-through
• Comfort working across functions — you enjoy knowing a little bit about a lot
• Technically adept. Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams); experience with an HRIS such as Workday is a plus
• Excited about using AI to make your job more efficient
• Exceptional ability to maintain confidentiality — this role regularly handles sensitive employee, payroll, and financial information, and discretion is non-negotiable
• A collaborative, service-oriented approach — you take pride in making things easy for the people around you
• Strong written and verbal communication skills
• Possesses a strong aptitude for technology with the ability to quickly master and integrate tools relevant to the role
• Must comply with and pass initial background check and drug screening, as well as subsequent background checks, drug screenings, and vaccine requirements as required by customer contracts
• Ability to follow DI’s policies, procedures, and system usage practices
• Must have unrestricted work authorization in the United States
• Willingness to be physically present in the Colchester office a minimum of two days per week, and more as needed
• Available for up to 10% travel as needed

Education and/or Experience

Bachelor’s degree and 2+ years of experience in an administrative, HR, finance, or operations support role, or a related field and 5+ years of relevant work experience.

Physical Requirements/Working Conditions:

While performing duties of this job, the employee is predominantly functioning in a sedentary light office position with a high frequency of keyboarding and computer use.

Preferred skills and experience:

• Experience supporting administrative, HR, finance, or operations functions.
• Experience with an HRIS such as Workday.
• Interest in using AI and other technology tools to improve efficiency.

Supervision Level

This person reports directly to the VP of Finance.

Compensation & Benefits

• Hourly Rate Range: $29.40-33.00. Compensation will be determined based on education, experience, knowledge, skills, and abilities, as well as internal equity and market data.
• Bonus:Full-time, non-sales employees are eligible for DI’s annual bonus plan, which takes into account individual, group, and corporate performance.
• Benefits:DI offers a competitive benefits package including medical, dental, vision, basic life insurance, paid holidays, paid time off, and a 401(k) matching plan.

If you like working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.