Finance & HR Administrator — Chemistry Programs

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 56,000 - 68,000; Full time

Job summary

University of Pennsylvania in Philadelphia invites applications for a Business Administrator B in the Chemistry Business Office. The SAS Finance team supports the School's mission by managing transactions, payroll, grants, and financial reporting.

The successful candidate will review financial activities, handle HR/payroll tasks, and collaborate across departments to ensure compliant, accurate financial operations. A Bachelor’s degree plus 2–3 years experience is required.

Qualifications

• Bachelor's Degree required plus 2-3 years' related experience or equivalent combination of education and work experience.
• Excellent critical thinking, analytical, verbal and written communication is required.
• Advanced proficiency in Microsoft Excel, Adobe applications and able to quickly learn new software applications.

Responsibilities

• Review and approve all transactions related to the RBO’s financial activities.
• Procurement (Ben Financials), reimbursements (Concur), payment requests (Penn Marketplace), Service Provider Classification requests, Procards, journal entries, and contract invoicing.
• Manage, process and ensure the timely completion of a wide-range of HR and payroll activities.
• Weekly payroll and one-time payments in Workday, run reports, create job requisitions and complete onboarding for new hires.
• Provide backup to Graduate Student Funding process and monthly payroll.
• Identify, address, and remedy Financial and HR-related issues, focusing on compliance and client satisfaction.
• Financial analysis including account reconciliation and preparing reviews for Faculty and Dept/Program/Centers.
• Assist in grants management and budget journals administration.
• Monitor expenses and run financial reports; participate in School-wide and University initiatives.

Skills

Critical thinking

Analytical skills

Verbal communication

Written communication

Education

Bachelor's Degree + 2-3 years experience

Tools

BEN Financials

Business Objects

Concur

Workday

Job description

University of Pennsylvania in Philadelphia invites applications for a Business Administrator B in the Chemistry Business Office. The SAS Finance team supports the School's mission by managing transactions, payroll, grants, and financial reporting.

The successful candidate will review financial activities, handle HR/payroll tasks, and collaborate across departments to ensure compliant, accurate financial operations. A Bachelor’s degree plus 2–3 years experience is required.