Finance & Grants Specialist: Payroll, Compliance & Admin

All original content is; Washington; Hybride; USD 33 000 - 43 000; Plein temps

Résumé du poste

Palouse Conservation District is seeking a Finance and Administration Specialist to support the Finance and Administration Manager in coordinating financial and grant reporting operations. Responsibilities include payroll processing, tax reporting, accounts payable, reimbursements, 1099 reporting, and grant payment preparation.

Funding is contingent on grant availability; permanence depends on continued funding.

Qualifications

• Experience processing payroll and payroll tax reporting.
• Experience processing accounts payable and employee reimbursements.
• Strong Excel and Word skills; proficient in financial systems.
• Effective verbal and written communication.
• Valid, unrestricted driver's license.

Responsabilités

• Process bi-weekly payroll and payroll tax deposits.
• Enter and process accounts payable, reimbursements, and credit card transactions.
• Prepare annual 1099 reporting.
• Assist with monthly and quarterly grant payments for Federal, State, and Local grants.
• Collaborate with program managers for recruitments and onboarding.

Connaissances

Payroll processing

Written and verbal communication

Financial accuracy

Microsoft Word and Excel

Formation

Bachelor's degree in Business, Accounting, Public Administration or closely related field

Associate's degree in Business, Accounting, Public Administration and 2-years of related experience

Outils

Springbrook Express/BIAS

QuickBooks

Publisher

Microsoft PowerPoint

Smartsheet

Access

Excel

Description du poste

The primary focus of the Finance and Administration Specialist is to support the Finance and Administration Manager with ensuring timely and efficient coordination of the financial and grant reporting operations of the Palouse Conservation District office. The Finance and Administration Specialist will be responsible for processing bi-weekly payroll, submitting payroll tax deposit payments, preparing Federal and State quarterly and annual payroll tax reports and W2s; entering and processing all accounts payable, employee reimbursement requests and credit card transactions; preparation of annual 1099 reporting; collaborating with program managers for recruitments and onboarding; and assisting with the preparation of monthly and quarterly grant payment requests for Federal, State, and Local grant contracts.

Funding for this position is subject to availability of federal, state and local government grants and contracts. Permanence of the job is dependent upon continued grant funding.

Required Qualifications
• Bachelor’s degree in Business, Accounting, Public Administration or closely related field; OR Associate’s degree in Business, Accounting, Public Administration and 2-years of related experience.
• Two (2) years of progressive responsibility in accounting or full-charge bookkeeping, personnel management or supervision, agency administration or similar work.
• Experience processing payroll, payroll tax reporting, and processing accounts payables..
• Intermediate to advanced skills in Microsoft Word and Excel.
• Ability to communicate effectively both verbally and in writing.
• Valid, unrestricted driver’s license
Preferred Qualifications
• Five (5) years of progressive responsibility in accounting or full-charge bookkeeping, personnel management or supervision; agency administration or similar work.
• Previous experience with Federal and State of WA grant reporting and payment requests.
• Experience with Springbrook Express/BIAS, Payroll Administration, QuickBooks, Publisher, Microsoft PowerPoint, Smartsheet, and Access.

Compensation

FTE: Full Time (40 hours/week)
Compensation: Grade 7 | $24.26 – $31.54/hour (depending on experience)
Position Type: Regular (Benefit Eligible)

Please be prepared to submit a letter of interest and a resume by Friday, August 21, 2026. Applications that do not include both a letter of interest and resume will not be considered. Palouse Conservation District is an equal opportunity employer.

Position Description

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