Finance & Grants Administrator — Workday & Budget Expert

ULSA University of Louisville; United States; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

The University of Louisville is seeking a Business Unit Administrator III in the Business Office of the Division of Student Affairs. This full-time role coordinates departmental finances, prepares budgets, and supports HR/payroll activities using Workday and BA4.

The position requires leadership in a busy financial team and collaboration across finance, grants, and sponsor programs at Belknap Campus. Occasional travel may be required.

Qualifications

• Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience.
• Strong knowledge of budgeting, financial reporting, and procurement processes.

Responsibilities

• Prepares monthly worktag reconciliations in BA, adhering to university deadlines and policies.
• Oversees department purchasing activities including procard/travel card transactions and journal vouchers.
• Manages Workday Financials activities such as travel/expense requests, payment requests, and requisitions.
• Prepares departmental budgets for review and approval by business team leadership.
• Monitors revenue and expense actuals for budget adherence and generates variance reports.
• Supports grants management, salary tracking, and HR/payroll activities in collaboration with HR team.
• Provides training to staff on university finances and Workday processes.
• Participates in department/division meetings and acts as backup for administrative staff.

Skills

Budgeting

Financial reconciliation

Communication skills

Education

Bachelor's degree in a related field

Tools

Workday HR/Finance

BA4

Job description

The University of Louisville is seeking a Business Unit Administrator III in the Business Office of the Division of Student Affairs. This full-time role coordinates departmental finances, prepares budgets, and supports HR/payroll activities using Workday and BA4.

The position requires leadership in a busy financial team and collaboration across finance, grants, and sponsor programs at Belknap Campus. Occasional travel may be required.