Finance & Grant Specialist – MI-SBDC (Temporary Hourly)

Grand Valley State University; United States; On-site; USD 28,000 - 55,000; Part time

Job summary

Grand Valley State University is seeking a part-time adjunct to support the Director of Finance & Grants with financial reporting, grant application coordination, contract coordination, procurement, and invoice processing. The role covers coordination of activities across ten regional offices and supports funds including the Business Accelerator Fund and various state and federal programs.

The successful candidate will have experience with federal/state grants, strong attention to detail, and

Qualifications

• Bachelor’s degree or commensurate experience in finance, grants, or accounting.
• Experience with federal/state grants management and financial reporting.
• Strong communication and documentation skills; detail-oriented.

Responsibilities

• Assist with finance monitoring and reporting for grants and contracts.
• Maintain grant documentation for audits and reconcile monthly grant data.
• Process procurement, purchase orders, and invoice documentation.
• Monitor open purchase orders and track project expenditures for multiple funds.
• Support contract/agreements management and annual financial reviews.
• Coordinate grant activities with regional offices and ensure regulatory compliance.
• Prepare monthly financial reporting forecasts and provide insights for decision making.

Skills

Grants management

Financial reporting

Contract management

Audit coordination

Attention to detail

Communication skills

Team collaboration

Education

Bachelor’s degree or commensurate experience

Tools

WorkDay

Spreadsheet software

Database applications

Job description

Job Summary: This position is a part-time adjunct position, not to exceed 29 hours per week. This position will assist the Director of Finance and Grants with various financial reporting requirements, grant application document coordination, contract coordination & requirement, procurement requirements, invoice review and processing, monitoring multiple grant fund expenditures, and other administrative tasks as needed. This position assists with coordinating grant activities with 10 regional offices and supports projects such as the Business Accelerator Fund, Emerging Technologies Fund, SBA Cooperative Agreement, MEDC Core award, MEDC TECH award, and other federal, state, and project funds as required.

Job Responsibilities:

• Work with MI-SBDC Director of Finance & Grants, to assist with finance monitoring and reporting.
• Maintain organized and accurate grant documentation for internal/external audits.
• Reconcile monthly grant information to the Lead Center’s systems/initiatives.
• Assist with financial processing including purchase order requisitions, invoice processing, and required documentation.
• Monitor open Purchase Orders.
• Track project expenditures; estimate burn down rates for various federal and state grants, gift and program income funds.
• Assist with various state and federal reporting requirements.
• Assist with contracts and agreements, including maintaining files and required documentation.
• Assist with audits (internal and external).
• Assist with year-end close out.
• Work in collaboration with GVSU Finance & Grants Management staff as required.
• Work closely with the Director of Finance & Grants, assist with the annual SBA Cooperative Agreements application and documents requirements.
• Work closely with the Director of Finance & Grants, ensure compliance with federal and state grant requirements in conformance with federal, state, and university requirements including submission of timely (monthly, quarterly, semi-annual, and annual) required reports.
• Ensure effective communication of related responsibilities to Lead Center staff and the regional offices and specialty teams.
• Work closely with the Director of Finance & Grants, assist with the sub-recipient monitoring functions for the SBDC providing support to the annual financial review.
• Support financial/compliance assistance to the regional hosts/service centers as needed and per the Subaward terms, and as requested by the Director of Finance & Grants.
• Provide monthly financial reporting forecasts, and insights for the Director of Finance & Grants to aid decision making.
• Performs other related duties as assigned by the Director of Finance & Grants.

Job Qualifications:

• Federal and/or State grants management experience.
• Ability to work in a fast-paced environment with a collaborative and innovative Leadership Team.
• A minimum of five years of relevant experience in working within the field of business accounting and/or grants and/or finance.
• Experience in developing and delivering management reports.
• Excellent oral and/or written communication skills.
• Strong attention to detail.
• Strong experience in financial management in environments using spreadsheet and database applications.
• Bachelor’s degree and/or commensurate experience.

Preferred Qualifications:

• University-or public accounting finance experience.
• Audit experience.
• Contract management experience.
• Experience using WorkDay.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability.

GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.

See www.gvsu.edu/equalopportunity/.

TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.

At Grand Valley State University, we empower learners in their pursuits, professions, and purpose. The university enriches society through excellent teaching, active scholarship, advancement of equity, and public service. The GVSU community is collaborative, inclusive, self-aware, goal- and growth-oriented. We value connection with fellow Lakers, both student and professional colleagues, and strive to challenge our existing state with innovative strategies.

We are dedicated to student success, and the well-being of our community as a whole.

Read more about our Reach Higher 2025 strategic plan and process.