Finance Generalist, Biomedical Engineering

University of Virginia; Charlottesville (VA); On-site; USD 63,000 - 70,000; Full time

Job summary

The University of Virginia's Department of Biomedical Engineering seeks a Budget and Purchasing Specialist to enter and maintain payroll costing allocations, monitor labor suspense accounts, and process orders for faculty and labs.

This exempt, benefitted position requires a Bachelor's degree and at least 2 years of relevant experience. Compensation ranges from $63,000 to $70,000 per year, with applications via UVA's online portal.

Qualifications

• Education: Bachelor's degree required.
• Experience: 2+ years of relevant professional experience required.

Responsibilities

• Enter, track, and maintain payroll costing allocations and payroll accounting adjustments for Tenure Track and AGF faculty, PRS, lab staff, and office staff.
• Monitor department labor suspense accounts and move charges to appropriate accounts.
• Place and approve orders for department faculty and labs on grant and non-grant accounts.
• Check account balances to ensure funds are available to make requested purchases.
• Process purchase requisitions, purchase orders, travel and expense reports, accounting adjustments, and journal entries following University and Office of Sponsored Programs guidelines.
• Submit supplier invoice requests, reimbursements, and general expense reimbursements.
• Project Budget Specialist and Manager for multiple faculty start-up accounts; duties include setup and management and establishing internal commitment within Anaplan.
• Provide purchasing documentation to offices outside BME as needed.
• Collect all packing slips from labs and other missing documentation for recording/reporting purposes.
• Communicate with vendors on purchasing transactions and troubleshoot orders as needed.
• Prepare monthly reconciliation reports for grants and non-grant accounts each month.
• Collect required documentation and upload it into the Workday system for recording/reporting purposes.
• Provide faculty with summarized account balances monthly.
• Other duties as assigned.

Education

Bachelor's degree

Job description

In the Department of Biomedical Engineering at the University of Virginia, we are discovering new knowledge, designing new technologies and preparing biomedical engineering leaders to solve our world's most pressing challenges. As we succeed in our mission, we disseminate hope to all people.

Duties And Responsibilities Include

• Enter, track, and maintain payroll costing allocations and payroll accounting adjustments for Tenure Track and AGF faculty, PRS, lab staff, and office staff.
• Monitor department labor suspense accounts and move charges to appropriate accounts.
• Place and approve orders for department faculty and labs on grant and non-grant accounts.
• Check account balances to ensure funds are available to make requested purchases.
• Process purchase requisitions, purchase orders, travel and expense reports, accounting adjustments, and journal entries following University and Office of Sponsored Programs guidelines.
• Submit supplier invoice requests, reimbursements, and general expense reimbursements.
• Project Budget Specialist and Manager for multiple faculty start-up accounts; duties include setup and management and establishing internal commitment within Anaplan.
• Provide purchasing documentation to offices outside BME as needed.
• Collect all packing slips from labs and other missing documentation for recording/reporting purposes.
• Communicate with vendors on purchasing transactions and troubleshoot orders as needed.
• Prepare monthly reconciliation reports for grants and non-grant accounts each month.
• Collect required documentation and upload it into the Workday system for recording/reporting purposes.
• Provide faculty with summarized account balances monthly.
• Other duties as assigned.

Compensation: $63,000 - $70,000 per year based on education and experience.

Please apply online, and search for R0085081. Complete an application online with the following documents:

• Resume
• Cover letter

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

This position is not eligible for visa sponsorship now or in the future. This role will be open and posted until filled. This is an exempt-level benefitted position. The University will perform background checks on all hires (if required) prior to employment.

Minimum Requirements

• Education: Bachelor's degree required.
• Experience: 2+ years of relevant professional experience required.
• Licensure: None.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.