Finance Generalist, Biomedical Engineering

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 63,000 - 70,000; Full time

Job summary

The Rector & Visitors of the University of Virginia is seeking a Project Budget Specialist and Manager within the Department of Biomedical Engineering in Charlottesville, VA. The role focuses on payroll costing allocations, budget adjustments, and multi-account management for faculty, staff, and labs.

Requirements include a Bachelor’s degree and 2+ years of relevant experience. Knowledge of Workday and Anaplan is advantageous.

Qualifications

• Bachelor’s degree required.
• 2+ years of relevant professional experience required.

Responsibilities

• Enter, track, and maintain payroll costing allocations and payroll accounting adjustments for Tenure Track and AGF faculty, PRS, lab staff, and office staff.
• Monitor department labor suspense accounts and move charges to appropriate accounts.
• Place and approve orders for department faculty and labs on grant and non‑grant accounts.
• Check account balances to ensure funds are available to make requested purchases.
• Process purchase requisitions, purchase orders, travel and expense reports, accounting adjustments, and journal entries following University and Office of Sponsored Programs guidelines.
• Submit supplier invoice requests, reimbursements, and general expense reimbursements.

Education

Bachelor’s degree

Tools

Workday

Anaplan

Job description

Overview

In the Department of Biomedical Engineering at the University of Virginia, we are discovering new knowledge, designing new technologies and preparing biomedical engineering leaders to solve our world’s most pressing challenges. As we succeed in our mission, we disseminate hope to all people.

Duties and Responsibilities

• Enter, track, and maintain payroll costing allocations and payroll accounting adjustments for Tenure Track and AGF faculty, PRS, lab staff, and office staff.
• Monitor department labor suspense accounts and move charges to appropriate accounts.
• Place and approve orders for department faculty and labs on grant and non‑grant accounts.
• Check account balances to ensure funds are available to make requested purchases.
• Process purchase requisitions, purchase orders, travel and expense reports, accounting adjustments, and journal entries following University and Office of Sponsored Programs guidelines.
• Submit supplier invoice requests, reimbursements, and general expense reimbursements.
• Project Budget Specialist and Manager for multiple faculty start‑up accounts; duties include setup and management and establishing internal commitment within Anaplan.
• Provide purchasing documentation to offices outside BME as needed.
• Collect all packing slips from labs and other missing documentation for recording/reporting purposes.
• Communicate with vendors on purchasing transactions and troubleshoot orders as needed.
• Prepare monthly reconciliation reports for grants and non‑grant accounts each month.
• Collect required documentation and upload it into the Workday system for recording/reporting purposes.
• Provide faculty with summarized account balances monthly.
• Other duties as assigned.

Compensation

$63,000 – $70,000 per year based on education and experience.

Application Process

Online applications are required. Search for R0085081 and submit your resume and cover letter. All documents should be uploaded into the resume submission field. Applications missing required documents will not receive full consideration. This position is not eligible for visa sponsorship now or in the future.

Minimum Requirements

Education: Bachelor’s degree required.

Experience: 2+ years of relevant professional experience required.

Licensure: None.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Equal Opportunity Statement

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.