Finance Director and Comptroller

Philadelphia Bar Association; Philadelphia (Philadelphia County); On-site; USD 120,000 - 180,000; Full time

Job summary

National Asian Pacific American Bar Association seeks a Finance Director to lead accounting for multiple affiliated organizations and drive budgeting, forecasting, and financial reporting. This exempt, full-time role partners with the Executive Director and a small Finance Department to ensure strong internal controls and timely closes.

The position oversees cash flow, investments, and intercompany accounting, coordinating audits and tax filings while providing strategic financial analysis to

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a closely related field.
• 12-15 years of significant progressively responsible experience in accounting and financial management in nonprofit setting.
• Strong knowledge of general-ledger accounting, reconciliations, internal controls, budgeting, and financial analysis.

Responsibilities

• Performs annual budgeting and forecasting processes.
• Develop cash-flow projections and monitor short- and long-term liquidity.
• Monitor investments, reserves, and other financial assets.
• Prepare financial analyses, projections, and recommendations for the Executive Director.
• Identify significant budget variances, financial trends, unusual transactions, and emerging financial risks.
• Perform monthly and annual closing processes across the supported organizations.
• Prepare accurate and timely financial statements, management reports, and supporting analyses.
• Review payroll reconciliations, payroll-related journal entries, and payroll liability accounts.
• Serve as the principal Finance Department contact for external auditors, tax preparers, banks, investment advisors, and other financial service providers.
• Coordinate and prepare annual audits and other financial-statement engagements across the supported organizations.

Skills

Microsoft Excel

Education

Bachelor’s degree in accounting, finance, business administration, or a closely related field

Tools

Accounting systems

Job description

This full-time, exempt finance leadership role serves as the hands-on accounting leader for multiple affiliated organizations and reports to the Executive Director. It combines financial planning, complex accounting, reporting, audit coordination, internal-control oversight, and supervision within a three-person Finance Department.

This individual manages financial operations and reporting for the Philadelphia Bar Association, the Philadelphia Homeless Advocacy Project (HAP), Philadelphia VIP, and Friends of Philadelphia VIP. The position also provides financial reporting for the Association’s Sections and Divisions and supports contracted financial services provided to affiliated organizations.

Core responsibilities include annual budgeting and forecasting, cashflow and liquidity monitoring, investment and reserve oversight, monthly and annual closes, financial-statement preparation, reconciliations, complex journal entries, intercompany accounting, payroll accounting, and financial analysis.

The Finance Director serves as the primary contact for auditors, tax preparers, banks, investment advisors, and other providers; coordinates audits and tax filings; reviews audit adjustments; communicates findings; and designs and monitors controls covering segregation of duties, payment authorization, system access, independent reviews, and continuity procedures.

Essential Duties and Responsibilities

• Performs the annual budgeting and forecasting processes
• Develop cash-flow projections and monitor short- and long-term liquidity.
• Monitor investments, reserves, and other financial assets.
• Prepare financial analyses, projections, and recommendations for the Executive Director
• Identify significant budget variances, financial trends, unusual transactions, and emerging financial risks.
• Perform the monthly and annual closing processes across the supported organizations.
• Prepare accurate and timely financial statements, management reports, and supporting analyses.
• Review payroll reconciliations, payroll-related journal entries, and payroll liability accounts.
• Serve as the principal Finance Department contact for external auditors, tax preparers, banks, investment advisors, and other financial service providers.
• Coordinate and prepare annual audits and other financial-statement engagements across the supported organizations.

Minimum Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a closely related field.
• 12-15 years of significant progressively responsible experience in accounting and financial management in non-profit setting.
• Demonstrated experience managing monthly and annual closing processes.
• Experience preparing financial statements and coordinating external audits.
• Strong knowledge of general-ledger accounting, reconciliations, internal controls, budgeting, and financial analysis.
• Experience supervising accounting staff and reviewing detailed accounting work.
• Advanced proficiency with accounting systems and Microsoft Excel.
• Ability to communicate financial information clearly to executive leaders, governing bodies, program leaders, and nonfinancial stakeholders.

Preferred Qualifications

• Certified Public Accountant or master’s degree in accounting,
• Experience in a nonprofit, membership association, professional association, or multi-entity environment.
• Knowledge of nonprofit accounting, including net-asset classifications, restricted funds, functional expense allocations, deferred membership or program revenue, and Form 990 reporting.
• Experience supporting multiple audits, tax filings, and affiliated entities.
• Experience working with finance, audit, investment, or governing committees.