Finance Department Admin — Remote Budget & Scheduling

University of Wisconsin Colleges; La Crosse (WI); Hybrid; USD 20,457 - 29,136; Full time

Job summary

University of Wisconsin-La Crosse seeks an Academic Department Associate to provide administrative support to the Finance department. The ADA independently manages office operations, budgets, scheduling, and student workers, ensuring smooth day-to-day activities and effective service to faculty, staff, and students.

Reporting to the Chair of Finance, you will coordinate budgets, travel, and procurement, assist with curriculum logistics, and help orient new faculty and staff.

Qualifications

• Minimum of high school diploma and administrative support experience.
• Experience with Microsoft Office Suite, email, and electronic calendars.
• Bookkeeping experience, especially pertaining to budget, travel, and procurement records.
• Strong communication, organizational, and time management skills.

Responsibilities

• Represent and act as the first point of contact for the Finance department.
• Serve as a resource for faculty, staff, and students regarding university rules, regulations, policies, forms, and procedures.
• Manage the departmental office, including processing mail and ordering supplies.
• Coordinate meetings, lectures, interview candidates, workshops, and department events.
• Assist faculty with service obligations related to teaching and scholarship.
• Assist with budget information collection for departmental reports and for Promotion, Retention and Tenure committees.

Skills

Administrative support

Microsoft Office

Communication

Time management

Education

High school diploma

Associate degree or professional certification

Tools

Office 365

Job description

University of Wisconsin-La Crosse seeks an Academic Department Associate to provide administrative support to the Finance department. The ADA independently manages office operations, budgets, scheduling, and student workers, ensuring smooth day-to-day activities and effective service to faculty, staff, and students.

Reporting to the Chair of Finance, you will coordinate budgets, travel, and procurement, assist with curriculum logistics, and help orient new faculty and staff.