Finance Department Accounting Purchasing Administrative Asst

Kids for the Future; South Basehor (KS); On-site; USD 56,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Retirement Plan

Paid Time Off

Job summary

Sisters of Charity of Leavenworth seeks an Accounting Administrative Assistant to support the Finance Office. You will assist with accounting tasks, purchasing, and administrative duties while ensuring confidentiality and accuracy.

The role requires a 4-year degree and offers a full-time, non-exempt schedule in-office in Leavenworth, Kansas. Prior experience with accounting software is a plus.

Qualifications

• Bachelor’s degree in accounting or finance required.
• Minimum of three (3) years of relevant accounting experience.
• Knowledge of GAAP and financial reporting principles.
• Experience taking board meeting minutes.

Responsibilities

• Provide intermediate-level accounting and secretarial support for the Community Treasurer and finance department.
• Assist with month-end and year-end closing activities.
• Backup for accounts payable and accounts receivable.
• Prepare journal entries and maintain financial records.
• Coordinate with committees and prepare meeting minutes and agendas.

Skills

Communication skills

Microsoft Office

Bookkeeping

Excel

Education

Bachelor’s degree in accounting or finance

Tools

QuickBooks

Acumatica

Job description

• Location 4200 S 4th St,Leavenworth, KS, 66048,United States
• Base Pay $28.85 / Hour
• Job Category Administrative Support Workers
• Employee Type FT Non-Exempt
• Required Degree 4 Year Degree
• Manage Others No

Description

Job Title: Finance Department Accounting / Purchasing Administrative Assistant
Department: Finance Office
Reports to: Community Director
Job Status: Full-Time / Non-Exempt / Hourly

About Sisters of Charity of Leavenworth:

Impelled by the love of Christ, the Sisters of Charity of Leavenworth (SCL), a Roman Catholic congregation of women religious, offer every loving service in our power to meet the critical needs of God’s people.Established in 1858 in Kansas, the Sisters of Charity live our mission in the spirit of our founders:St. Vincent de Paul, Louise de Marillac, and Mother Xavier Ross.The Sisters, as Gospel-centered women, share a tradition of responding to the needs of the time, ministering to the vulnerable and marginalized, andcaringforthefragileEarth.Weshareourmissioninpartnershipand collaboration with those committed to working for peace and justice.

Benefits & Perks:

We are committed to supporting our employees' health, financial well-being, and work-life balance through a comprehensive benefits package, which may include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Generous Paid Time Off (PTO)
• Paid Holidays including your Birthday
• E mployee Assistance Programs
• Professional Development Opportunities
• Life and Disability Insurance
• Wellness and Employee Recognition Programs

Position Summary:

Enhance the Finance Office effectiveness by providing information management and accounting support consistent with the SCL mission while conducting accounting tasks and organizing administrative duties. Provides support for the Purchasing office. Provide back up for Accounts Payable and Account Receivable when needed.

Essential Duties and Responsibilities:

• Provides intermediate-level, essential accounting and secretarial support for the Community Treasurer and finance department.
• Provides accounting support by assisting with routine financial tasks that include:
  • Audit preparation & compliance documentation Treasurer and Assistant work on Audit
  • Month end and year end closing activities
  • Backup for accounts payable functions
  • Prepares and makes journal entries accurately and timely
  • Utilizes accounting software to maintain and update financial records
• Maintains strict confidentiality and safeguards sensitive information in all aspects of operations.
• Maintainspetty cash withaccuraterecordkeeping andreceipts.
• Sets up meetings for Committees, Board & Advisory Investment committee; both virtual and in-person meetings.
• Under Treasurer’s supervision, preparesand distributesagendasforSCLBoard and Advisory Investment Committee, and other meetings which include:
  • Accurately records and prepares meeting minutes
  • Documents meeting discussions and action items clearly and concisely
  • Prepares and maintains detailed meeting minutes in a timely manner
• Coordinates with Transportation for distribution of car insurance, upkeep of files for owned vehicles, and tax exemption for Community owned vehicles and property.
• Works with co-workers to maintain and prepares the Sisters personal incometaxfiles inpreparationfor TaxConsultanttofile taxes.
• Opens, date stamps and distributes mail.
• Contact the Tax Consultant to set up the meetings.
• Prepare report s, memo s, letter s, andother document s asneeded.
• Organizes files in storage room maintaining documents according to document retention policy.
• An swe rs CommunityTreasurer' s telephone inher absenceor if she is with someo ne.
• Assist Purchasing Administrator with tasks, including but not limited to:
  • Unpacks supplies and delivers to appropriate departments
  • Maintains supply stock and organization of stock areas
  • Label nutritional supplies as directed by Purchasing Administrator
  • Additional duties as assigned
• Performsassignedadditionaljob-related dutiesandresponsibilities as needed.

Position Qualifications:

• Bachelor’s degree in accounting or finance.
• Minimum of three (3) years of relevant accounting experience.
• Knowledge of GAAP and financial reporting principles.
• Understanding of accounting principles and bookkeeping.
• Experience taking board meeting minutes.
• Experience in performing administrative andclerical dutie s preferred.
• Proficient in Microsoft Windows, Microsoft Office Suite, including Word , and Excel.
• Experience with QuickBooks preferred.
• Experience with Acumatica accounting software a plus.
• Strong organizational skills with the ability to organize and priorit i ze work tomeetdeadline s.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work flexible hours as needed.
• Strong verbal and written communication skills are required.
• Excellent organizational and problem-solving skills.
• Strong attention to detail.
• Ability to work independently with minimal supervision.

Physical Requirements:

• Ability to perform primarily sedentary work, including sitting and typing for extended periods of time.
• Able to lift, carry, push, and pull up to 25 pounds.
• Sto oops and bends when using files.
• Finger dexterity and eye-hand coordination are necessary in operating a personal computer.
• It requires concentrated visual attention, which must be maintained for sustained periods. Good vision and hearing acuity are required to record data and answer calls.
• Works in a clean, well-lighted, heated, and ventilated office.
• Deliveries can be dirty; stock rooms are not climate controlled.
• This position is an in-office engagement. You will collaborate with a supportive team that values innovation and growth.

This summary outlines the primary responsibilities and qualifications for the role but does not encompass all duties. Additional tasks may be assigned as needed to meet organizational objectives.

The Sisters of Charity of Leavenworth is an equal opportunity employer. We provide employment opportunities to all qualified persons without regard to race, color, sex, sexual orientation, gender identity, age, national origin, ancestry, marital status, disability, pregnancy, veteran status, or any other protected category, except as allowed by law for positions where religious affiliation is a bona fide occupational qualification. This policy applies to recruiting, hiring, promotions, compensation, benefits, termination, and all other terms and conditions of employment. We are committed to building a diverse and inclusive team and welcome applications from individuals of all backgrounds and experiences.