Finance Coordinator

ProPublica; New York (NY); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Benefits

Job summary

ProPublica, an independent nonprofit newsroom, is seeking a Finance Coordinator for its New York City headquarters. The role supports accounts payable, payroll data entry, expense reimbursements and corporate card reporting within a growing $65M operating budget.

You will be the primary staff and vendor contact for finance systems, coordinating with HR on payroll and new hires while reporting to the payroll and accounting manager. Remote work is not available.

Qualifications

• Three+ years direct customer-facing experience with computer-based systems.
• Ability to balance responsive service with accurate administrative work.
• Ability to learn and execute detailed financial procedures.

Responsibilities

• Process accounts payable: categorize invoices, PO matching, vendor relations.
• Compile semi-monthly payroll data and enter pay data in HRIS.
• Assist with expense reimbursements and corporate card reporting.
• Prepare journal entries and reconcile accounts under supervision.
• Handle deposits and electronic banking transactions.
• Maintain accurate records for AP and payroll for compliance.
• Assist during close, audits, and payroll tax filing support.
• Provide onboarding for new finance staff on AP/payroll systems.

Skills

Customer service

Accounting systems

Payroll data entry

Vendor relations

Attention to detail

Communication skills

Independent and collaborative

Tools

HRIS/Payroll system

Job description

ProPublica is an independent, nonprofit newsroom that produces investigative journalism in the public interest.

ProPublica is seeking candidates with strong organizational skills, attention to detail and a customer service mindset to join the New York City headquarters as a finance coordinator.

This full-time position will be part of a five-person accounting and finance team responsible for a growing annual operating budget of more than $65 million. The finance coordinator is responsible for supporting, coordinating and processing accounts payable activities, payroll data entry, employee expense reimbursements, corporate credit card reporting and electronic banking transactions.

This role serves as a key point of contact for all staff and vendors for successfully navigating and using a constellation of finance systems, and coordinates closely with human resources on payroll processing, including new hires, terminations and compensation changes. This role will report to the payroll and accounting manager.

Qualifications:

• Minimum three years experience working directly with customers while using computer-based systems and tools to conduct business such as accounting systems, POS systems, payment platforms, inventory systems or other software used to support daily operations.
• Demonstrated ability to balance responsive, professional service to staff and vendors with accurate, detail-oriented administrative work; comfortable switching between responding to people and focused computer-based tasks while maintaining organization, accuracy and follow-through.
• Ability to learn and accurately execute detailed procedures for processing different types of financial transactions — invoices, payroll, expense reports and banking activities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Ability to handle sensitive information and maintain a high degree of integrity and discretion in a confidential environment.

Responsibilities will include, but are not limited to:

• Processing accounts payable, including categorizing and entering invoices, matching invoices to purchase orders and receipts, supporting vendor relationships, and maintaining and organizing finance files.
• Organizing and compiling semimonthly payroll data and entering pay data into the human resources information system for processing. Coordinating with HR on personnel changes, new hires and terminations as they relate to the proper processing of payroll.
• Providing support and troubleshooting assistance to staff submitting expense reports through the automated reimbursement system.
• Preparing journal entries and performing account reconciliations under manager oversight.
• Processing deposits and electronic banking transactions.
• Maintaining organized and accurate records for accounts payable and payroll transactions according to retention and compliance requirements.
• Supporting team members with ad hoc finance functions during compliance periods, quarterly/year-end close and audit.
• Compiling data and supporting payroll tax compliance activities, including W-2/1099 preparation support and quarterly payroll tax filing support.
• Running AP aging reports and flagging invoices due for payment.
• Developing and maintaining process documentation for AP and payroll procedures to support training and consistency.
• Training and onboarding new finance staff on AP and payroll systems and processes, including developing training curriculum and materials.
• Ad hoc projects as assigned.

This role is full time and includes benefits . It is based at ProPublica’s headquarters in New York and requires at least two days of in-office work weekly that may increase as work demands require. We are not open to remote candidates. Applicants must be eligible to work in the U.S.

This job is covered under the terms of a collective bargaining agreement with The NewsGuild of New York, Local 31003, CWA, AFL-CIO.

The expected salary range for this position is $75,000 to $80,000.

This is a good-faith estimate of what we expect to pay for this position. The final salary figure will take into account a person’s experience, accomplishment and location. ProPublica is committed to paying its staff equitably, and these ranges should not be considered career salary limits or caps.

We will begin reviewing applications as we receive them, but we will continue to consider candidates as long as the posting remains live on our site.

We know there are great candidates who may not fit into what we’ve described above or who have important skills we haven’t thought of. If that’s you, don’t hesitate to apply and tell us about yourself.

We are dedicated to improving our newsroom, in part by better reflecting the people we cover. (Here is a breakdown of our staff .) We are committed to diversity and building an inclusive environment for people of all backgrounds and ages. And we are taking steps to meet that commitment . We especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ+ people and people with disabilities. We are an equal opportunity employer and prohibit discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age or any other status protected under applicable law.

Additional Information 2025

We are committed to diversity and building an inclusive environment for people of all backgrounds and ages, and we’re taking steps to meet that commitment. We especially encourage members of traditionally underrepresented communities to apply, including women and people of color. The following questions are part of our efforts to ensure that we have attracted a diverse pool of candidates. We are an equal opportunity employer and prohibit discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, or any other status protected under applicable law. It's also completely fine to indicate that you do not wish to answer these questions, and it will in no way affect your chances of getting hired.