Finance Coordinator

Medical Packaging Inc.; New Jersey; Hybrid; USD 60,000 - 75,000; Full time

Job summary

Medical Packaging Inc. in Flemington, NJ is seeking a Finance Coordinator who reports to the CFO. The role focuses on accounts payable and processing expense reports, with standard hours 8 hours per day, Monday to Friday, and on-site work.

You will input invoices into Business Central, reconcile monthly statements, assist with month-end close, and liaise with vendors. Strong organizational skills and 5 years of related experience are required; proficiency in Microsoft Office and ERP systems is

Qualifications

• Associate degree preferred; 2-3 years of office administration experience required.
• Proficient with Microsoft Office Suite (Excel, Word, PowerPoint) or related software.
• Experience with an ERP system is a plus.
• Must be reliable and trustworthy; strong organizational skills.

Responsibilities

• Process accounts payable and expense reports.
• Input invoices into Business Central and facilitate vendor payments.
• Reconcile monthly statements and month-end accruals.
• Correspond with vendors and colleagues related to accounts payable.
• Organize on-site luncheons and assist with board meetings and trainings.
• Other duties as assigned.

Skills

Microsoft Office

ERP experience

Attention to detail

Confidential records

Organizational skills

Reliability

5 years experience

Education

Associate degree preferred

Tools

Microsoft Business Central

ERP systems

Job description

Description

ABOUT MPI

Medical Packaging Inc., LLC (MPI) was established in 1971 and has grown to become one of the world’s leading unit dose pharmaceutical packaging companies. We proudly produce high-quality pharmacy packaging equipment, MPI-certified consumable materials, and our exclusive Pak-EDGE™ UD Barcode Labeling Software. Headquartered in Flemington, New Jersey, MPI serves customers throughout North America, Latin and South America, Europe, the Middle East, and in emerging markets internationally. MPI’s mission is to be the premier manufacturer of pharmacy packaging solutions that contribute to saving patients’ lives while increasing efficiency and profitability for all customers.

SUMMARY OF THE ROLE:

The Finance Coordinator reports to the Chief Financial Officer. Primary responsibilities are accounts payable and processing expense reports. This position is non-exempt with core work hours of 8 hours per day, Monday – Friday, and requires the individual to work on site in Flemington, NJ.

RESPONSIBILITIES OF THE ROLE:

Accounts Payable

Invoices

• Check PO status for invoices with PO's.
• Obtain approvals for any invoices that are needed.
• Input invoices into Business Central.
• Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Make vendor payment by check, EFT and vendor websites and upload to FFB.
• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue stop-payment orders as needed.
• Assist with accounting records and ledgers by reconciling monthly statements and transactions.
• Complete end of month AP accruals.
• Correspond with vendors and colleagues related to Accounts Payable.
• Perform month end reports including Accrued Receipts report.

Banking FFB / EZ business FFB Credit Cards - Employee Credit Cards

• Receive and verify expense reports using Concur. Reconciles expense and other financial reports with account balances and other office records.
• Download statement EZ Business (credit cards) and process monthly.
• FFB download daily disbursement report and process in BC.
• Assist in account reconciliation and month end close procedures.

Other Duties

• Organize all luncheon events.
• Assist with board meetings /trainings on site.
• Head of Party Committee - planning picnic and holiday parties.
• Other duties as assigned.

Requirements

Skills, Experience and Requirements

• Must be reliable and trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must have 5 years of related experience.
• Must have experience working in accounting software system(s).
• Microsoft Business Central experience is required.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

EDUCATION AND EXPERIENCE:

• Associate’s degree preferred.
• 2-3 years of office administration experience required.
• Proficient with Microsoft Office Suite (Excel, Word, PowerPoint) or related software.
• Experience working with an ERP system is a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is required to talk and hear. This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

ADDITIONAL INFORMATION

• FLSA Status: Non-Exempt
• Job Type: Full-Time
• Work Hours: Monday – Friday; 8:30am – 4:30pm
• Work Location: On Site

WHAT WE OFFER:

• Competitive compensation package that includes bonus potential
• Medical, dental and vision benefits
• Life and long-term disability benefits
• Accident and critical illness benefits
• 401(k) Retirement Plan with company match
• Employee Assistance Program
• Educational Assistance
• Paid Time Off
• Paid Company Holidays

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Medical Packaging Inc., LLC (MPI) is committed to being an Equal Opportunity Employer, providing a drug-free workplace, and complying with ADA regulations as applicable. Qualified applicants will receive consideration for employment without regard to race, color, ethnicity/national origin, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, age, disability, genetic information, military status, or any other characteristic or status protected by federal, state, or local law.