Finance Coordinator

Wesley Glen Ministries, Inc.; Macon, Northern (GA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Wesley Glen Ministries, Inc. is seeking a Finance Coordinator to manage day-to-day accounting, maintain records, assist with reporting, and ensure compliance with policies.

The role serves as the primary operational accounting resource and collaborates with the Senior Director of Finance. Responsibilities include processing vendor invoices, bank and credit card reconciliations, preparing journal entries, month-end close, and supporting audits.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field is required.
• Bachelor's degree is preferred.
• 3–5 years of accounting experience, nonprofit experience preferred.
• Ability to maintain accurate financial records and manage multiple priorities.
• Strong organizational and time management skills.
• Effective written and verbal communication.
• Confidentiality and professional judgment.

Responsibilities

• Review and process vendor invoices
• Coordinate BILL.com payment workflows and approvals
• Maintain vendor records and W-9 documentation
• Respond to vendor inquiries timely
• Assist with 1099 preparation
• Perform bank reconciliations and investigate discrepancies
• Prepare journal entries and assist with month-end close
• Support budget monitoring and variance analysis
• Assist with audit preparation and provide documentation
• Train and guide the Financial Assistant
• Coordinate with the Financial Assistant to ensure timely completion of routine finance activities

Skills

Accounting

Attention to detail

Time management

Communication skills

Problem-solving

Team collaboration

Confidentiality

Independent work

Education

Associate degree in Accounting/Finance/Business

Bachelor's degree preferred

Job description

The Finance Coordinator supports the financial operations of Wesley Glen Ministries by managing day-to-day accounting activities, maintaining accurate financial records, assisting with financial reporting, and ensuring compliance with organizational policies and procedures. This position serves as the primary operational accounting resource and works closely with the Senior Director of Finance.

Key Responsibilities

• Review and process vendor invoices
• Coordinate BILL.com payment workflows and ensure invoices are routed for appropriate approval
• Maintain accurate vendor records and W-9 documentation
• Respond to and resolve vendor inquiries in a timely and professional manner
• Assist with 1099 preparation and related documentation

Accounting Functions

• Perform bank reconciliations and investigate discrepancies
• Perform credit card reconciliations and maintain supporting documentation
• Prepare and record journal entries as needed
• Assist with month-end and year-end closing activities
• Prepare financial schedules and supporting documentation
• Support budget monitoring and identify variances or items requiring follow-up
• Assist with audit preparation and provide requested financial documentation
• Maintain organized and accurate financial records in accordance with organizational policies and procedures

Team Support

• Assist in training and providing day-to-day guidance to the Financial Assistant
• Coordinate with the Financial Assistant to ensure timely completion of routine finance activities
• Support process improvements that increase accuracy, efficiency, and internal controls within the Finance Department
• Perform other finance-related duties as assigned by the Senior Director of Finance

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field required
• Bachelor's degree preferred
• Minimum of 3-5 years of accounting experience
• Nonprofit accounting experience preferred
• Demonstrated ability to maintain accurate financial records and manage multiple priorities
• Accuracy and attention to detail
• Confidentiality and professional judgment
• Organization and time management
• Effective written and verbal communication
• Problem-solving and analytical skills
• Ability to work collaboratively and independently