Finance Coordinator

Wesley Glen Ministries; Idlewood (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Wesley Glen Ministries is seeking a Finance Coordinator to manage day-to-day accounting activities, maintain accurate records, and support financial reporting in line with organizational policies.

This role is the primary operational accounting resource, collaborating with the Senior Director of Finance to ensure timely, accurate data and strong internal controls. Nonprofit experience is preferred and attention to detail is essential for success in this role.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field required.
• Bachelor's degree preferred.
• Minimum of 3-5 years of accounting experience.
• Nonprofit accounting experience preferred.
• Demonstrated ability to maintain accurate financial records and manage multiple priorities.
• Confidentiality and professional judgment.
• Organization and time management.
• Effective written and verbal communication.
• Problem-solving and analytical skills.
• Ability to work collaboratively and independently.

Responsibilities

• Review and process vendor invoices.
• Coordinate BILL.com payment workflows and ensure invoices are routed for appropriate approval.
• Maintain accurate vendor records and W-9 documentation.
• Respond to and resolve vendor inquiries in a timely and professional manner.
• Assist with 1099 preparation and related documentation.
• Perform bank reconciliations and investigate discrepancies.
• Perform credit card reconciliations and maintain supporting documentation.
• Prepare and record journal entries as needed.
• Assist with month-end and year-end closing activities.
• Prepare financial schedules and supporting documentation.
• Support budget monitoring and identify variances or items requiring follow-up.
• Assist with audit preparation and provide requested financial documentation.
• Maintain organized and accurate financial records in accordance with organizational policies and procedures.
• Assist in training and providing day-to-day guidance to the Financial Assistant.
• Coordinate with the Financial Assistant to ensure timely completion of routine finance activities.
• Support process improvements that increase accuracy, efficiency, and internal controls within the Finance Department.
• Perform other finance-related duties as assigned by the Senior Director of Finance.

Skills

Analytical skills

Time management

Communication

Confidentiality

Collaboration

Independence

Education

Associate degree in Accounting/Finance/Business Admin

Bachelor's degree preferred

Tools

BILL.com

Job description

The Finance Coordinator supports the financial operations of Wesley Glen Ministries by managing day-to-day accounting activities, maintaining accurate financial records, assisting with financial reporting, and ensuring compliance with organizational policies and procedures. This position serves as the primary operational accounting resource and works closely with the Senior Director of Finance.

Key Responsibilities

• Review and process vendor invoices
• Coordinate BILL.com payment workflows and ensure invoices are routed for appropriate approval
• Maintain accurate vendor records and W-9 documentation
• Respond to and resolve vendor inquiries in a timely and professional manner
• Assist with 1099 preparation and related documentation

Accounting Functions

• Perform bank reconciliations and investigate discrepancies
• Perform credit card reconciliations and maintain supporting documentation
• Prepare and record journal entries as needed
• Assist with month-end and year-end closing activities
• Prepare financial schedules and supporting documentation
• Support budget monitoring and identify variances or items requiring follow-up
• Assist with audit preparation and provide requested financial documentation
• Maintain organized and accurate financial records in accordance with organizational policies and procedures

Team Support

• Assist in training and providing day-to-day guidance to the Financial Assistant
• Coordinate with the Financial Assistant to ensure timely completion of routine finance activities
• Support process improvements that increase accuracy, efficiency, and internal controls within the Finance Department
• Perform other finance-related duties as assigned by the Senior Director of Finance

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field required
• Bachelor's degree preferred
• Minimum of 3-5 years of accounting experience
• Nonprofit accounting experience preferred
• Demonstrated ability to maintain accurate financial records and manage multiple priorities
• Accuracy and attention to detail
• Confidentiality and professional judgment
• Organization and time management
• Effective written and verbal communication
• Problem-solving and analytical skills
• Ability to work collaboratively and independently