Finance Clerk IV/ AS1360P

Mississippi Gulf Coast Community College; Gautier (MS); On-site; USD 42,000 - 54,000; Full time

Job summary

Mississippi Gulf Coast Community College is seeking a Finance Clerk IV as part of its Business Services division. The role focuses on purchasing, procurement, and inventory control in accordance with college and state regulations.

You will support the Dean of Business Services and collaborate with campus staff to manage requisitions, purchase orders, and budget changes, while maintaining thorough records and ensuring compliance.

Qualifications

• Associate degree in business or related field.
• At least five years in a business-related area.
• Purchasing experience required.
• Strong customer service skills and reliability.
• Excellent organizational abilities and attention to detail.
• Experience handling money, deposits, and reconciling bank statements.
• Ability to multitask effectively in a busy environment.
• Experience with inventory software is a plus.

Responsibilities

• Process campus purchasing functions and monitor accounts under Business Services.
• Issue purchase orders, maintain files, and ensure compliance with state law.
• Serve as procurement cardholder and track all card purchases.
• Handle check requests and budget changes with accurate records.
• Obtain quotations and assist in bid specification creation.
• Maintain inventory records, salvage, surplus, and auditing tasks.
• Assist Accounts Payable and campus staff with purchasing issues.
• Support various departments in inventory transfers and related tasks.

Education

Associate Degree in business

Five years experience in business

Purchasing

Customer service

Organizational skills

Money handling / bank reconciliations

Multitasking

Inventory software

Tools

Banner Software

Job description

This Position is for a Finance Clerk IV with a public university located in Gautier, MS. Job Description: Serves as the Purchasing & Inventory Control Clerk, responsible for all aspects of purchasing, procurement and inventory functions in accordance with all college and state regulations; perform and assist the Dean of Business Services in these functions as well as working with other staff college employees completing all necessary administrative duties and responsibilities that are incumbent to the position.

Job Duties

• Adhere to all College policies and procedures.
• Adhere to State and Federal laws and regulation.
• Maintain an effective working relationship with college personnel, students and the community.
• Attend to details and perform at high rate of accuracy.
• Upgrade skill levels and performance through professional development.

Specific Duties

• Responsible for campus purchasing functions.
• Monitor & reconcile all accounts under Business Services.
• Process purchase requisitions for the campus and related centers to include issuing purchase orders, disbursing to appropriate personnel, and maintaining files on all purchases.
• Review and process requisitions for accuracy and compliance with the state law.
• Maintain current file on state contracts.
• Serve as a procurement cardholder and maintain accurate records of all procurement card purchases.
• Monitor all procurement card purchases: to include review of statements, vouchers, and budgets.
• Process check requests and maintain accurate records for all submitted check requests.
• Process all budget changes for approval and assist campus personnel with budget revisions.
• Obtain quotations for the Dean of Business Services or other campus personnel as required.
• Assist the Dean of Business Services and other departments in the creation of bid specification.
• Maintain an accurate file on current bids, single source documents, and quotations.
• Assist the Accounts Payable department and campus personnel with purchasing issues.
• Monitor and maintain the records of college inventory, salvage requests, and surplus property.
• Assist campus personnel in all inventory related functions, to include inventory transfers, surplus, disposal and auditing.
• Facilitate the annual inventory auditing process for the campus.
• Assist students, employees, vendors, and guests as a member of the Business Services division.
• Perform other duties as assigned by Dean of Business Services, Business Office Manager or other supervisor.

Mandatory Qualifications

• (M1) Minimum of an Associate Degree in business related field from a regionally accredited institution.
• (M2) Minimum of five years of experience in a business related area.
• (M3) Experience in Purchasing.
• (M4) Demonstrated strong customer service skills.
• (M5) Effective organizational skills.
• (M6) Experience in handling money, making deposits and reconciling bank statements.

Desirable Qualifications

• (D1) Bachelor's Degree.
• (D2) Experience using Banner Software and/or comparable electronic data system.
• (D3) Experience in multi-task environment.
• (D4) Prior experience working in a community college setting.
• (D5) Previous experience working with inventory software.

EEO/Compliance

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address [e-mail].

The College

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers includi g: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, The Bryant Center at Tradition, Biloxi, MS; Advanced Manufacturing and Technology Center, Gulfport, MS; Haley Reeves Barbour Maritime Training Academy, Pascagoula, MS; Naval Construction Battalion Center, Gulfport, MS; Keesler Center, Biloxi, MS; The West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.

State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.