Finance Associate: AP/AR + Vendor Management

Jobtailor; Kansas; On-site; USD 36,000 - 48,000; Full time

Job summary

Jobtailor in Kansas is seeking an entry-level Accounts Payable/Receivable Specialist to support vendor management and financial documentation. You will enter payables, monitor inboxes, and prepare 1099s, with oversight from senior staff.

The role emphasizes accuracy, discretion with confidential information, and a learning mindset as you adopt AI tools to improve processes and reporting while maintaining strong communication with internal teams.

Qualifications

• Familiar with entry-level AP/AR duties and financial documentation.
• Ability to maintain confidentiality and demonstrate discretion.
• Attention to detail and strong written/verbal communication.

Responsibilities

• Manage accounts payable entry and vendor management.
• Monitor the accounts payable inbox and enter payables.
• Obtain project names for billable vendor expenses.
• Ensure correct coding for administrative expenses.
• Maintain electronic copies of paid and open accounts payable.
• Set up and maintain vendors, including contractors.
• Maintain W9s for vendors.
• Monitor accounts receivable inboxes and client supplier portals.
• Record client cash receipts daily.
• Distribute a weekly accounts receivable aging report.
• Reconcile contractor hours to invoiced hours or enter hours from timesheets/invoices.
• Initiate ACH and wire transfer batches.
• Assist with check runs.
• Manage the corporate credit card process and cardholder communications.
• Enter corporate credit card transactions and review supporting documentation.
• Review employee expense reports for policy compliance and supporting documentation.
• Assist with financial and operational process improvements, including responsible use of AI tools.
• Serve as backup for other team members and cross-train.
• Prepare documents for external financial statement auditors and tax preparers.
• Prepare Form 1099s annually.

Skills

Accounts Payable Entry

Accounts Receivable Management

Vendor Management

ACH & Wire Processing

Expense Report Review

Form 1099 Preparation

Communication Skills

Detail Orientation

Tools

AI Tools

Client Supplier Portals

Job description

Jobtailor in Kansas is seeking an entry-level Accounts Payable/Receivable Specialist to support vendor management and financial documentation. You will enter payables, monitor inboxes, and prepare 1099s, with oversight from senior staff.

The role emphasizes accuracy, discretion with confidential information, and a learning mindset as you adopt AI tools to improve processes and reporting while maintaining strong communication with internal teams.