Finance Associate

Arts FMS via TOC Arts Partners; New York (NY); Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k with company match

Flexible spending account

Paid time off

Job summary

Arts FMS is hiring a Finance Associate to join a growing, fully remote team that serves nonprofit arts organizations nationwide. The role supports multiple consultants and clients with payroll, bill payment, bank feeds, and month-end close while maintaining accuracy and timely communication.

Ideal candidates have 1–5 years nonprofit accounting experience, strong Excel and QuickBooks Online skills, and a genuine interest in arts and culture.

Qualifications

• 1–5 years of nonprofit accounting, managing finances for arts organizations.
• Dedication to delivering excellent client service and building strong external relationships via virtual communication.
• Ability to manage competing priorities and shifting portfolios efficiently and flexibly.
• Self-assurance to work proactively and seek guidance when needed.
• Exceptional organizational skills.
• Expertise in Excel and QuickBooks Online.
• Interest in performing/visual arts.

Responsibilities

• Own accounts payable, payroll processing, and ongoing bank feed maintenance for assigned clients.
• Review and clear client bank feeds at least weekly to ensure current, accurate transactions.
• Complete month-end close responsibilities by deadlines and provide timely financial reporting.
• Monitor and respond to client requests in Airtable and resolve items promptly.
• Perform day-to-day operational accounting functions including transactions, reconciliations, and record maintenance.
• Maintain high accuracy and reliability of financial data and supporting documentation.

Skills

Nonprofit accounting

Client service

Communication

Organization

GAAP knowledge

Excel

QuickBooks Online

Tools

Excel

QuickBooks Online

Job description

Arts FMS is pleased to also be hiring a Finance Associate to join their growing team.

Description

Finance Associate

About the Opportunity

As a financial management firm that integrates with nonprofit arts organizations from across the country, Arts FMS empowers organizations to focus on their mission, while they focus on the long-term fiscal health and sustainability of the organization. By providing a comprehensive scope of full financial management services, Arts FMS is able to bring stability, efficiency, and reliability to an organization’s financial operations.

Arts FMS is pleased to be hiring a Finance Associate to join their growing team. This nonprofit professional is a highly motivated and self-directed individual interested in building a career in accounting and financial management, specifically in the arts and culture sector. In addition to having some nonprofit accounting skills and experience working within a finance department, this administrator will be extremely detail oriented and comfortable communicating internally with colleagues and externally with clients. They will support several Arts FMS consultants, as they guide clients in financial management and decision-making, and will be able to maintain a steady array of financial and administrative tasks with accuracy and timeliness.

As Arts FMS rapidly expands their services to a growing list of impressive organizations, this consultant will have the chance to join a collaborative team of thought partners dedicated to financial operations. Fully remote, the team at Arts FMS learns from one another, adapts to the specific needs of clients, and is building a set of practices that will have a significant impact on the cultural field. This is an exciting opportunity for an individual to advance their skills and connect with a variety of ambitious arts organizations and their leaders.

About Arts FMS

Arts FMS delivers exemplary financial management services focused on long-term fiscal health and sustainability, empowering nonprofit arts organizations to focus on fulfilling their missions. Specializing in nonprofit financial management, Arts FMS maintains a talented team of financial consultants, who bring stability, efficiency, and reliability to their client’s financial operations. Their clients receive accurate and timely data that both informs their current strategic financial decisions and better prepares them for the future.

As a financial partner, Arts FMS integrates directly with the staff and board of an organization. Once engaged, they work closely with a client to assess what services and systems would most benefit that specific nonprofit organization. The Arts FMS approach is adaptable, designed to work seamlessly with current systems that are effective, while introducing new systems to enhance efficiency and streamline workflows, which will benefit the partnership overall.

Arts FMS was founded under the belief that art is vital to our society and is core to the company’s mission. Principals Andrea Nellis and Lucy Mallett bring decades of nonprofit financial management experience as both practitioners and advisors to cultural leaders, strengthening the sector and securing both the present and future of their growing list of clients.

Job Description

A Finance Associate at Arts FMS reports to one of Arts FMS’s Senior or Lead Finance Consultants. The Finance Associate is a flexible, industrious, and detail-oriented team member, who will support their colleagues in serving three to ten clients. Depending on the relationship with the client, the Finance Associate may be responsible for payroll, bill pay, and bank feed maintenance. They will complete month close tasks as well as day-to-day operational finance tasks. The Finance Associate needs to be judicious about their time to manage numerous projects and deadlines with care and accuracy.

Key Responsibilities for Arts FMS

• Effectively drive their projects to completion; this includes reviewing their own work and that of a Finance Associate or Assistant on an ongoing basis.
• Deliver excellent client service through ongoing verbal and written communication, and analysis of the client’s needs.
• Handle multiple time-sensitive priorities that require in-depth knowledge of GAAP and nonprofit accounting, reporting, and compliance.
• Utilize Excel and QuickBooks Online.

Key Responsibilities in working for Arts FMS Clients

• Own the accounts payable process, payroll processing, and ongoing bank feed maintenance for assigned clients.
• Review and clear client bank feeds at least weekly to ensure transactions are current and accurately recorded.
• Complete month-end close responsibilities by deadlines established by the Project Owner, ensuring timely and accurate financial reporting.
• Monitor and respond to client requests in Airtable, resolving assigned items on a timely basis.
• Perform day-to-day operational accounting functions, including transaction processing, reconciliations, and financial record maintenance.
• Maintain a high standard of accuracy, ensuring financial data is complete, timely, and reliable.
• Verify that all transactions include appropriate supporting documentation and comply with internal documentation standards.
• Identify discrepancies or issues proactively and communicate them promptly to the Project Owner.
• Build trusted relationships with clients by providing responsive, professional service and clear communication.

Qualifications

• 1-5 years of nonprofit accounting, managing an organization’s finances, preferably in the arts sector.
• Dedication to delivering excellent client service and building strong external relationships with clients through mostly virtual communication channels.
• Ability to work efficiently and flexibly in order to manage competing priorities and at times, shifting portfolios.
• Self-assurance to work proactively and confidence to ask for guidance or support, when needed.
• Exceptional organizational skills.
• Expertise in Excel and QuickBooks Online.
• A genuine interest in the performing and/or visual arts.

Please note: All candidates must have experience working directly in a finance department.

Compensation

The salary for this position is $60,000-70,000.

• providing health
• dental
• vision
• long and short-term disability
• company-paid life insurance
• 401k plan with a company match
• flexible spending account
• paid time off

Arts FMS is a fully remote company. The Finance Associate role is a full-time position that works within the company’s core working hours from 9am-6pm Eastern and is based in the United States.

Arts FMS is committed to fostering a workplace free from bias, discrimination, and harassment. We strive to create an inclusive, supportive environment where all employees feel welcomed, respected, and valued for their unique contributions. Arts FMS is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.