Finance Assistant- PT

Wheaton Park District; Wheaton (IL); On-site; USD 25,000 - 38,000; Part time

Benefits offered by this job

IMRF pension

Paid time off

Fitness center access

Pool access

Cosley Zoo entry

Job summary

Wheaton Park District is seeking a part-time Finance/Administration support role in Wheaton, IL. The position requires a high school diploma, 2+ years in finance or business, strong Microsoft Office skills, and familiarity with financial software.

On-site, 28 hours per week, with 18.40–23.00 per hour, DOQ. Responsibilities include preparing event reports, board reports, processing cash dailies, reviewing revenue data, and maintaining vendor accounts in Springbrook.

Qualifications

• Minimum of a high school graduate or equivalent with at least two (2) years of experience in finance or business.
• Must have intermediate skills in Microsoft Office Suite and familiarity with financial software.
• Must have advanced proficiency with business machines including the 10-key adding machine, copier, fax, etc.
• Must have great problem solving, analytical, organizational, interpersonal, written and verbal communication skills, and be detail oriented.
• Must show initiative and be able to work independently.

Responsibilities

• Accurately prepare and maintain all special event reports for revenue, expenses, and partner allocation on a weekly basis for special event staff and assist them in accessing supporting documents.
• Accurately prepare and proof the foundations and District board reports using pre-designed spreadsheet and general ledger for approval and distribution on a monthly basis.
• Process and review cash dailies for District facilities and import into Springbrook.
• Review revenue spreadsheet for accuracy and make appropriate corrections.
• Accurately prepare/scan/file purchase orders and journal entries using appropriate templates for the District and foundations for ACH Merchant Credit Card processing, recurring entries, Rec Trac reimbursements, inventory, postage, interest, bank statements, etc. from the monthly close list and input/import into Springbrook.
• Reconcile bank accounts to the general ledger monthly and reconcile specified general ledger accounts as indicated on a quarterly basis for all foundations.
• Perform a spot check of inventory with the supervisors of Arrowhead kitchen and golf pro shop on a quarterly basis.
• Respond to employee, vendor, and customer questions and requests in a timely manner.
• Set up and maintain accurate vendor accounts in Springbrook as needed.
• Gather supporting documents requested by auditors in a timely manner on an annual basis or as requested.
• Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.
• Follow the Wheaton Park District policies, procedures, and guidelines.
• Proactively support the Districts Mission, Vision, and Values.
• Strive for continuous improvement of systems and self.
• Maintain good safety awareness and follow all safety guidelines and procedures.

Skills

Microsoft Office Suite

Analytical skills

Problem solving

Communication skills

Detail oriented

Independent work

Education

High school diploma or equivalent

Tools

Financial software

10-key adding machine

Copier

Fax machine

Job description

REQUIRED EDUCATION, QUALIFICATIONS, KNOWLEDGE, SKILLS AND ABILITIES

Minimum of a high school graduate or equivalent with at least two (2) years of experience in finance or business. Must have intermediate skills in Microsoft Office Suite and familiarity with financial software. Must have advanced proficiency with business machines including the 10-key adding machine, copier, fax, etc. Must have great problem solving, analytical, organizational, interpersonal, written and verbal communication skills, and be detail oriented. Must show initiative and be able to work independently.

ESSENTIAL FUNCTIONS

• Accurately prepare and maintain all special event reports for revenue, expenses, and partner allocation on a weekly basis for special event staff and assist them in accessing supporting documents.
• Accurately prepare and proof the foundations and District board reports using pre-designed spreadsheet and general ledger for approval and distribution on a monthly basis.
• Process and review cash dailies for District facilities and import into Springbrook.
• Review revenue spreadsheet for accuracy and make appropriate corrections.
• Accurately prepare/scan/file purchase orders and journal entries using appropriate templates for the District and foundations for ACH Merchant Credit Card processing, recurring entries, Rec Trac reimbursements, inventory, postage, interest, bank statements, etc. from the monthly close list and input/import into Springbrook.
• Reconcile bank accounts to the general ledger monthly and reconcile specified general ledger accounts as indicated on a quarterly basis for all foundations.
• Perform a spot check of inventory with the supervisors of Arrowhead kitchen and golf pro shop on a quarterly basis.
• Respond to employee, vendor, and customer questions and requests in a timely manner.
• Set up and maintain accurate vendor accounts in Springbrook as needed.
• Gather supporting documents requested by auditors in a timely manner on an annual basis or as requested.
• Provide a high quality of customer service in a professional manner to the internal customer that will facilitate team building and exceptional customer service to the external customer.
• Follow the Wheaton Park District policies, procedures, and guidelines.
• Proactively support the Districts Mission, Vision, and Values.
• Strive for continuous improvement of systems and self.
• Maintain good safety awareness and follow all safety guidelines and procedures.

REQUIRED CERTIFICATIONS, LICENSES, ETC.

Must have and maintain: a valid driver's license with acceptable driving record, CPR/AED certified or obtain within three (3) months of employment.

PHYSICAL DEMANDS

Must have the ability to: continuously use a keyboard and computer, remain in a stationary position for long periods of time; occasionally move about the office to access office equipment and files and move files weighting up to 30 lbs.; rarely move objects such as banker boxes with files weighing up to 45 lbs. with assistance sometimes over shoulders or head.

ENVIRONMENTAL DEMANDS

Must be able to: work in a standard office setting; and tolerate all weather conditions while traveling to other facilities.

HOURS

Monday - Friday

28 hours per week

Flexible between the hours of 7:30 am - 5:00 pm

On-Site position.

SALARY

$18.40 - $23.00 per hour DOQ

• This position is IMRF pension and paid time off benefit eligible.
• Free use of fitness center, two pools, mini golf, and entrance to Cosley Zoo for employee.

SALARY RANGE

Minimum - Midpoint - Maximum

$18.40 - $23.00 - $27.59

Wheaton Park District is an equal opportunity employer. EOE/M/F/D/V