Finance Assistant

Southern Marin Fire District; Sausalito (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Southern Marin Fire District is seeking a Finance Assistant – Accounting Support to manage day-to-day financial transactions, including accounts payable/receivable, deposits, and vendor records. The role supports monthly closes and grant accounting while ensuring accuracy and timely processes.

Ideal candidates will have an Associate degree in Accounting or Business and 2+ years of related experience, with strong attention to detail and time management. Public sector ERP experience is a plus.

Qualifications

• Associate degree in Accounting or Business.
• 2+ years’ experience in accounts payable/receivable.
• Strong attention to detail and time management skills.

Responsibilities

• Process vendor invoices, credit memos, and check runs.
• Maintain accurate records and reconcile vendor statements including credit card and procurement purchases.
• Process incoming revenue and deposits.
• Resolve discrepancies and follow up on outstanding balances.
• Track receivables such as tax revenue, service fees, and reimbursements.
• Support grant accounting (FEMA, SAFER, etc.).
• Assist in monthly and annual closing procedures.
• Provide excellent customer service to vendors and internal departments.

Skills

Attention to detail

Time management

Customer service

Education

Associate degree in Accounting or Business

Tools

Tyler ERP Pro 10 or similar ERP

ADP Public Sector

eBid / GovQA

Power BI / Clear Gov

Job description

Finance Assistant – Accounting Support

FLSA: Non-Exempt

Summary: Under direction from the Administrative Services Director, this position is responsible for performing day-to-day financial transactions related to accounts payable and receivable activities while maintaining accurate customer, vendor, deposits and billing records. The following list of duties is intended only to describe the various types of work that may be performed and the level of technical complexity of the assignment(s) and is not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification or is similar or closely related to another duty statement.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Key Duties:

• Process vendor invoices, credit memos, and check runs.
• Maintain accurate records and reconcile vendor statements including credit card and procurement purchases.
• Process incoming revenue and deposits.
• Resolve discrepancies and follow up on outstanding balances.
• Track receivables such as tax revenue, service fees, and reimbursements.
• Support grant accounting (FEMA, SAFER, etc.).
• Assist in monthly and annual closing procedures.
• Provide excellent customer service to vendors and internal departments.

REQUIREMENTS

Education and Work Experience:

• Associate degree in Accounting or Business.
• 2+ years’ experience in accounts payable/receivable.
• Strong attention to detail and time management skills.
• The District reserves the right to evaluate and consider, at its discretion, combinations of education and work experience that tend to indicate an applicant possesses the skills, knowledge and abilities listed here.

Supporting Technology & Tools

• Financial Software:Tyler ERP Pro 10or similar public sector ERP
• Payroll:ADP Public Sector or integrated ERP modules
• Procurement:eBid software or GovQA
• Budget Reporting: Power BI / Open or Clear Gov for transparency dashboards

SUPPLEMENTAL INFORMATION

Physical Demands:

Essential functions may require maintaining physical condition necessary for standing, walking, bending, climbing or crouching; strength to lift up to 25 pounds.

Application Process & Information:

Applicants will be evaluated based on relevant training and experience. The process will include interviews and an efficiency test. Successful candidates will be placed on the eligibility list. A background investigation including LIVESCAN fingerprinting is required. All appointments are subject to a successful completion of a pre-placement physical examination which includes a drug screen. Applicants will be required to submit verification of the legal right to work in the United States. All employees are required by law to sign a loyalty oath to the United States and the State of California Constitution at time of hire.