Finance Assistant

ADP, Inc.; Maple Grove (MN); On-site; USD 24,000 - 30,000; Part time

Job summary

ADP, Inc. in Minnesota seeks a part-time accounting clerk to support day-to-day financial operations and ensure gifts and invoices are processed timely and accurately.

Responsibilities include AR and AP duties, deposit preparation, and record-keeping across Shelby systems. Minimum education includes a high school degree with preferred accounting/finance coursework. Office environment with standard weekday hours.

Qualifications

• High school degree.
• Associate or bachelor degree in accounting or finance preferred.
• Proficiency with spreadsheets, financial data management, and bookkeeping software (Shelby products).

Responsibilities

• Verify information from worship counters and tally cash/checks for deposits.
• Enter contributions by cash, check, online, and credit card as batches in Shelby Arena.
• Coordinate purchase requisitions, check requests, and invoices to verify account number accuracy and proper approval.
• Process weekly check run, recurring transactions, and EFTs in Shelby Financials and enter ACH and wire transfers.
• Maintain tracking file for Capital Campaign gifts.
• Mail acknowledgements for IRA gifts weekly and report ministry gifts to departments monthly.
• Oversee subscription and membership accounts.
• Keep W-9, tax-exempt forms, and Certificate of Insurance files current.
• Maintain credit card receipts for internal users, verifying accuracy and approval for monthly entry in Shelby Financials.

Education

High school degree

Associate or bachelor degree in accounting or finance

Tools

Shelby products

Job description

Position Summary

Position will support day-to-day financial operations by managing transactional accounting activities and maintaining accurate financial records. This role plays a key part in ensuring gifts to the church are recorded and invoices and check requests are paid on time, accurately, and efficiently.

Department

Finance

Reports to

Financial Controller

Status

Part-time

FLSA

Non-exempt

Hours Worked Per Week

24-28 hours per week. Weekday business hours.

Essential Functions

Accounts Receivable

• Verify that the information from the worship counters is correct and tally cash and checks that are mailed or hand-delivered to the main LoL Church office to prepare deposits for bank.
• Enter contributions by cash, check, online, and credit card as batches in Shelby Arena.

Accounts Payable

• Coordinate purchase requisitions, check requests, and invoices to verify account number accuracy and proper approval, ensure timely vendor payments, and maintain payment files.
• Process weekly check run, recurring transactions, and EFTs in Shelby Financials and enter ACH and wire transfers through banking website.

Principal Functions

• Maintain tracking file for Capital Campaign gifts.
• Mail acknowledgements for IRA gifts weekly and report ministry gifts to departments monthly.
• Oversee subscription and membership accounts.
• Keep W-9, tax-exempt forms, and Certificate of Insurance files current.
• Maintain credit card receipts for internal users, verifying accuracy and approval for monthly entry in Shelby Financials.

Disclaimer

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Core competencies

• Financial acumen- Interpreting and applying understanding of key financial indicators to make better business decisions.
• Plans and aligns- Planning and prioritizing work to meet commitments aligned with organizational goals.
• Ensures accountability- Holding self and others accountable to meet commitments.
• Instills trust- Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Optimizes work processes- Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Communicates effectively- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Education/Qualifications

• High school degree
• Associate or bachelor degree in accounting or finance or equivalent experience preferred

Experience/Knowledge

• Proficiency with spreadsheets, financial data management, and bookkeeping software (prefer experience with Shelby products)
• Strong attention to detail and organizational skills
• Ability to work in a team setting or individually

Physical Demands: X

appropriate category to function in the job

Sedentary work

- Exerting up to 10 pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects,

amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects,

including the human body. Sedentary work involves sitting most of the time. Jobs are

sedentary if walking and standing are required only occasionally, and all other sedentary

criteria are met.

Light work

- Exerting up to 20 pounds of force frequently, and/or a negligible amount of

force constantly to move objects. If the use of arm and/or leg control requires exertion of

forces greater than that of sedentary work and if the worker sits most of the time, the job

is considered light work.

Medium work

- Exerting up to 50 pounds of force occasionally, and/or up to 20

pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Heavy work

- Exerting up to 100 pounds of force occasionally, and/or up to 50

of force frequently, and/or up to 20 pounds of force constantly to move objects.

Environmental/Working Conditions

• Maintain weekday office hours and attend weekly staff and team meetings
• Ability to work at computer for extended periods of time

Equipment Used

• General office including computer and related programs