Finance and Operations Associate

Veda Tech Labs; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

An innovative firm is looking for a detail-oriented Finance and Operations Associate to oversee internal operations and financial coordination. This role involves working closely with the COO to ensure compliance and operational efficiency across various entities. You will manage financial reporting, liaise with legal counsel, and maintain vendor records. Join a dynamic team where your contributions will directly impact the company's success and growth. If you're proactive and organized, this opportunity is perfect for you!

Qualifications

• Experience in finance and operations roles with a focus on compliance and coordination.
• Strong organizational skills with attention to detail in financial matters.

Responsibilities

• Manage financial coordination, including bookkeeping and payroll.
• Support compliance with legal and regulatory requirements across entities.

Skills

Financial Reporting

Bookkeeping

Compliance

Vendor Management

Data Management

Education

Bachelor's Degree in Finance or Accounting

Relevant Certifications (e.g., CPA)

Tools

Gusto

Notion

Banking Portals

Job description

Veda Tech Labs is seeking a highly organized, detail-oriented, and proactive Finance and Operations Associate to manage internal operations, financial coordination, and compliance across our entities. You will work closely with the COO to ensure the business runs smoothly across legal, financial, and operational fronts.

What you'll do:

• Finance & Accounting Coordination

  • Work closely with external accountants to ensure accurate bookkeeping, payroll, and reconciliations

  • Manage incoming/outgoing payments: invoices, reimbursements, vendor contracts, service providers

  • Support financial reporting for internal and investor use

  • Ensure tax registrations and filings are up to date across US states and international entities

• Operations & Compliance

  • Maintain internal data rooms, vendor records, and operational checklists

  • Collaborate with the COO and legal & compliance to implement policies and processes

  • Support entity formation, state registrations, and documentation for international structures

  • Coordinate team access to tools and systems (Gusto, Notion, banking portals, etc.)

• Legal & Regulatory Support

  • Liaise w/ legal counsel on contracts, NDAs, and compliance filings

  • Track contract deliverables and grant agreement obligations

  • Ensure regulatory compliance across employment, tax, and finance